Shipments (whinh4130m000)

Field Information

Loading List Sequence

The loading sequence number for the shipment. You can generate the loading sequence and the loading list for the shipments of a load in the Generate Loading List (whinh4445m000) session.

Shipment

shipment

Status

The shipment's status.

Allowed values

Open

Shipment documents cannot be printed, shipment cannot be shipped. The quantities can be changed and you can compose loads and shipments. Handling units can be generated.

Partially Frozen

Shipment documents can be printed. Shipments and shipment lines can be changed. Handling units can be generated.

Frozen

The shipment and shipment lines are ready for shipment. Shipment documents can be printed. Shipments and shipment lines cannot be changed. Handling units can be generated.

Confirmed

The shipment and shipment lines have been shipped and are leaving the warehouse. Shipment documents can be printed if the freeze step is not included in the shipment procedures. Financial and inventory transactions are performed for the shipped items. Handling units can be generated. ASNs can be created.

Projected

The initial status if the use of projected shipments is specified. The shipment and shipment lines have been created when the outbound order lines are created.

Note: 

The shipment status Projected is not applicable if the check box Projected Shipments in use is not selected in the Inventory Handling Parameters (whinh0100m000) session.

The shipment status Projected is not applicable for manual shipments.

The shipment status is always derived.

Document Compliance Status

The document compliance status resulting from the global trade compliance or letter of credit compliance checks performed for the shipment.

The document compliance status is updated from the shipment lines. If the shipment lines have different statuses, the earliest document-compliance shipment line status is displayed for the shipment.

Parameter settings and settings for individual items, contract deliverables, sales orders, or purchase orders determine whether the document compliance includes letters of credit, global trade compliance, or both.

You can also manually initiate the compliance checks using the Check Document Compliance option on the appropriate menu of the shipment or shipment line sessions.

Note: If global trade compliance or letter of credit checking is activated, the shipment can only be confirmed if the compliance status is Validated. If you confirm a shipment for which some of the shipment lines are not successfully validated, only the successfully validated shipment lines are confirmed and the shipment remains unconfirmed.

Allowed values

To be Validated

The document compliance check is to be performed.

Validating

The document compliance check is successful, but pending approval.

Validation Error

The document compliance check failed, correction and new validation is required.

Validated

The document compliance check is successful, or failed but overruled by an authorized user.

Not Applicable

Document compliance checks are not required.

Allow Changes to Shipment

If this check box is selected, adding or removing shipment lines is allowed until the shipment obtains status Confirmed. For shipments with status Projected, updates from the linked outbound-order lines are allowed.

Multiple Warehouse Shipment

If this check box is selected, the current shipment contains shipment lines from different warehouses.

Freeze Mandatory

If this check box is selected, freezing shipments and loads is mandatory. This check box is selected if the Freeze Mandatory check box is selected in the Shipment Lines (whinh4131m000) session for one or more of the linked shipment lines.

Handling Unit Based Confirmation

If this check box is selected, the handling units of the shipment must be confirmed before the shipment can be confirmed. This check box is selected if the Handling Unit Based Confirmation check box is selected in the Shipment Lines (whinh4131m000) session for one or more of the linked shipment lines.

Print Shipping Documents by External Application

If this check box is selected, the shipping documents are printed by an external application prior to shipment confirmation.

Shipping Documents (External Application)

If this check box is selected, the shipping documents are printed by an external application prior to shipment confirmation.

Complete

If this check box is selected, the handling units of the linked shipment lines are confirmed. You can confirm the shipment.

Submitted for Acceptance

If this check box is selected, you can fill the source acceptance fields. For more information, refer to Source acceptance - procedure.

Note: This check box remains selected after source acceptance is completed.

Date Confirmed

The date the shipment was confirmed.

Publishing Status

The publishing status of the shipment.

Note: This field is applicable if BOD publishing is implemented.

Allowed values

To be Published

The initial status, the shipment or load has been created, or the shipment or load was Frozen and has been reopened.

Published

The shipment or load is one of the following:

• Frozen or Confirmed, if shipment validation is not applicable.
• Projected and the shipment is manually published using the Publish Shipment or Publish Load option from the appropriate menu of the Shipments (whinh4130m000) or Loads (whinh4140m000) session.

Modified

The publishing status was Published, and the user has changed but not published the shipment or load data.

Not Applicable

BOD publishing is not applicable.

Shipment Validation

If this check box is selected, shipment validation is mandatory for the shipment.

This check box is read-only. It is selected if shipment validation is specified for the order type of the order from which the shipment is generated.

