Budget Exceptions (tfbgc4550m000)

Use this session to view the details of the budget transactions with exceptions.

The budget manager can perform the following:

  • View the transactions that are Superseded or Handled using the appropriate icon or the sub-session.
  • Override (approve) an exception and send notification to the owner of the document. Example, the purchase order business partner.
  • Reject the exception, or undo the rejection or override.
  • Set the closed exceptions to the status Handled.

Field Information

Budget Year

The year for which the budget is valid. The year corresponds to the fiscal year defined in the General Ledger module.

Budget

The budget code.

Budget Level

The budget level. For a budget structure, you can define up to nine summary levels.

  • Level 1 of a roll up structure always determines how the accounts on your ledger chart of accounts (ledger detail accounts) roll up to the first summary level of budget accounts.
  • Levels 2 through 9 always determine additional summary levels within your budgetary roll up structure. Allotment, commitment, encumbrance, expense, payment, and available balances on levels 2 through 9 are always the sum of the balances of the level immediately below them ( Example, the balance at Level 2 always equals the sum of the balances of the budget accounts at Level 1).
Account

The budget account code.

Dimension 1

dimension

Distribution Sequence

The sequence of the distribution

Budget Account Description

The description of the budget account.

Description 2

The second description of the budget account.

Transaction Date

transaction date

Transaction Sequence

sequence number

Document Type

The type of the document related to the budget transaction. For example, Purchase Order or Journal Voucher.

Document

The code of the document.

Budget Amount

The planned budget amount for the budget period.

Budget Currency

The currency in which the budget amounts are expressed.

Exceeded Budget Amount

The excess budget amount over the available budget amount.

Available Budget Amount

The current available budget amount for the budget period.

Transaction Amount

The amount incurred on the transaction expressed in the transaction currency.

Balance Type

The balance type impacted by budget exception.

This field can have the following values

  • Allotment: the total available-to-spend balance for this budget. Allotment = cumulated Releases of budget
  • Budget: the revised budget. Includes the original budget and all the budgetary amendments and transfers. Through reporting, you can see the original budget and all budgetary amendments to the original budget.
  • Commitment: the outstanding commitments balance. The commitment balance is affected via requisitions
  • Encumbrance: the outstanding encumbrances balance. A budget is encumbered when a purchase order is recorded or a cost invoice. The encumbrance balance includes (legal) obligations
  • Expense: When the accrual based accounting is used, the expense of the goods receipt becomes a purchase invoice expense upon approval for payment of the purchase invoice. If cash based accounting is used the encumbrance becomes expense only after goods and services are invoiced. The Purchase invoice expense balance is also increased through journal vouchers in Ledger and stock Issues in Supplies Inventory.
  • Receipt Expense
  • Not Applicable
Document Subtype

The sub type of the document.

This field can have the following values

  • Additional Cost
  • Correction
  • Cost
  • Order Line
  • Receipt Line
  • Not Applicable
Text

If this check box is selected, a text is present.

Exception

The type of the budget exception.

This field can have the following values

  • Budget Account
  • Budget Amount
  • Budget Policy
  • Policy Date
Exception Type

The type of exception. The exception can be either of type Blocking or Warning.

Exception Processing Date

The date on which the exception is processed.

Exception Handled By

The user code who handles the exception.

Exception Status

The status of the exception.

This field can have the following values

  • Notified: The exception is sent to the document owner.
  • Open: The exception is ready to be handled.
  • Overridden: The exception is approved by the budget manager.
  • Rejected: The exception is rejected.
  • Superseded: the transaction is overwritten by a subsequent the previous budget exception or budget transaction .
  • Handled: the exception is closed.
Text

If this check box is selected, a text is present.

Company

The company code in which the original document is created.

Document Line

The document line number.

Document Reference

The document reference number or code, if any.

Entity Type

The Entity type of the transaction's origin.

Allowed values

  • Accounting Office
  • Contract
  • Project
  • Purchase Office
  • Sales Office
  • Service Department
  • Shipping Office
  • Warehouse
  • Work Center
  • Not Applicable
Entity

The code of the entity.

Buyer

The buyer ID of the user who created the purchase order line or purchase requisition line.

Original Document User

The user ID code of the user who cretaed the original document.

Effective Date

The date from which the budget is effective.

Budget Period

The current period of the budget year.

Current Period Budget Amount

The budget amount that is allotted to the current budget period.

Current Period Available Amount

The current available budget amount.