Archive / Delete Fully Paid Purchase Invoices (tfacp2250m000)
Use this session to remove fully paid purchase invoices.
Fully paid purchase invoices are invoices with a zero balance in the Invoice-from Business Partner Open Entries (tfacp2520m000) session, including all corresponding documents, such as payments, corrections, and so on.
If you remove a paid invoice, LN deletes related payment documents, purchase corrections, one-time business partners addresses, and payment schedules and copies the data to the archive company defined in the Finance Company Parameters (tfgld0503m000) session.
You can delete an invoice only if the invoice, corrections, and credit notes are finalized.
If you archive and delete fully paid purchase invoices, LN also archives and deletes the approval history.
Subcontracting invoices
You can also use this session to archive and/or delete subcontracting invoices that are related to a range of remittance agreements.
LN only archives and/or deletes subcontracting invoices if both of these conditions are met:
- The status of the related remittance agreement is Closed.
- All subcontracting invoices belonging to the remittance agreement have been fully paid and are ready for archiving or deletion.
Field Information
- Selection Range
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- Invoice-from Business Partner
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Select the invoice-from business partner.
- Invoice Transaction Type
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Select the transaction type.
- Invoice Document
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Select the invoice document.
- Invoice Period
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The financial period to which the invoices are linked.
- Period Separator
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The separator between the year and the period.
- Payment Period
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The financial period to which the payments are linked.
- Remittance Agreement
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Select the remittance agreement.
Note: This field is applicable only if the Include Subcontracting Invoices or the Only Subcontracting Invoices check boxes is selected.
- Subcontracting
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- Include Subcontracting Invoices
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If this check box is selected, subcontracting invoices are included in the process. You can enter a selection range of remittance agreements.
LN only archives and/or deletes the subcontracting invoices if both of these conditions are met:
- The status of the related remittance agreement is Closed.
- All subcontracting invoices belonging to the remittance agreement have been fully paid and are ready for archiving or deletion.
- Only Subcontracting Invoices
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If this check box is selected, LN only archives and/or deletes the subcontracting invoices that are related to the selected range of remittance agreements.
LN only archives and/or deletes the subcontracting invoices if both of these conditions are met:
- The status of the related remittance agreement is Closed.
- All subcontracting invoices belonging to the remittance agreement have been fully paid and are ready for archiving or deletion.
- Print Options
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- Print Removed Invoices
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If this check box is selected, the removed invoice data is printed in a report.
- Print Error Report
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If this check box is selected, LN prints a report of the errors that occur.
- Delete or Archive
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- Type of Process
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Select Delete Only, Archive Only or Archive and Delete, as required.
- Archive Master Data
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- Common
- Financials
- Original Company
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The code of the company for which archiving is done.
- Description
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The description or name of the code.
- Archive-to Company
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The archive company to which the data is transferred.
Note:- This is a display field.
- Infor LN defaults this value from the Archive-to Company field in the Implemented Software Components (tccom0500m000) session.
- Description
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The description or name of the code.
- Archive Text
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If this check box is selected, Infor LN archives the texts related to the master data.
- Overwrite Text
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If this check box is selected, Infor LN overwrites the texts related to the master data.