Contract 360 (tpctm1300m000)

Use this session to perform contract related tasks and to retrieve contract-related data. You can view and maintain contract information such as the contract type, the invoice type, and the contract amount.

How to use the Contract 360 (tpctm1300m000) session?

Select a contract from the Contract list. The contract details such as the contract amount, budget amount and so on are displayed in the fields at the top of the session.

To view the contract details, double-click the contract line in the list.

The check boxes under the Sales, Invoicing, Pricing, Execution, Results, and Miscellaneous group boxes indicate which data is available for the selected contract. If you click a link, a session starts which you can use to view, maintain, or create the contract data.

You can click the following buttons, or click the corresponding commands in the appropriate menu:

Deliverables
Starts the Contract Deliverables (tppdm7100m100) session. Use this session to create and maintain contract deliverables.
Bank Guarantees
Starts the Bank Guarantees (tpctm0120m000) session. Use this session to create and maintain the bank guarantee data for a contract.
Labor Rates
Starts the Specific Labor Rates (tcppl0192m000) session.
Use this session to enter, for each labor rate:
- The cost rate and the cost rate currency.
- The sales rate and the sales rate currency.
Sundry Costs
Starts the Contract Price Sundry Costs (tpctm0140m000) session. Use this session to create and maintain sundry cost data for the contract.
Advance Payments
Starts the Advance Payments (tppin4110m000) session. Use this session to maintain advance payment requests. The customer pays advance amounts before the project starts. You can settle the advance amount against the next invoice or installment.
Installments
Starts the Installments (tppin4151m000) session. Use this session to list details of the installment for the selected Contract.
Cost Transactions
Starts the Cost-Plus Transactions to be Invoiced (tppin2100m000) session. Use this session to view the cost plus transactions that you can release for invoicing. You can maintain a transaction in the details session.
Invoices
Starts the Invoicing 360 (cisli3600m000) session.
Use this session to:
- Display summarized invoicing information.
- Retrieve detailed invoicing information.
Shipments
Starts the Project Shipments (tppin0160m000) session. Use this session to view and maintain shipments. You can also use this session to confirm shipments.
Interim Results
Starts the Interim Results (tpppc3150m000) session. Use this session to view, modify, and process the calculated revenue recognition.
Trade Compliance Information
Starts the Document Trade Compliance Information (tcgtc1100m000) session. Use this session to add related data to the contract, contract line, and contract deliverable. If specified for the contract line, the information can be copied (synchronized) to all the linked contract deliverables that are subject to trade compliance.

LN allows multiple users to approve cost entries using the ION based workflow-process status. For more information, refer to Workflow status process.

Note:

You can select a contract to view the contract data in a graphical format by selecting:

Contract Margin: You can view the Budget Margin and the Cost Forecast data in a graphical format.
Amounts: You can view the Contract Amount, Funded Amount and Invoiced Amount data in a graphical format.

Field Information

Filter

Filter: If this check box is selected, the Contract Manager field is enabled.
Contract Manager: The employee code of the contract manager.
Description: The description or name of the code.
Sales Office: The code of the sales office of the sold-to business partner.

Totals

Currency: The currency used to express the total amounts for the contract.
Contract Amount: The total contract amount for the contract.
Budget Amount: The total budget amount for the contract.
Actual Cost Amount to Date: The total actual costs incurred for the contract.
Estimated Cost to Complete: The total cost estimated for a contract.
Invoiced to Date: The total amount invoiced till date for a contract.

Margins

Currency: The currency used to express the margin amounts for a contract.
Original Margin: The actual amount that the net sales price is allowed to deviate from the target price.
Margin Forecast: The forecasted amount that the net sales price is allowed to deviate from the target price.

Sales

Contract Lines: If this check box is selected, contract line data is available for the contract.
Deliverables: If this check box is selected, deliverables have been created for the contract.
Bank Guarantee: If this check box is selected, bank guarantee data is available for the contract.

Pricing

Labor Rates: If this check box is selected, the labor rates are defined for the contract.
Sundry Costs: If this check box is selected, the sundry costs are defined for the contract.

Invoicing

Advance Payments: If this check box is selected, advance payments have been requested for the contract.
Installments: If this check box is selected, installments have been created for the contract.
Cost Transactions: If this check box is selected, cost plus transactions lines have been created for the contract.
Invoices: If this check box is selected, invoice data is available for the contract.
Holdback: If this check box is selected, holdback percentage is defined for the contract.

