Match/Approve Purchase Invoices by Range (tfacp2280m000)
Use this session to match and/or approve a range of purchase invoices using a batch procedure that enables you to match or approve a set of invoices simultaneously.
The procedure is useful, for example, if you must wait for goods to be received, before you can match a range of invoices.
After you define your selection range, define the date and periods for the transaction entry that result from the automatic approval procedure.
If you select the Approve Invoices check box, LN creates a batch in which the transactions are posted to the general ledger. You can enter a reference for this batch.
If the approval process is complete, LN displays the number of the batch that was used.
LN prints a report of the invoices that were successfully matched. If errors occur, LN adds the error messages to the error log. You can use the Error Log (tfacp2580m000) session to display the error messages.
Purchase invoice authorization
If payment approval is required for order-related purchase invoices and if you defined default hold reasons and assigned approvers for purchase invoices, LN enters the default hold reason and an assigned approver in the Hold Reason and Assigned Approver fields. You can change the hold reason and the assigned approver.
To process the invoice, an assigned approver must remove the hold reason.
Field Information
- Invoice Transaction Type
-
The From and To fields define a range of: transaction types of the invoices that you want to process.
- Invoice Document
-
The From and To fields define a range of: document numbers of the invoices that you want to process.
- Invoice-from Business Partner
-
The From and To fields define a range of: invoice-from business partners for which you want to process the purchase invoices.
- Receipt date Invoice
-
The From and To fields define a range of: f receipt dates of the invoices that you want to process.
- Approve Invoices
-
If this check box is selected, the matched invoices within the range you define are approved, if possible.
- Match Invoices
-
If this check box is selected, the purchase invoices within the specified selection range are matched. After the invoice matching is complete and if the Tax Consistency Check check box is selected in the ACP Parameters (tfacp0100m000) session, Infor LN performs the tax consistency check.
Note: If the tax is not consistent, Infor LN adds a line related to the tax consistency in the Error Log (tfacp2580m000) session. - Match Invoices
-
The used matching method. If you selected the Automatic Matching check box in the ACP Parameters (tfacp0100m000) session, the matching method selected in the Automatic Match Procedure field of the ACP Parameters (tfacp0100m000) session is shown by default.
- Complete Transaction log
-
If this check box is selected, a log entry is made in the transaction log for each matching or approval that results from the process, as well as for any errors that occur.
To print the transaction log, select the Print Report check box.
- Use Default Match Procedure
-
If this check box is selected, Infor LN uses the default matching procedure selected in the Automatic Match Procedure.field in the Automatic Matching Settings by Invoice-from BP (tfacp0107m000) session.
If this check box is cleared, Infor LN allows you to select the default matching procedure for the invoice-from business partner in the Match Invoices field.
Note: If the automatic match settings are not defined for invoice-from business partner of a purchase invoice, Infor LN uses the matching method selected in the Automatic Match Procedure field in the ACP Parameters (tfacp0100m000) session. - Print Report
-
If this check box is selected, a transaction log report is printed.
If errors occur, Infor LN adds the error messages to the error log. You can use the Error Log (tfacp2580m000) session to display the error messages.
- Print Until
-
Error messages resulting from lacking receipts for invoices with a document date equal to or later than this date are not printed on the report. Other types of errors are always printed.
For example, for recent invoices for purchase orders for which you not yet received the goods, you can use this option to print only the errors that are not related to the receipts.
- Transaction Entry Date
-
The date for the transaction entry resulting from the automatic approval of the selected invoices.
- Fiscal Period
-
The fiscal year the transactions must be posted to.
- Fiscal Period
-
The fiscal period the transactions must be posted to.
- Reporting Period
-
The year of the reporting period for the transactions.
Allowed values
The selected periods must have the status Open for the Accounts Payable module.
You can access this field only if the Reporting Periods check box in the Group Company Parameters (tfgld0101s000) session is selected.
- Reporting Period
-
The period of the reporting period for the transactions.
Allowed values
The selected periods must have the status Open for the Accounts Payable module.
You can only access this field if the Reporting Periods check box in the Group Company Parameters (tfgld0101s000) session is selected.
- Tax Period
-
The tax period to which the tax data that concern the approved transactions must be posted.
- Tax Period
-
The tax period to which the tax data that concern the approved transactions must be posted.
Allowed values
The selected periods must have the status Open for the Accounts Payable module.
- Batch Reference
-
Enter a reference of the batch.
If you have selected the Approve Invoices check box, Infor LN creates an approval batch in which the transactions are posted to the general ledger.
- Batch
-
The number of the batch in which the transactions are posted to the general ledger.
If you have selected the Approve Invoices check box, Infor LN creates a batch in which the transactions are posted. Infor LN displays the batch number after the approving process is completed and the postings are made.
- Hold Reason
-
The hold reason.
If payment approval is required for order-related purchase invoices and if you defined default hold reasons for purchase invoices, Infor LN enters the default hold reason.
To process the invoice, an assigned approver must remove the hold reason.
- Assigned Approver
-
The assigned approver.
If payment approval is required for order-related purchase invoices and if you defined default hold reasons and assigned approvers for purchase invoices, Infor LN enters the default assigned approver.
To process the invoice, an assigned approver must remove the hold reason.
- Approve Before
-
The invoice must be approved before this date.