Invoicing

  • Role-based menu

    Based on three invoicing roles and depending on the implemented software settings, the reorganized invoicing menu now shows only five menu options, including these new sessions:

    • Mass Invoicing Workbench (cisli3620m000)
    • Self-Billing Workbench (cisli5620m000)

  • Terminology improvement

    Throughout LN, billing request is replaced with invoicing batch. Consequently, these terminological changes apply:

    • invoicing batch, previously billing request
    • recurring invoicing batch, previously billing request set
    • invoicing options, previously billing request additions
    • invoicing batch template, previously billing request template

  • Flexible match codes

    To improve self-billing invoice matching results, existing match code functionality is extended to a flexible multilevel concept. As a result, the Match Codes (tcmcs0158m000) session is updated, and these sessions are introduced:

    • Match Code (tcmcs0658m000)
    • Match Code Priorities (tcmcs0159m000)

  • Configurable invoice layouts

    Users can now configure up to 17 generic invoice layouts by adding or removing invoice attributes. Therefore, the following sessions are introduced:

    • Invoice Layouts (cisli1150m000)
    • Invoice Layout - Detail (cisli1150m200)

  • Improved filtering

    To provide better filtering in a Project or Contract context, the Invoice Type is added to the Invoicing 360 (cisli3600m000) session.

  • Invoicing - Poland Localization

    Invoicing Parameters now allows to determine the fiscal period and tax period. Users can choose different options for fiscal and tax period. When composing the invoices, the year and periods are determined based on the selected option.

  • Collect Orders – Separate Transaction Type

    When the Collect Order functionality is used for sales orders, invoices are created directly from Sales Order Management. It is now possible to specify a separate transaction type for these types of invoices. This can help prevent locking issues due to invoice number generation.

  • Manual Linking of Related Invoices

    Users can now manually link a related invoice to a billable line. It is also possible to handle this billable line as a correction, if the manually linked related invoice is marked as an original invoice.

  • Track Changes after Printing

    User actions on the printed invoices can be tracked now. Users who initiate the change along with the date of change are logged. A reason can be entered by the user. These actions can be viewed in the User Actions on Invoices (cisli9197m000) session.

    Following actions are logged:

    • Changes after Printing
    • Reprint
    • Credit and Rebill
    • Credit Invoice Lines

  • External Invoicing System

    Many countries require the sales invoice to be sent to the tax authorities system for verification and approval. To trigger the submission of the invoice, wait for the approval and handle the invoice after approval, additional statuses are required in Invoicing. The invoice status has been extended with these new statuses:

    • Submitted to External System
    • Rejected by External System
    • Approved by External System

    These statuses are applicable only if Use External Invoicing System is selected for the Invoicing Method.

    Note Currently this is enabled only for Mexico and Brazil.

  • Pro Forma Invoicing

    Pro forma invoicing is now supported. Pro Forma invoices can be generated from order approval to release of the billable lines to invoicing. Pro Forma invoices may be created with or without unique invoice number. Separate invoice number series is used for pro forma invoices.

    Customs Invoice, a special type of pro forma invoice, is now supported as well. This can be based on customs value based on configuration and availability.

    Customs or Pro forma invoices can be generated in the source packages or from warehouse shipments, after shipment is frozen.

    Pro forma invoices are stored in invoicing and can be accessed from Pro forma Invoicing Workbench. All other invoicing sessions show and handle only the regular invoices.

    Pro forma invoicing is supported for contract invoices, sales order and schedules.

  • Pro Forma Invoicing – available for additional origins

    The capability to create pro forma, or customs invoices for non-billable shipments has been introduced. Non-billable shipments are not invoiced to customers. Invoices may still be required for export documentation purposes. Examples: warehousing orders of type Sales (Manual), shipments to subcontractors, or warehouse transfers. Pro forma invoicing is now also available for freight orders and intercompany trade orders.

  • XML Invoice

    XML layouts can now be configured and used for XML invoice generation. It is possible to specify for each financial company the type of invoice document that must be generated - Printed Document, XML Document, or both.

    The XML Invoice layout (cisli1151m000) session provides a framework for the configuration of the XML invoice of different formats and allows for mapping with the LN invoice data. It is also possible to test the XML layout before activation. The XML layout is date effective.

  • Additions to Installments based on Installment Plan

    Installments based on Installment Plan can now support the following options:

    • Advance Payment Requests can now be created and invoiced.
    • Advance Invoices can be defaulted with a tax code that is different from the order line tax code. Also, the defaulted tax code can be changed as long as the tax rate of the advance invoice tax code and the order line tax codes are same.

  • Installment Plan – Manual Method

    Installment plan now supports manual method. In manual method, it is possible to create an installment for a specific order line. This option provides flexibility to configure installments differently for different order lines. Because of the manual configuration involved this is more interesting for business with low volume invoicing or for use with small set of orders / business partners.

  • Pro forma invoicing for non-billable shipments

    Pro forma or customs invoices can be created for all material movements in a warehouse, even if they are not invoiced. For example, a Sales (Manual) warehouse transaction or issue of material to a subcontractor, can now result in a pro forma or customs invoice.

  • Pro forma invoicing in Service

    Pro forma invoicing is now supported in Service, generally, for all service documents for which draft invoicing is supported. Pro forma invoices can be generated from the creation of orders until the release of the billable lines to invoicing. Also, for all material movements relating to service documents, even those that are not invoiced, pro forma or customs invoices can now be generated.

  • Point in time revenue recognition

    Revenue can be controlled with the new Revenue Recognition Workbench (cirrc1620m100) session. These sessions have also been introduced:
    • Revenue Contracts (cirrc1100m000)
    • Revenue Document Lines (cirrc1110m000)
    • Revenue Lines (cirrc1120m000)

  • XML invoicing

    These configuration improvements have been made for XML invoicing:
    • Several invoicing elements can now be mapped to a code list as required by the specific format specification for XML invoicing.
    • In the new Data Element Mapping Scheme (cisli1660m000) session, LN invoicing data (source value) can be mapped to a code (target value).
    • The mapping scheme can be linked to the XML tag in the XML Invoice Layout (cisli1651m000) session.

    If an LN data element is mapped to a code value, this value is used when generating the XML invoice.

  • Invoicing user profile – posting allowed

    The Posting Allowed field has been added to the Invoicing User Profiles (cisli0110m000) session. If this check box is cleared for a user login, posting is not allowed for that user.note: Composing and printing may still be allowed based on other company, session and data authorizations.

  • VAT agent

    OEMs, such as Volvo, require the address of a VAT agent registered in the Invoice EDI message.

    Different countries have different VAT rules. If an OEM company is VAT-registered in a foreign country, a VAT agent/representative is required. The VAT agent handles obligations derived from the VAT registration.

    The VAT Agent registration address has been added to the Tax Numbers by Business Partner (tctax4100m000) session and can now be published in the corresponding EDI message.