Reconciling internal and external packaging item transactions

If you specify a business partner for a shipping material account (SMA) in the External Business Partner field of the Shipping Material Accounts (whwmd4170m000) session, you can compare and reconcile your packaging item transactions for this SMA with the external business partner's packaging item transactions related to the SMA.

The external business partner's packaging item transaction records are uploaded to LN through the external application Automotive Exchange Export Manager (EXM). These records are displayed in the External Packaging Item Transactions (whinr1116m000) session.

Your own packaging item transaction records are displayed in the Packaging Item Transactions (whinr1115m000) session.

You can reconcile your own transactions with status Confirmed with the external business partner's transactions that have the New status.

  1. Generate reconciliation data

    Before you can reconcile your own packaging item transaction records with the external business partner's records, you must generate reconciliation data in the Generate Reconciliation Data of Packaging Items (whinr1217m000) session.

    In this session the reconciliation data is generated from the Packaging Item Transactions (whinr1115m000) session and the External Packaging Item Transactions (whinr1116m000) session.

    To start the Generate Reconciliation Data of Packaging Items (whinr1217m000) session, select the Reconcile with External Transactions option in the Packaging Item Transactions (whinr1115m000) session or on the Transactions tab of the Shipping Material Account (whwmd4670m000) session.

    In the Generate Reconciliation Data of Packaging Items (whinr1217m000) session, select the ranges of SMAs, packaging items, and reconciliation periods for which to generate reconciliation data and click Continue.

    If you selected one or more lines in the Packaging Item Transactions (whinr1115m000) session, the reconciliation period in which these lines fall is taken as the default reconciliation period in the Generate Reconciliation Data of Packaging Items (whinr1217m000) session.

  2. Compare and reconcile packaging item transactions

    The generated reconciliation data is displayed in the Reconciliation Data of Packaging Item Transactions (whinr1117m000) session.

    In this session, the data is grouped by SMA, packaging item, and reconciliation period.

    1. Navigate to the relevant correction line.
    2. Click on the correction line.

    3. From the appropriate menu, select from these options:

      • Accept Business Partner Quantity to update your own packaging item transaction records for the selected reconciliation group with the quantities of the external business partner's transaction records.
      • Ignore Business Partner Quantity option to retain the quantities of your own organization.
      • Manually correct the balance in the Reconciliation Quantity field.

      Consequently, the status of the correction line and the transaction lines related to the reconciliation group is set to To be Reconciled in the current session and, for the originating transaction lines, in the Packaging Item Transactions (whinr1115m000) and External Packaging Item Transactions (whinr1116m000) sessions.

    4. To finalize the reconciliation process, select Reconcile Shipping Material Account.

      Consequently, the balance of your transaction records is updated for the current SMA, packaging item, and reconciliation period. The status of the packaging item transactions is set to Reconciled.

      The updated balance is displayed in these sessions:

      • Packaging Item Transactions (whinr1115m000)
      • External Packaging Item Transactions (whinr1116m000)
      • Packaging Item Balances by Shipping Material Account (whwmd4175m000)

      Reconciled transactions are not included in any other reconciliation runs.

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