Creating a purchase order

To create a purchase order:

  1. Access the Purchase Order Intake Workbench (tdpur4601m200) session and click New. The Purchase Order (tdpur4100m900) session is displayed.
  2. Select the business partner in the Business Partner field and press Tab.
    Note: Infor LN populates the default data for the selected business partner in the purchase order header.
  3. Select the purchase order type P08 (Automatic PO) in the Order Type field.
  4. Select the project pegged item in the Item field on the Order Lines tab and specify the quantity in the Ordered Quantity field and press Tab.
    Note: Verify that the default price is updated in the Price field.
  5. Select the order line on the Order Lines tab and click ReferencesPeg Distribution. The Purchase Peg Distribution (tdpur5100m000) session is displayed.
  6. Specify the peg distribution for the item according to the projects and sub-levels.
  7. Click Approve to approve the purchase order and execute the order line activities.
  8. Verify that the order line is selected on the Order Lines tab and click ReferencesPeg Distribution. The Purchase Peg Distribution (tdpur5100m000) session is displayed.
  9. Review the order line activities and verify that the Release Purchase Orders to Warehousing activity is automatically executed.
  10. Click Execute to execute the warehouse receipts activity. The Inbound Line Status Overview (whinh2119m000) session id displayed.
  11. Click ActionsReceive. The Warehouse Receipt (whinh3512m000) session is displayed.
  12. Select the order line on the LinesReceipt tab and click ActionsCreate Brazilian Invoice to submit the selected receipt line to the Tax Engine.
    Note: This process generates a fiscal document in the Match Receipt Lines to Fiscal Document (btrec1101m000) session.
  13. Select the fiscal receipt line on the Receipt tab in the Match Receipt Lines to Fiscal Document (btrec1101m000) session and clickActions Mark to Link. The Linked check box is selected and the User field is updated for the receipt line on the Receipt tab.
  14. Verify that the receipt on the Receipt tab is selected and clickActions Link Receipt Line. The Link Receipt Line to Fiscal Document (btrec1200s100) session is displayed.
  15. Review or specify the data related to the fiscal receipt note and click Link. The fiscal document is generated with a Fiscal Reference number.
  16. Click Go to Details generated fiscal document using the Fiscal Reference number. The Fiscal Receipt (btrec2100m900) session is displayed
  17. Click Go to Details for the fiscal receipt line on the Receipt Lines tab. The Receipt Lines – Details (btrec2101m900) session is displayed.
  18. Review the cost price that displays in the Cost Price field in the Purchase Data section of the fiscal receipt header.
  19. Verify that the fiscal receipt document is selected in the Fiscal Receipt (btrec2100m000) session and click Actions Approve/Integrate. The fiscal receipt document is approved, the physical inventory is released, and the generated purchase order related entries are displayed in the Integration Transactions (tfgld4582m000) session for reconciliation purposes.
    Note: This process also confirms the warehouse receipt associated with the purchase order.
  20. Review the journal entries on the Journal Details tab generated for the purchase order and the journal entries for the inventory transaction associated with purchase order.
    Note: As the project pegging is enabled, the application generates the postings based on the peg distribution defined for the purchase order. Click References Reconciliation Data to view the reconciliation details of the selected integration transactions.
  21. Review the reconciliation data generated for variations due to tax recovery in the tax document. The receipt includes an ICMS recovery that impacts the cost of the product is generated in the Receipt Order Tax Variances (lpbra1143m000) session.
  22. Review the variance details on the Tax Variance Details tab in the Receipt Order Tax Variances (lpbra1143m000) session.
  23. Verify that four tax lines are generated on the Ledger Account tab, two ledger accounts from the mapping scheme and the account of the other two lines is updated in the Ledger Account field using Actions Update Tax Ledger Account.
  24. Select the appropriate posting lines on the Ledger Postings tab and clickActions Post Tax Variances. This process generates a financial document related to the tax variances in the Document field.
  25. Access the Fiscal Receipts (lpbra1145m000) session from local pack to review the financial documents related to the accounts payable invoice.
  26. Review the matching details updated in the Purchase Invoice Inquiry (tfacp2600m100) session.
  27. Verify that the MAUC [BRL] (by Warehouse) is updated for the item in the Inventory Receipt Transactions (whina1512m000) session.
  28. Review the tax variances related to the tax recovery credit generated in the Inventory Variances (whina1516m000) session.