Validating shipments

The shipment validation is performed manually or automatically. You can validate shipments if the status is Open or Frozen.

The setup of the shipment validation functionality determines which shipments are subject to validation, and whether validation is mandatory or optional.

To manually validate a shipment, on the appropriate menu, select Validate Shipment. Manual shipment validation is available if optional or mandatory validation is applicable.

A shipment is automatically validated when you freeze or confirm the shipment. Automatic validation is only available if mandatory validation is applicable.

Shipment validation is mandatory for a shipment if the Shipment Validation check box is selected for the shipment. This check box is selected if shipment validation is mandatory for the order type of the order from which the shipment is generated.

If the validation is successful, the Complete check box is automatically selected for the shipment. You can then confirm the shipment.

If validation errors are found, the Complete check box is cleared. The validation error messages are displayed in the Shipment Validation Log (whinh4521m000) session. If the Blocking check box is selected for an error message, you must correct the error, otherwise the shipment cannot be confirmed.

You can access the Shipment Validation Log (whinh4521m000) session from the appropriate menu of the Shipments (whinh4130m000) session, or by selecting the Validation Log tab in the Shipment (whinh4630m000) session.

You can use the Delete Shipment Validation Log command in the Shipment Validation Log (whinh4521m000) session to delete validation messages for shipments with statuses up to Open. When a shipment is deleted, the validation messages of the shipments are also deleted.

Note: If you reopen a frozen shipment, the Complete check box is cleared. This means that the shipment must be validated (again).

To overrule shipment validation errors

If a shipment must be shipped urgently despite validation errors, authorized users can confirm shipments that are blocked on account of validation errors. For this purpose, the Release Shipment or Release Load option is used in the Shipments (whinh4130m000) session.

This authorization is provided if the Release Unvalidated Loads/Shipments check box is selected for a user in the Warehousing User Profiles (whwmd1540m000) session.