Checked-out Objects (ttocm9599m000)

Use this session to view the objects that are checked out or checked in, and to perform corrective actions in case of errors.

Actions

These options are available:

Submit
Submits the selected object.

The object must have one of these statuses:

  • Draft
  • Draft (Revision)
  • Rejected
Recall

Recalls the selected object.

The object must have the Pending status.

Revert To Approved
Changes the status of the selected object to Approved.

The object must have one of these statuses:

  • Draft
  • Draft (Revision)
  • Rejected

If an object has the “Blocked” status, because of a validation upgrade, you can use this option to perform the required corrective actions.

Check In
Checks in the selected object.

The object must have the Approval Received status.

Approve Recall Request
Moves pending Workflow objects to the Recall Requested status.

Only use this command in exceptional cases. Normally, the "Approve Recall Request" action is performed from ION.

Re-edit
Changes the status of the selected object toDraft (Revision).

The object must have the Approval Received status.

This option is added for emergency situations when the workflow status is stuck at the Approval Received status. This may be caused by a User/Server disconnection.

Revert All Blocked
Globally resets objects that have the “Blocked” status, because of a validation upgrade, to the Approved status. You cannot select any objects. All blocked objects, of all companies within the current package combination, are processed.
Enforced Undo
Use this command if correction of OCM Workflow data is required.

In previous versions, in exceptional cases, the General Table Maintenance (ttaad4100) session was required to find and correct the OCM Workflow data. This is a cumbersome process. Instead, use the Enforced Undo command to perform these corrections in a more user-friendly way.

Note: 
  • Porting set 9.3j or later is required.
  • This command is only available for super users.

Field Information

Company

The company for which the object is applicable.

Package Combination

The package combination to which the company is linked.

Functional Object ID

The functional ID of the object.

The ID has this format: [root table description]:[primary index value].

Approval Status

The approval status if the object is checked in.

Allowed values

Not Applicable

The object already existed before activating ION Workflow document authorization; no changes are made to the object since then.

Not Started

The modified object is manually checked in, but no approval is received from ION Workflow.

To manually check in an object, the Object status must be Approval Received.

Approved

The modified object is checked in after approval from ION Workflow.

Workflow Status

The workflow status if the object is checked out.

Allowed values

Draft

The object is checked out. It can be changed and saved multiple times until the user submits the changes.

Pending

Any changes made to the object are submitted. The object is pending for approval. The data of the object cannot be modified.

Recall Requested

The object was already submitted, but is recalled by the user. Approval will not take place anymore. If the recall is accepted, the object status becomes Draft (Revision). If the Recall is rejected, the object status becomes Pending.

Draft (Revision)

The object was recalled after it was submitted and the recall is accepted. The object can be changed and saved multiple times until the user submits the changes.

Rejected

The submitted changes to the object are rejected. The user can make changes to the object and submit these changes again, or discard all changes.

Approval Received

The submitted changes to the object are approved. The object will automatically be checked in. If the check-in fails, the status remains Approval Received. An administrator must decide what to do with the object.

Approved

The submitted changes to the object are approved and the object is checked in.

Not Applicable

The object is checked in. Instead of an Object status, an Approval status is applicable.

If the status is Draft, Draft (Revision), or Rejected, users can discard their changes by undoing the check-out. The checked-out version is removed.

Blocked by Validation

This check box indicates whether the object is blocked. An object can only be marked as (un)blocked during an upgrade validation process.

User

The user that checked out or submitted the object.

Check-out date/time

The date and time the object was checked out.

Submit date/time

The date and time the object was submitted.

Workflow Definition

The definition of the workflow process.

Workflow ID

The ION Workflow instance ID.

Reason

If this field is filled, it shows the reason why the object has a certain state.