Complete

If this check box is selected, the shipment is successfully validated.

Overruled

If this check box is selected, the shipment is confirmed by an authorized user despite validation errors.

Shipment

Shipment

Series

For shipments that you create manually, select the preferred series. The series that you select in this field is used to create the identification code for the manual shipment. The identification code is displayed in the Shipment field of the current session. After you save the shipment, LN clears this field.

Load

The load of the shipment.

Shipping Container

The shipping container

Handling Unit

The handling unit to be shipped.

Procedure

The shipment procedure that determines how the shipment is processed. For shipments that you create manually, you can select the preferred shipment procedure.

Shipment Reference

The shipment reference determines, among other criteria, how the goods issued from the supplier's warehouse are grouped into shipments. The items on sales schedule lines that have the same shipment reference must be shipped as one shipment to the customer. In the automotive business this is called a Pickup Sheet (PUS) process.

LN retrieves the value of the shipment reference in this field from the Shipment Reference field of the Sales Schedule Lines (tdsls3107m000) session. The shipment reference is passed from the outbound line to the shipment line.

Note: 

• You cannot change the shipment reference if an advice has been created.

• You can specify the shipment reference manually only for manual warehousing orders. Otherwise, the shipment reference is determined by the originating order.

Customer Order

The number of the sold-to business partner's purchase order.

General

Manual

If this check box is selected, the shipment is manually created. If this check box is cleared, the shipment is generated from an outbound order line. This field is read-only.

Single Shipment Reference per Shipment

Single Shipment Reference per Shipment For more information, refer to Shipment building based on shipment reference.

Single Delivery Point per Shipment

Single Delivery Point per Shipment For more information, refer to Shipment building based on delivery points.

Note: LN selects the check box if one of the shipment lines contains an order for which the Single Delivery Point per Shipment check box is selected in the Warehousing Order Types (whinh0110m000) session.

Single Customer Order per Shipment

If this check box is selected, LN groups the outbound advices with the same customer order number into one shipment. A shipment can contain deliveries to multiple customer orders, based on the other shipment building criteria.

Single Line per Shipment

If this check box is selected, LN allows you to create only one shipment line for a selected shipment.

Text

If this check box is selected, additional text is available for the current shipment.

Additional Costs

The field determines whether additional costs are (re)calculated during shipment confirmation or not.

Additional Costs status

• Not Calculated:

  LN calculates the additional costs.

• Modified:

  Because of a change in the shipment composition, a recalculation can take place depending on the Recalculation of Additional Costs parameter in the Sales Parameters (tdsls0100s000) session, Manually inserted lines are not affected when additional cost lines are regenerated.

• Calculated: The additional costs are calculated.

• Not Applicable: The additional cost for shipments is not applicable.

For more information, refer to Additional costs in Warehousing.

Method of Additional Cost Calculation

The field determines the method in which the additional costs are calculated on the specific order.

Allowed values:

• Header Based: Additional costs are calculated based on the value of the shipment header.
• Line Based: Additional costs are calculated based on the value of the shipment line.
• Not Applicable: The additional cost for shipments is not applicable.

Documents Printed

Bill of Lading

If this check box is selected, LN has printed the bill of lading.

Packing Slip

If this check box is selected, LN has printed the packing slip.

Ignore Block on Package Definition Deviation

Indicates if the shipment is blocked when the handling unit structure and the package definition of a shipment are different

Packing Slip Date

The packing slip date.

The date is printed on the packing slip, when the packing slip is printed for a frozen shipment and when the shipment is reopened. The current date is printed on the packing slip when the packing slip is printed again after freezing or confirming the shipment.

Packing List

If this check box is selected, LN has printed the packing list.

Delivery Note

If this check box is selected, LN has printed the delivery note.

Shipping Manifest

If this check box is selected, the shipping manifest is printed for the current shipment.

Preliminary Delivery Note

The preliminary identification number of the delivery note that refers to the current shipment. If you manually create a shipment, you can select a delivery note number in this field.

Weight/Dimensions

Packaging

Packaging Item

The packaging item for the shipment. Packaging items identified as reusable items in the Packaging Items (whwmd4105s000) session are counted into and out of the warehouse per business partner in the Packaging Items by Business Partner (whwmd4107m000) session.

Quantity of Packaging Items

The number of packaging items for the shipment.

Weight

Gross Weight

The total weight of the goods of the shipment.

This field is read-only if the shipment is confirmed or frozen. If a handling unit is linked to the shipment, the total weight is taken from the handling unit.