Execution

Projects: If this check box is selected, the contract is linked to a Contract.
Shipments: If this check box is selected, shipment data is available for the contract deliverables.
Shipment Acceptance: If this check box is selected, shipment acceptance data is available for the contract.

Results

Costs: If this check box is selected, cost history data is available for the contract.
Revenues: If this check box is selected, revenue history data is available for the contract.

Miscellaneous

History: If this check box is selected, history data is available for the contract.

Contract

The code that uniquely identifies the contract.

Description

The description or name of the code.

Sold-to BP Name

The description or name of the code.

Contract Type

The Contract Type.

Sales Office

The sales office of the sold-to business partner.

Contract Manager

The employee who is the contract manager.

Workflow Status

The status that is applicable if the business object requires authorization approval using ION Workflow.

When you perform a change that requires authorization, a checked-out version is automatically created for the business object. The changes you submit are only effective after approval/check-in. You can also undo your changes, or recall your submitted changes.

Checked-out and checked-in objects are displayed in the Checked-out Objects (ttocm9599m000) session.
From the appropriate menu of this session, select Workflow and execute the required action for the business object.

Allowed values

Draft: The object is checked out. It can be changed and saved multiple times until the user submits the changes.
Pending: Any changes made to the object are submitted. The object is pending for approval. The data of the object cannot be modified.
Recall Requested: The object was already submitted, but is recalled by the user. Approval will not take place anymore. If the recall is accepted, the object status becomes Draft (Revision). If the Recall is rejected, the object status becomes Pending.
Draft (Revision): The object was recalled after it was submitted and the recall is accepted. The object can be changed and saved multiple times until the user submits the changes.
Rejected: The submitted changes to the object are rejected. The user can make changes to the object and submit these changes again, or discard all changes.
Approval Received: The submitted changes to the object are approved. The object will automatically be checked in. If the check-in fails, the status remains Approval Received. An administrator must decide what to do with the object.
Approved: The submitted changes to the object are approved and the object is checked in.
Not Applicable: The object is checked in. Instead of an Object status, an Approval status is applicable.

Note: For more information on setting up and using ION Workflow for business objects in LN, refer to the Infor LN Integration Guide for Infor ION Workflows and Monitors.

Project

The description or name of the code.

Status

The Contract Status.

Note:

The Contract must be Active before a contract line is set to Active.
If the contract header is Canceled, all levels are Canceled.

Text

If this check box is selected, a text is present.

Search Key

The search key.

Phase

The contract phase.

Hold Reason

The reason for putting the contract on hold.

Workflow Status

The status that is applicable if the business object requires authorization approval using ION Workflow.

Checked-out and checked-in objects are displayed in the Checked-out Objects (ttocm9599m000) session.
From the appropriate menu of this session, select Workflow and execute the required action for the business object.

Allowed values

Draft: The object is checked out. It can be changed and saved multiple times until the user submits the changes.
Pending: Any changes made to the object are submitted. The object is pending for approval. The data of the object cannot be modified.
Recall Requested: The object was already submitted, but is recalled by the user. Approval will not take place anymore. If the recall is accepted, the object status becomes Draft (Revision). If the Recall is rejected, the object status becomes Pending.
Draft (Revision): The object was recalled after it was submitted and the recall is accepted. The object can be changed and saved multiple times until the user submits the changes.
Rejected: The submitted changes to the object are rejected. The user can make changes to the object and submit these changes again, or discard all changes.
Approval Received: The submitted changes to the object are approved. The object will automatically be checked in. If the check-in fails, the status remains Approval Received. An administrator must decide what to do with the object.
Approved: The submitted changes to the object are approved and the object is checked in.
Not Applicable: The object is checked in. Instead of an Object status, an Approval status is applicable.

Note: For more information on setting up and using ION Workflow for business objects in LN, refer to the Infor LN Integration Guide for Infor ION Workflows and Monitors.

Sold-to Address

The address of the sold-to business partner for the contract.

Invoice-to Business Partner

The invoice-to business partner for the contract.

Invoice-to Address

The address of the invoice-to business partner.

Invoice-to Contact

The contact of the invoice-to business partner for the contract.

Pay-by Business Partner

The pay-by business partner

Pay-by Address

The address of the pay-by business partner.

