Budget cost analysis (BCA)

The budget cost analysis (BCA) provides this information when creating an actual budget:

  • The total amount budgeted.
  • The amounts that are budgeted for specific elements or activities.
  • The amounts that are budgeted for specific cost component, control codes or cost objects.
  • The numbers of hours that are budgeted for labor costs.
  • The amounts that are budgeted for extensions or surcharges.

You can review and print the required information.

Note: You cannot analyze the actual budget directly.

However, you can generate Analysis Data, and process the inquiries and reports based on the derived data. The analysis data is an overview of the actual budget. You can create multiple overviews for a single project and assign a unique BCA version to each instance of the overview data. You can use the Budgeted Project Costs (tpptc3540m000) session to list all the defined projects, and view the BCA codes linked to the projects. You can use the Budget Cost Analysis Versions (tpptc3500m000) session to view the existing BCAs for a specific project.

Example

Main project - subproject total in BCA Main project: leading analysis code: ABC

Subproject 1: leading analysis code: XYZ

Subproject 2: leading analysis code: ABC

These records are generated if the BCA is processed for a main project:

  • Project total (main project total + valid subproject total)
  • Subproject 2 total
  • Subproject 1 total
  • Main project total

The project total amount is aggregated from the main project and subproject 2. The amount of subproject 1 is not considered, because the analysis code of subproject 1 is not ABC.

If you want to aggregate the project total, the budget of all the subprojects and the main project, you must not specify the analysis code in the project data of the main project and the analysis code's subprojects. You can use the Generate Budget Cost Analysis (tpptc3200m000) session to specify the BCA code manually and specify the main project. A message is displayed to confirm if the BCA code must be the leading BCA code. If you select Yes, the Budget Cost Analysis code field in the Projects (tppdm6100m000) session is populated with this BCA code. If you select No, the Budget Cost Analysis code field is not populated with the BCA code, for the project. The next time you process the analysis, you can use a different BCA code.