The total weight is updated if:

• Shipment lines are added or removed
• The gross weight of the shipment lines is changed
• The packaging items or the packaging item quantities are changed.

Unit

The unit of measure in which weight is expressed. This is used throughout Warehousing to handle the location capacity in terms of weight.

For example:

• Maximum weight
• Available weight

Dimensions

Length

The length of the shipment.

This field is disabled for shipments that are confirmed or frozen. If a handling unit is linked to the shipment, this value is retrieved from the Length field in the Handling Units (whwmd5130m000) session. If a packaging item is added or updated, this field is updated with the width of the packaging item.

Unit

The unit to express the length of the shipment. This value is defaulted from the unit of length defined in the Warehouse Master Data Parameters (whwmd0100s000) session.

Width

The width of the shipment.

This field is disabled for shipments that are confirmed or frozen. If a handling unit is linked to the shipment, this value is retrieved from the Width field in the Handling Units (whwmd5130m000) session. If a packaging item is added or updated, this field is updated with the width of the packaging item.

Height

The height of the shipment.

This field is disabled for shipments that are confirmed or frozen. If a handling unit is linked to the shipment, this value is retrieved from the Height field in the Handling Units (whwmd5130m000) session. If a packaging item is added or updated, this field is updated with the height of the packaging item.

Floor Space

The floor space of the shipment. LN adjusts this value if the depth or the width is changed.

This field is read-only if the shipment is confirmed or frozen. If a handling unit is linked to the shipment, the floor space is taken from the handling unit. If a packaging item is added or updated, this field is updated with the floor space of the packaging item.

Unit

The unit used to express the floor space of the shipment. This value is defaulted from the Derived Area Unit defined in the Unit Dimensional Relationships (tcmcs1101m000) session.

Volume

The volume of the shipment. LN adjusts this value if the height, the depth, or the width is changed. This field is read-only if the shipment is confirmed or frozen. If a handling unit is linked to the shipment, the volume is taken from the handling unit.

Unit

The unit used to express the volume of the shipment. This value is defaulted from the Derived Volume Unit defined in the Unit Dimensional Relationships (tcmcs1101m000) session.

Ship-from/to

Ship-from

Code

The company for which the ship-from data is defined.

Ship-from Type

ship-from type

Ship-from Code

ship-from code

Ship-from Site

The site from which the goods are shipped.

Staging Location

staging location

Address

The address from which the goods are shipped.

Ship-to

Code

The company for which the ship-to data is defined.

Ship-To Type

ship-to type. For more information, refer to Load building based on the Single Ship-to Code per Load check box.

Ship-To Code

ship-to code. For more information, refer to Load building based on the Single Ship-to Code per Load check box.

Ship-To Description

The description or name of the code.

Ship-to Site

The site to which the goods are shipped.

Address

The address code to which the goods are to be delivered.

Note: 

You can modify this field only:

• For the shipments that has the status Open.
• When the Ship-to Type field is set to Business Partner.

Delivery Point

Delivery Point For more information, refer to Shipment building based on delivery points.

Note: 

You can modify this field only:

• For the shipments that has the status Open.
• When the Ship-to Type field is set to Business Partner.

Note: If the Single Delivery Point per Shipment check box is selected, LN retrieves the value from the Delivery Point field of the Outbound Order Lines (whinh2120m000) session.

Planned Receipt Date

The planned receipt date.

Shipment Date Interval

From

You can add outbound-order lines to the shipment with a planned delivery date that is the same or later than the date in this field.

When shipments are generated, LN determines the default From based on the value of the Generate Shipments field of the Warehouses (whwmd2500m000) session.

Note: You can change the value only if the shipment is in Open status.

To

You can add outbound-order lines to the shipment with a planned delivery date that is earlier or the same as the date in this field.

When shipments are generated, LN determines the default To based on the value of the Generate Shipments field of the Warehouses (whwmd2500m000) session.

Note: You can change the value only if the shipment is in Open status.

Invoicing

Invoicing

Office

The office responsible for the transportation invoice. The value in this field is taken from the originating order.

Tax Country

The tax country of the invoice-from business partner.

The value in this field is taken from the originating order, except for shipments related to transfer orders.

If the shipment is related to a transfer order, the tax country is retrieved from the internal invoice of the intercompany trade order of the transfer order. If there is no intercompany trade order, or the intercompany trade order has no invoice, the tax country is retrieved from the ship-from address of the shipment.

LN uses the tax country to retrieve the registration ID that is printed on these reports:

• Packing slip
• Shipping manifest

Own Identification Number

The tax number of the office responsible for the invoice. The value in this field is taken from the tax and registration data of the originating order of the shipment.

