Assigning Main Files for File Operations (dmdoc4540m001)
Use this session to specify the files to be operated when a file operation is applied to the document revision. This session lists the files attached to a document revision and identifies the main files for each file operation. For each file operation, you must specify the file and select the corresponding check boxes to enable a specific action. The file operating actions are:
- Edit File
- View File
- Print File
- Redline File
- Copy Files
- Send To
- Library
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The library to which the document is attached.
- Library
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The description or name of the code.
- Document
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The document to which the files are attached.
- Document
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The description or name of the code.
- Type
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The type of the document.
- Type
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The description or name of the code.
- Revision
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The revision of the document.
- Status
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The status of the document revision. For example, In-Design, Approved, Released, Rejected, and Withdrawn.
- Secondary Status
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The secondary status of the document revision. Secondary status are customized statuses, which can be defined based on the individual needs of the company.
- File ID
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The ID of the file attached to the document revision.
- File Name
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The name or description of the file.
- File Version
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The version of the attached file.
- Redline Version
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The redline version of the attached file. The redlining process a file implies that when a file is in submitted state, authorized person can add comments to the file.
- Area
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The area where the file is stored / located.
- Edit / View / Redline / Print / Copy File
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The various file operations are the following:
Edit File: If this check box is selected, the file is opened for editing if the user clicks on the menu of the Document Revisions (dmdoc1520m000) session.
View File: If this check box is selected, the file is opened for read-only viewing if the user clicks on the menu of the Document Revisions (dmdoc1520m000) session.
Print File: If this check box is selected, the contents of this file are printed if the user clicks on the menu of the Document Revisions (dmdoc1520m000) session.
Redline File: If this check box is selected, the file is opened for redlining (adding comments) if the user clicks on the menu of the Document Revisions (dmdoc1520m000) session.
Copy File: If this check box is selected, the file is copied to any other document revision if the clicks on the menu of the Document Revisions (dmdoc1520m000) session.