Import Process

The import process includes:

  1. Invoice Entry: Good invoice received from the import supplier is defined in the finance module by specifying the import number (dimension 5) to the control account. The invoice is matched with purchase orders (not purchase receipts) and invoice is approved. If the warehouse receipt of the goods had not been done, the invoice is not approved. If the warehouse receipt is done after the transaction is finalized, the approval process can be managed using the Anticipated Payment/Receipt Details (tfcmg2507m000) session.
  2. Entry of Import costs: Import costs can be specified by Cost invoice, Cash Transaction or Journal voucher transactions. For each of the cost invoice of import, the ledger accounts defined for import costs is selected, the import number in dimension 5 is selected when creating the cost record.
  3. Check Invoice Entry in Import Invoices (lptur2254m000): After making the goods invoice entry, the user must check if the import good invoice is displayed on Import Invoices session by selecting the related import file in lptur2252m000 session (Import header).
  4. Import File Cost Lines (lptur2258m000): After specifying all the import costs and goods invoice, in order to include the costs in import cost allocation, this session needs to be executed on specific function of import file in Import Files (lptur2252m000) session (Import header). All costs and good invoice values are collected as debit and credit totals so that the balances which is allocated to inventory are calculated and displayed in this session.
  5. Import File Invoice Lines (lptur2259m000): Costs which is allocated to inventory is calculated in this session and automatically allocated to invoice lines (import invoice lines) by amount or by quantity (import cost allocation type) that is defined in the Expense Types in Import File (lptur2257m000) session. Allocation process is a calculation and needs to be checked by user for each import file before closing the import file.
  6. Closing Import file: Before closing the import file, closing date must be specified in the Import Detail (lptur2253m000) session. After entering the close date, the import file can be closed by using the Close option in the Action menu of the Import Files (lptur2252m000) session. The closing process is handling the items below automatically.