Tax and registration data for orders is present in the Tax and Registration Data (tctax2150m000) session.

Note: 

This field is applicable if, in the Global Registration Parameters (tctax2100m000) session, these settings are specified:

• The Extended Registration Management field is set to Active.
• The Optional Jurisdiction at State / Province Level check box is selected.

Invoice-to Business Partner

invoice-to business partner

Invoice Company

The LN company to which the invoice is sent. For more information, refer to Additional costs in Warehousing. LN retrieves the invoice company when an invoice is composed in Invoicing package.

Note: The field is always empty when LN selects the Multiple Invoices check box.

Invoice Number

The identification number of the invoice.

Invoice Date

The date on which the invoice is created.

Sold-to Business Partner

The code of the sold-to business partner.

Business Partner Identification Number

The tax number of the sold-to business partner. The value in this field is taken from the tax and registration data of the originating order of the shipment.

Tax and registration data for orders is present in the Tax and Registration Data (tctax2150m000) session.

Note: 

This field is applicable if, in the Global Registration Parameters (tctax2100m000) session, these settings are specified:

• The Extended Registration Management field is set to Active.
• The Optional Jurisdiction at State / Province Level check box is selected.

BP Tax Country

The tax country of the invoice-to business partner.

The value in this field is taken from the originating order, except for shipments related to transfer orders.

If the shipment is related to a transfer order, the tax country is retrieved from the internal invoice of the intercompany trade order of the transfer order. If there is no intercompany trade order, or the intercompany trade order has no invoice, the tax country is retrieved from the ship-to address of the shipment.

LN uses the business partner tax country to retrieve the registration ID that is printed on these reports:

• Packing slip
• Shipping manifest

Pro Forma Invoice Processed

If this check box is selected, the pro forma invoice is processed for the shipment and stored in the Invoicing with an invoice number. This is a display field.

Note: 

• This field is not applicable if the Invoicing is not implemented.

Multiple Invoices

LN selects the check box when the invoice is composed in the Invoicing package, the invoice number is filled on the shipment, and the new invoice number is different from the filled invoice number on the shipment.

Amounts

Kind of Charge

kind of charge. These codes are used in external communication between business partners.

Note: If this field is set to Consolidated, one or more shipment or shipment line charges are present in the Shipment Charges (whinh4122m000) session for the current shipment.

Charge Amount

The amount of the charge, expressed in the currency of the Currency field.

Currency

The currency in which the total value of the goods is expressed.

Freight Value

The total value of the shipped goods, expressed in the currency of the Currency field.

Freight

Freight

Carrier/LSP

The carrier that transports the goods.

Route

The route that is used to ship the goods. If you generate an outbound advice, you can select all warehousing orders for a specific route to create a run.

Delivery Terms

The delivery terms.

Note: 

You can modify this field only:

• For the shipments that has the status Open.
• When the Ship-to Type field is set to Business Partner.

Point of Title Passage

The point of title passage.

Note: 

You can modify this field only:

• For the shipments that has the status Open.
• When the Ship-to Type field is set to Business Partner.

Motive of Transport

motive of transport The value in this field is taken from the originating order of the current shipment. If you manually create a shipment, you can select a motive of transport.

Delivery Code

delivery code The value in this field is taken from the originating order of the current shipment. If you manually create a shipment, you can select a delivery code.

Carrier Tracking Number

carrier PRO number

Tracking Number

The parcel tracking number typically provided by express transportation providers. For example, an Airway Bill Number. The tracking number is received from WMS systems through scanning devices or manually inserted.

Estimated Freight Costs

Estimated Freight Costs Currency

The currency of the Currency.

Shipment Planned for Load Plan

If this check box is selected, the current shipment is part of a load plan created in Freight

EDI Information

EDI Status

The status of the EDI message. For more information, refer to Advanced Shipping Note status.

If no advance shipment notice must be created, the status is Not Applicable.

You can specify if an EDI message (nr. 856) must be prepared for the ship-to business partner in the EDI Messages Supported by Business Partner (ecedi0111s000) session.

EDI Text

If this check box is selected, a text is present.

This text contains EDI information.

Hazardous

Hazardous Material

If this check box is selected, the shipment contains hazardous material.

Class of Risk

class of risk

Order

Order

Order Origin

The origin of the warehousing order of the current shipment.

Order

The warehousing order of the current shipment.

Set

The order set of the warehousing order of the current shipment.

Order for Kit

If this check box is selected, the warehousing order of the shipment is a kit order.

Item

The subkit item of the warehousing order set for which the current shipment is created.

