Generating credit note

Create a credit note with the APC transaction type (with Transaction Category of Purchase Credit Notes and Transaction Subcategory of Credit Notes).

  1. Click New on the Transaction Types tab in the Transactions (tfgld1101m000) session and select APC in the Transaction Type field.
  2. Click the Go to Details button for the APC transaction type. The Purchase Invoice Entry (tfacp2600m000) session is displayed.
  3. Select Invoice Related to Purchase Orders in the Invoice Type field.
  4. Select the return purchase order in the Order field and Press Tab. The application populates the Fiscal Reference number in the Packing Slip field and the data in the other fields of the invoice header
  5. Review or specify the amount in the Amount field in the Amounts section and click Save.
  6. Select Actions > Matching > Match Order. The Match Purchase Order Lines (tfacp2541m000) session is displayed.
  7. Select the return purchase order line and click Match Selected Orders.
  8. Verify that the Invoice Status is updated to Matched and the Amount Unassigned is updated in the Purchase Invoice Entry (tfacp2600m000) session.
  9. Specify the postings related to localized taxes on the Additional Costs tab.
    Note: Verify that the Amount Unassigned is updated to 0.00.
  10. Click Approve to approve the purchase invoice and complete the matching process. The Invoice Status is updated to Approved.
    Note:  If the accounts payable document is not settled in Financials, link the credit note generated by the return process to another transaction with purchase corrections.

    To perform the purchase corrections process, create an invoice document with the APA transaction type (with Transaction Category of Purchase Corrections and Transaction Subcategory of Assign Credit Notes).

  11. Click New on the Transaction Types tab in the Transactions (tfgld1101m000) session and select APA in the Transaction Type field.
  12. Click the Go to Details button for the APA transaction type. The Assign Credit Notes to Invoices - Search window is displayed.
  13. Select the data in the Business Partner, Transaction Type, and the Document fields and click OK
  14. Select the APC credit note document and click Actions > Select Credit Note Schedules for Assignment. The Select Credit Note Schedules for Assignment (tfacp2125m000) session is displayed.
  15. Select all the related credit note lines and click Actions > Link Credit Note Schedules to Invoice Schedules. The Link Credit Note Schedules to Invoice Schedules (tfacp2127m000) session opens.
  16. Specify the amount to be linked in the Linked Amount in Invoice Currency field of all the schedule lines.
  17. Select all the schedule lines and click Assign. The Document Numbers (tfcmg2114s000) session is displayed.
  18. Specify the series for the APA invoice document in the Document Series field and click OK. The invoice document is created and the schedule lines are assigned to the credit note.
  19. Select the APA transaction type line on the Transaction Types tab in the Transactions (tfgld1101m000) session and click Finalize.
  20. Review and close the generated journal reports.
  21. Access the Accounts Payable 360 (tfacp2560m000) session and select your invoice-from business partner.
  22. Click Invoices by Payment-related Documents in the Payments section. The Invoices/Documents by Payment-related Documents (tfacp6501m000) session is displayed.
  23. Verify that the Due Amount is 0.00 and the balance is finalized for all the transactions associated with the selected business partner.