Organization modeling

The organization model represents an enterprise, or parts of an enterprise from an organizational perspective.

It defines runtime authorization for the Process Browser and the process menu in LN UI. The organization model can be used through the business processes incorporated in both user interfaces. The organizational model offers an organizational view on an enterprise. It provides the functionality to define and maintain employees, roles, employee groups, and employee group types.

You can only define one organization model for an enterprise. From that perspective, the contents of the organization model, such as roles, must be available for each business model of that enterprise. This is because roles can be linked to processes and activities in each business model.

The organization model components can be defined in all versions available in the version tree. The organization model is built up by reading the version tree from the bottom to the top. Or through the derived versions to the parent versions.

This diagram shows the organization modeling procedure:

Employees (tgbrg8135m000)

To define employees and their corresponding personal data, use the Employees (tgbrg8135m000) session.

To define an employee:

  • In the Employee field, specify the employee.
  • In the User field, select an LN user to which you link the employee. An LN user is authorized to log on to the LN applications; data such as a startup menu, an operational language, and roles are also defined. If no LN user exists for the employee, you can create one using the session Configure Users by Enterprise Modeler (tgbrg8240m000).
  • In the Employment (%) field, specify the employment percentage; the percentage indicates the total working hours of the employee. The percentage you specify refers to the employee's working hours per day; it is used to distribute the workload evenly among employees by taking their respective working hours into consideration.
  • In the Last Date of Employment field, specify the last working day of the employee.
  • Click Save

All other fields in this session are optional. The data you enter in those fields is not used by any other Configure Users by Enterprise Modeler (tgbrg8240m000)session.

To view the roles, employee groups, and business processes to which an employee is linked:

  • On the appropriate menu, click the Employee Browser.

To start the user interface for the LN user that is linked to the selected employee, as defined in the Startup Menu field in the User Data (ttaad2500m000) session:

  • On the appropriate menu, click Start Screen Employee...

Configure Users by Enterprise Modeler (tgbrg8240m000)

To generate LN users and system logons for one or more employees, use the Configure Users by Enterprise Modeler (tgbrg8240m000) session.

To start this session:

  • On the appropriate menu of the Employees (tgbrg8135m000) session, click Configure Users by Enterprise Modeler
  • If no LN user is linked to an employee, this employee cannot start any LN application.

When you create an LN user for an employee, the fields in the User Data (ttaad2500m000) session are specified:

  • The User field and System Login field are specified with a value based on the name of the employee.
  • The User Type field is set to Normal User.
  • The Role field contains these values:

    • FORDEM

      Full database authorization.

    • FORDEM

      No session authorization.
Note: After the LN users are created for the employees, you must create accounts for these employees on the operating system.

You can link an existing LN user or system logon to an employee. To find out whether an LN user or system logon already exists, start the User Data (ttaad2500m000) session. If you link only an existing system logon, you must generate the LN user and link the user to a database user.

To create LN users for a range of employees:

  • In the Employee field, select the range of employees for who you want to create an LN user.
  • In the Configure User Data section, select the user authorizations for the Web UI / LN UI for the selected range of employees.

    There are two types of menus:

    • Process Browser

      A personal menu structure that is based on the Enterprise Modeler setup, that shows all the activities for which the employee has authorization. You must supply the Project Model, version, and optimization Phase.

    • Menu Browser

      The normal Startup menu (Generic LN menu).
  • In the Company field, select a company that must become the start up company for the selected range of employees. The company you select here determines the data available for the employees.
  • If you select the Allowed to Change Company check box, the users that only have the Process Browser can also use the option Change company in their worktop.
  • Click Configure.

If you select the Create Users when not existing check box, an LN user and a logon is created, within the selected range of employees. This goes for employees for whom an LN user and system logon do not exist.

User Enterprise Modeler Settings (tgbrg8136m000)

To determine the Process Browser settings for an LN user, use the User Enterprise Modeler Settings (tgbrg8136m000) session.

To define the Enterprise Modeler settings for an LN user:

  • In the Runtime Version and Project Model group box, select the combination of a run time version, project model, and optimization phase; this combination is used as the default in the Process Browser of the selected LN user.
  • Specify the number of days the business processes that are modified in the intervening period are shown with an illuminated icon in the Process Browser.
  • Click Save.