Pay-by Contact

The contact of the pay-by business partner.

First Reference

The reference text printed on invoices, for example, the name of a contact person or a customer reference number.

Second Reference

The reference text printed on invoices, for example, the name of a contact person or a customer reference number.

Contract Execution

The contract type indicates whether your company executes the project as main contractor or as a subcontractor.

Allowed values

Main Contracting: The contract is executed as a main contract.
Subcontracting: The contract is executed as a subcontract.

Contract Award Date

The date when the contract is awarded.

Effective Date

The date when the validity period of the contract starts.

Expiry Date

The date when the validity period of the contract ends.

Advance Payments

The method used to determine whether advance payment request is applied on the contract or contract line.

Allowed values

No: Advance payments are not allowed.
By Contract Line: Advance payments are calculated on the contract line.

Liquidation % Advances

The liquidation percentage calculated to settle the invoices against the advances for the contract line.

Note

This field is enabled only if the Advance Payments field is set to By Contract Line.
Only the liquidation percentage * invoice amount is used to settle an advance payment request.
The full invoice amount is used to settle the advance if no liquidation % is specified.

Example: For an advance payment request for 2000 EUR , a percentage of 75% is defined on the contract line. If a delivery based invoice of 1000 EUR is sent to the customer, an amount of 750 EUR can be paid to settle the advance and the customer is invoiced for 250 EUR. If no percentage is set the maximum amount possible is settled.

Installment Type

The installment type for the project.

Allowed values

Points: The installments are divided into points.
Not Applicable: Installment is not applied.
Percentage: The installments are divided as percentage amounts.
Fixed Amount: The installments are divided into fixed amounts.

Installment Schedule

The installment schedule for the contract.

Note: You can define the installment schedule for the contract only if the Installment Type field is set to Percentage.

Number of Points

The total number of points that you can distribute to the installments of the contract.

Example


Contract amount by customer			EUR 600,000
Number of points			300
Installment 1	100 points	EUR 200,000
Installment 2	75 points	EUR 150,000
Installment 3	75 points	EUR 150,000
Installment 4	50 points	EUR 100,000
-	-	EUR 600,000

Note This field is enabled only if the Installment Type field is set to Points.

Project Text on Invoice

If this check box is selected, LN prints project related text on invoices.

Holdback

The method used to determine how holdback is applied for the contract.

Allowed values

All Invoices: The holdback is applied on all invoices.
Based on Progress: The holdback is applied based on the progress of the project linked to the contract.
No Holdback: Holdback is not applied for the contract.

Holdback Percentage

The holdback amount expressed as a percentage. You can define the holdback percentage only if the Holdback field is set to All Invoices or Based on Progress.

Progress Threshold

The progress threshold percentage for the contract. You can define the threshold percentage only if the Holdback field is set to All Invoices or Based on Progress.

Invoice Type

The way to calculate invoices for a given contract type. The method determines when to issue invoices to the sold-to business partner.

Allowed values

Cost-Plus: The amount is based on the financial amounts entered at cost object level plus a profit. This type is only available if the contract type is Cost Reimbursement or Time & Materials.
Unit Rate: The amount is based on the progress and element or activity sales rate per unit. Unit-rate invoicing applicable to all contract types. Invoices are booked against the contract amount and is displayed in the Transferred Unit Rate Invoiced Lines (tppin0550m000) session.
Not Applicable: Invoice is not applicable.
Installment: The invoice amount is a subdivision of the value. This type is only available if the contract type is Fixed Price.
Progress Invoice: The invoice amount is based on progress of element or activity.
Delivery Based: Invoicing is based on the sales amounts of the contract deliverables that are linked to the contract shipments.

Invoice Delivery Method

The invoice delivery method for the contract.

Invoicing Method

The invoicing method for the contract.

Approved for Invoicing

The amount approved for invoicing for the contract.

Late Payment Surcharge

The late payment surcharge for the contract.

Program

The program linked to the contract.

Program Manager

The employee who is the program manager for the contract.

Internal Sales Representative

The internal sales representative, defined in the Employees - General (tccom0101m000) session . The sales representative is used as a reference with the invoice in the Transfer Transactions to Invoicing (tppin4200m000) session.

External Sales Representative

The employee who is the external sales representative for the contract, defined in the Employees - General (tccom0101m000) session.

Sales Type

The sales type for the contract.

Progress Payment

If this check box is selected, progress payment request data can be defined for the contract.