Ship-from Code

The company from where the goods are shipped.

The ship-from company is the logistic company to which the warehouse in the Ship-from Code field belongs.

Important!

Only take into account this field if the warehousing order concerns a multi-company warehouse transfer.

Ship-from Code

The ship-from type of the warehousing order for which the current shipment is created.

Ship-from Code

The ship-from code of the warehousing order for which the current shipment is created.

Ship-from Address

The ship-from address of the warehousing order of the current shipment. This is the address of the entity indicated in the Ship-from Code field.

Ship-from Site

The site of the warehousing order of the current shipment. This is the address of the entity indicated in the Ship-from Code field.

Ship-from Address

The ship-from address of the warehousing order of the current shipment. This is the address of the entity indicated in the Ship-from Code field.

Ship-to Code

The company to which the goods are shipped.

The ship-to company is the logistic company to which the warehouse in the Ship-to Code field belongs.

Important!

Only take into account this field if the warehousing order concerns a multicompany warehouse transfer. A warehousing order is a multicompany warehouse transfer if:

• The inventory-transaction type is Transfer.
• The ship-from type and the ship-to type is Warehouse.
• The warehouses specified in the Ship-from Code and Ship-to Code fields belong to different logistic companies.

Ship-to Code

ship-to type

Ship-to Code

ship-to code

Ship-to Site

The site of the warehousing order of the current shipment. This is the address of the entity indicated in the Ship-to Code field.

Ship-to Address

The address to which the goods must be shipped.

Note: When you generate outbound advice, you can select all the warehousing orders for the same ship-to address to create a run.

Ship-to Address

The address to which the goods must be shipped.

Note: When you generate outbound advice, you can select all the warehousing orders for the same ship-to address to create a run.

Planned Delivery Date

planned delivery date

Note: The planned delivery date in this field can be updated with the planned delivery date of the load to which the current shipment belongs. See Planned delivery date - load.

Planned Delivery Date

planned delivery date

Planned Receipt Date

planned receipt date

Invoice Transaction Type

The invoice transaction type. LN retrieves the invoice transaction type when an invoice is composed in the Invoicing package.

Note: The field is always empty when LN selects the Multiple Invoices check box.

Net Weight

The aggregated total weights of the shipment lines of the shipment. This field is read-only if the shipment is confirmed or frozen. If a handling unit is linked to the shipment, the total weight is taken from the handling unit.

LN changes the net weight if:

• Weights are defined for the shipment lines.
• One or more shipment lines are added to or removed from the shipment.
• The weight of one or more shipment lines is changed.

These changes overwrite any manually inserted values.

Mission

Single Picking Mission per Shipment

Run

The run number.

Picking Mission

picking mission

Acceptance

Source Acceptance

Source Acceptance

If this check box is selected, the goods must be accepted by a customer representative at the contractor or supplier location. This activity is part of the shipping process.

For more information, refer to Shipment acceptance DD 250.

Inventory Accepted

If this check box is selected, the user has accepted the goods. For more information, refer to Shipment acceptance DD 250.

Accepted by

The code of the user who accepts the goods. For more information, refer to Shipment acceptance DD 250.

Description

The description or name of the code.

Date

The date when the goods are accepted by the customer representative at the supplier or contractor location.

Note: 

This field is enabled only if the Inventory Accepted check box is selected.

The value in this field is defaulted when the shipment Status is not set to Frozen.

This field is filled with the current date, when the Inventory Accepted check box is selected.

For more information, refer to Shipment acceptance DD 250.

Destination Acceptance

Destination Acceptance

If this check box is selected, the goods must be accepted at the customer location as part of the receiving process.

Note: This check box is selected when the Destination Acceptance check box in the Shipment Lines (whinh4131m000) session is selected for one of the shipment lines.

For more information, refer to Shipment acceptance DD 250.

Accepted

If this check box is selected, the goods are accepted at the customer location as part of the receiving process.

Note: 

This field is enabled only if the Destination Acceptance check box is selected.

The value in this field can always be modified if the Destination Acceptance check box is selected and the shipment has the Status set to Confirmed.

For more information, refer to Shipment acceptance DD 250.

Accepted by

The code of the representative who accepts the goods at the customer location.

Note: This field is enabled only if the Destination Acceptance check box is selected.

Description

The description or name of the code.

Date

The date on which the goods are accepted at the customer location.

Note: 

This field is blank when the Inventory Accepted check box is cleared.

This field is populated with the current date, when the Inventory Accepted check box is selected.

Additional Information

Additional Field

additional information