Generate Time-Phased Budget (tpptc5200m000)

Use this session to generate the budgeted amounts by cost-type (the planned value) for a selected time phased budget analysis code and version. You can run the session for one or a range of projects.

The following details default from Time Phased Budget Analysis Codes by Project (tpptc5120s000), but can be changed in this session:

  • The analysis time and exchange rate type.
  • The method for determining the current version.
  • The permitted baseline status values.

The calculation of the planned value depends on the earned value method linked to each activity.

Field Information

Analysis Code

The budget analysis code is used to analyze the time-phased budget. The value in this field is defaulted from the Time-Phased Budget Analysis specified for the project. When you add a new analysis code, LN displays a message if you want to add the Analysis Code as a default code for the project.

Exchange Rate Type Budget

The code that uniquely identifies the exchange rate type. It defaults from the Time Phased Budget Analysis Codes by Project (tpptc5120s000) session.

Analysis Time

The date the planned value is calculated. In conjunction with the Including Status Free check box, this date determines which baseline and version is used in the planned value calculation. It defaults from the Time Phased Budget Analysis Codes by Project (tpptc5120s000) session.

The analysis time is used for the determination of both budget version and baseline (if indicated on the form). By comparing the creation date/registration date of a budget version to the analysis time the appropriate budget version is determined.

Example

Budget version 1: 21/7/2010

Budget version 2: 11/1/2011

Both have status Free. If analysis time is set to 31/12/2010 budget version 1 will be used, if analysis time is set to 15/1/2011 budget version 2 will be used. (Of course, you can always manually select a version to be used.)

In the same way, within a specific version, the appropriate budget amount will be determined, by comparing registration date to analysis time.

Determine Version

The method of determining the current version.

It defaults from the Time Phased Budget Analysis Codes by Project (tpptc5120s000) session.

  • Manual

    The version is entered directly by the user.

  • By System

    The version is selected by LN. If the Including Status Free check box is selected, LN selects the version with the most recent Creation Date. If the check box is cleared, LN selects the version with the most recent Start Time, or, if no such version exists, the most recent Creation Date.
Including Status Free

If this check box is selected, budget versions with status Free are included in the version analysis.

Including Status Free

If this check box is selected, a baseline with status Free can be used in the planned value calculation.

Otherwise, only a baseline with status Approved can be used.

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