Cost distribution

When the selection process is completed, the costs distributions process must be performed. The costs distribution process can be performed in two ways, automatically or manually.

For both manual cost distribution or automatic cost distribution, the Transaction Status of the selected cost lines must be other than Blocked for Reporting.

You can view the result of the cost distribution process using these options from the References menu on the Intrastat Transactions tab in the Intrastat Declaration (lpita3670m000) session:
  • Cost Distributions, in case of costs transactions. The Intrastat Cost Distributions (lpita3165m000) session is displayed in which you can view the assigned goods or service transaction lines.
  • Distributed Costs, in case of goods or services transactions. The Intrastat Distributed Costs (lpita3165m100) session is displayed in which you can view the assigned cost transaction lines.

Cost Distribution - Automatic process

The automatic cost distribution is executed by the background process after Intrastat Transaction records are selected, in case of cost lines billed together with goods or services, within a single invoice.

The Excluded from Cost Distribution option allows you to skip certain lines from the distribution calculation. The Excluded from Cost Distribution is initiated by the Intrastat Tax Codes Exceptions (lpita3110m000) or Intrastat Items Exceptions (lpita3120m000) sessions. However, you can also set this option manually.

Calculation examples (same invoice, total statistical amount 120.00 EUR):

Normal Cost Distribution Distribution in case of Excluded lines Distribution in case of Blocked lines Distribution in case of lines Blocked and Excluded
Lines selected in Intrastat
  • Item A 60.00 EUR (Selected)
  • Item B 40.00 EUR (Selected)
  • Costs 20.00 EUR (Selected)
  • Item A 60.00 EUR (Selected)
  • Item B 40.00 EUR (Excluded)
  • Costs 20.00 EUR (Selected)
  • Item A 60.00 EUR (Selected)
  • Item B 40.00 EUR (Blocked)
  • Costs 20.00 EUR (Selected)
  • Item A 60.00 EUR (Selected)
  • Item B 40.00 EUR (Blocked and Excluded)
  • Costs 20.00 EUR (Selected)
Cost distribution
  • Item A + 12.00 EUR
  • Item B + 8.00 EUR
Note: Distribution is proportional to the lines amount
  • Item A + 20.00 EUR
Note:  Costs are completely distributed to the first line
  • Item A + 12.00 EUR
Note:  Costs distribution is applied only to first line but considering the second line also
  • Item A + 20.00 EUR
Note:  Costs are completely distributed to the first line

Cost Distribution - Manual process

The cost distribution can be performed manually following these steps:
  1. Select the intrastat transaction of type Costs for which the costs must be distributed, on the Intrastat Transactions tab in the Intrastat Declaration (lpita3670m000) session.
  2. Verify the amount of the costs to be distributed and also modify the costs amount, if required.
  3. Select Distributed Costs from the Actions menu. The Intrastat Transactions (lpita3160m000) session is displayed.
  4. Select the invoice or the invoices to which the cost must be distributed.
  5. Click OK. The Intrastat Cost Distributions (lpita3165m000) session is displayed with the invoice lines to which the cost is automatically distributed, proportionally, based on their amount.
    Note: You can also use the Distributed Costs option to add more invoice lines to the Intrastat Cost Distributions (lpita3165m000) session. The cost is proportionally redistributed.

In case a completed cost distribution adjustment is required which is generated manually or automatically, the existing cost distribution data must be deleted from the Intrastat Cost Distributions (lpita3165m000) session.

Note: You can also edit the statistical amount any intrastat transaction and assign the costs manually.