Automatically Generate Recurring Journal (tfgld0240m100)

Use this session to automatically generate journal transactions for a single recurring journal definition.

Compared to the Generate Recurring Journal Transactions (tfgld0240m000) session, the current session provides these additional check boxes:

  • Transactions
  • Recurrence
  • Reverse On
  • Release

LN generates the journal transactions for the recurring journal definition and selected recurring journal type of which the generation date falls within the specified range of generation dates.

Note: 

LN allows you to generate the recurring journal transactions only if the Recurring Journal Status is set to Released. Recurring journals can be approved/ released only if document authorization is applicable for the recurring journal.

If document authorization is applicable for the recurring journal, the authorization process is also applicable for the reversal transactions.

Field Information

Recurring Journal

Select the appropriate recurring journal definition from the Recurring Journals (tfgld0140m000) session.

Recurring Journal Type
Journal Voucher

Used, for example, to monthly assign estimated fixed costs such as depreciation costs and fixed asset tax, of which the actual amounts are usually determined semi-annually or annually, to the departments. In the last month of the financial period, the journal transactions for the estimated monthly costs are reversed and the actual monthly costs are assigned pro rata to the departments.

You can use this type to create:

  • Regular recurring journal transactions
  • Reversal journal transactions
  • Periodic reversal journal transactions
Purchase Invoice

Used to create simple recurring cost invoices.

For example, you can use this type to pay fixed and periodical amounts of long term contracts such as the office rent, insurances, and lease payments. Usually, the head office makes the payments and the related costs are periodically transferred to each department or branch.

Sales Invoice

Used to create recurring sales invoices.

For example, you can use this type for the self-billing of subsidiary costs such as various types of service costs. Usually, the head office pays the costs for the whole organization. The subsidiary companies are billed monthly and at a fixed rate. Recurring journal transactions facilitate the billing of these regular payments.

Transactions
Transactions

If this check box is selected, you can generate transaction lines for the current recurring journal definition, based on an existing invoice or a transaction template.

Create from Document

The transaction type and document number of the document you want to use.

Recurrence
Recurrence

If this check box is selected, you can specify recurrence data.

Fiscal Year

The From and To fields define a range of: fiscal years for which LN generates the schedule.

Creation Date

The days or dates for which LN generates the schedule.

Fiscal Period

The From and To fields define a range of: fiscal periods for which LN generates the schedule.

Month

The From and To fields define a range of: calendar months for which LN generates the schedule.

Day

The day of the month for which LN generates the instructions. For example, if you enter 15, LN generates a schedule for the 15th of each month in the range.

Reverse On
Reverse On

If this check box is selected, and depending on the option selected under Recurrence, you can schedule a reversal transaction.

Allowed values

  • First Date of Next Period
  • Last Date of Next Period
  • Day of Next Month
  • Specific Date
Note: This field is only available for recurring journal transactions of the Journal Voucher type.
Day of Next Month

If you select Day of Next Month, enter the appropriate number.

Specific Date

If you select Specific Date, enter the appropriate date.

Release

If this check box is selected, the status will be set to Released.

Generate
Generate

If this check box is selected, LN will generate the journal transactions.

Generation Date

The From and To fields define a range of: generation dates of the recurring journal instructions for which LN generates the transactions.

LN generates the journal transactions for all the instructions of which the generation date falls within the specified range of generation dates. This range can include regular journal transactions and reversal transactions.

Batch Reference

A reference you can use to recognize the batch.

Use Latest Currency Rates

If this check box is selected, for the recurring journal transactions, LN uses the currency rates that are valid on the day when the transactions are generated.

If this check box is cleared, for the recurring journal transactions, LN uses the currency rates you specified on the journal header.

Hold Reason

hold reason

If payment approval is required for cost invoices and if you defined default hold reasons for purchase invoices, LN enters the default hold reason.

To process the invoice, an assigned approver must remove the hold reason.

Assigned Approver

assigned approver

If payment approval is required for cost invoices and if you defined default hold reasons and assigned approvers for purchase invoices, LN enters the default assigned approver.

To process the invoice, an assigned approver must remove the hold reason.

Approve Before

The invoice must be approved before this date.