Note: Progress Payments can only be created for contracts of the type Fixed Price with the invoice type set to Installment or Delivery Based.

Progress Payment %

The percentage of cost on a contract that is considered for invoicing. The commonly used progress payment percentages range between 75-80%.

Progress Liquidation %

The percentage used for calculating the amount to settle the progress payment invoices.

Progress Payment Invoicing Method

The invoicing method for the progress payment request.

Billable Cost Report

If this check box is selected, Invoicing prints the billable cost lines and the related costs as an annex to the invoice based on the aggregation of the Invoicing Method.

Note: The billable cost lines are printed in Invoicing as an annex to the invoice based on the aggregation of the Invoicing Method.

Invoice Discount

The percentage calculated as a discount on the invoice amount of the contract.

Rate Determiner

The date used to determine the exchange rate.

Allowed values

Document Date

LN uses the rate that is valid on the date and time on which the documents are created. The Document Date rate determiner applies to all types of transactions. You can manually change the rate.

The rate is updated by Invoicing when the invoice is posted.

Manually Entered

You can manually enter the rate. By default, LN uses the rate that is valid on the date and time on which the documents are created. The Manually Entered rate determiner applies to all types of transactions.

Delivery Date

If the goods are not yet delivered, LN uses the rate that is valid on the order date. However, if this order date is in the past, LN uses the rate that is valid on the current date.

If the goods are delivered, LN uses the rate that is valid on the actual delivery date.

The Delivery Date rate determiner only applies to sales orders, service orders, and sales invoices. You cannot manually change the rate.

Receipt Date

LN uses the rate that is valid on the date and time on which you expect to receive the goods. The Receipt Date rate determiner only applies to purchase orders and purchase invoices. You cannot manually change the rate.

Expected Cash Date

LN uses the rate that is valid on the date and time at which payment of the sales invoice or purchase invoice is expected.

Expected cash date = expected delivery/receipt date + payment period

The payment period is specified in the Payment Terms (tcmcs0113s000) session. The Expected Cash Date rate determiner applies to all types of transactions. You cannot manually change the rate.

The rate is updated by Invoicing when the invoice is posted.

Fixed

You can use this rate determiner only for a dependent currency system or a single currency system. The Fixed rate determiner applies to all types of transactions.

If you manually enter the rates between the transaction currency and the reference currencies, the rate is fixed. If you do not manually enter the rates, the rate is not fixed and LN uses the rate that is valid on the date and time on which the documents are created.

Fixed Hard

You can use this rate determiner only for an independent currency system. The Fixed Hard rate determiner applies to all types of transactions.

If you manually enter the rate between the transaction currency and the reporting currencies, the rates are fixed. The local currency rate is based on the document date of the actual document.

If you do not manually enter the rate between the transaction currency and the reporting currencies, the rates are not fixed and LN uses the rates that are valid on the date and time on which the documents are created.

Fixed Local

You can use this rate determiner only for an independent currency system. The Fixed Local rate determiner applies to all types of transactions.

If you manually enter the rate between the transaction currency and the local currency, the rate is fixed. The other rates are based on the document date of the actual document.

If you do not manually enter the local currency rate, the rate is not fixed and LN uses the rate that is valid on the date and time on which the documents are created.

Fixed Local and Hard

You can use this rate determiner only for an independent currency system. The Fixed Local and Hard rate determiner applies to all types of transactions.

If you manually enter the rate between the transaction currency and the home currencies, the rates are fixed. The local currency rate is based on the document date of the actual document.

If you do not manually enter the rates between the transaction currency and the home currencies, the rates are not fixed and LN uses the rates that are valid on the date and time on which the documents are created.

Rate

The exchange rate for the contract.

Rate Factor

The rate factor for the contract.

Bank Account

The bank account number.

The bank account is identified by a number of the business partner with the bank indicated by the bank account code. It is displayed based on the bank account code.

International Bank Account Number

The international bank account number for the contract.

Acceptance Point

The acceptance point .

Allowed values

Source Acceptance: The goods are accepted or rejected at the contractor location during the shipment of goods.
Destination Acceptance: The goods are accepted or rejected at the customer location during the receipt of goods.
Source and Destination Acceptance: The goods must be accepted at the contractor and customer location.
Not Applicable: Acceptance of goods is not required.

Creation Date

The date when the contract is created.