Assign Unallocated/Advance Payments to Invoices (tfcmg2106s000)

Use this session to link advance and unallocated payments to purchase invoices.

Note: When you assign an unallocated or advance payment to a payment schedule line, the following processed are executed:

If unrealized currency differences are calculated and posted at the schedule line level or not calculated, the unrealized currency difference for the schedule line is reversed and the realized currency difference is calculated and posted. In case of partial payment assignment for the schedule line, the amount is processed proportionally for the specific schedule line.
If unrealized currency differences are calculated and posted at invoice level, the unrealized currency difference is reversed on invoice level and the realized currency difference is posted on invoice level.

You can also assign an unallocated or advance payment to other unallocated and advance payments if the documents use the same currency and rate.

To assign advance payments to expenses, click New. In the Assignment Type field, select Expense. Next, you can enter the details in the Enter Payment Amounts for Assignment (tfcmg2119s000) session. For details, refer to To assign employees' expenses to advance payments

To start this session, select Unallocated Payment in the Document field of the Bank Transactions (tfcmg2500m000) session.

Payment authorization

If the selected purchase invoice is not approved for payment, LN displays a warning.

Field Information

Remaining Amount including Withholding Tax

The remaining balance amount which includes the withholding tax amount.

The currency in which the remaining amount which includes withholding tax amount is expressed.

Invoice Details

Business Partner: The code of the invoice-from business partner.
Company: The company to which the purchase invoices are linked.
Document: The document number associated to the transaction type. This number is used to identify the purchase invoice.

Bank Reference

bank reference

Invoice Document

The transaction type of the purchase invoice.

Balance (Invoice Currency)

The balance of the invoice amount in invoice currency.

Assignment Type

Indicates the type of assignment linked to an invoice.

Allowed values

Automatic: Depending on which is the greatest amount, the entire invoice amount is offset against the receipt or the receipt is completely offset against the invoice.
No: The advance receipt is not assigned to the invoice.
Manual: The receipt amount is partly allocated to the invoice. You can enter the assigned amount as well as the discount, the late receipt surcharge, and any receipt difference amounts.
Cash Receipt Differences: The nvoice is settled with a cash receipt.
Expense: An advance payment is settled with an employee's expense.

Note: You can set this value as Expense only if you have created a data in this session using New option.

Assign

If this check box is selected, the invoice amount is selected for assignment.

Line

The line number of the purchase invoice.

Schedule Line Number

The payment schedule line number.

If you use receipts against shipments, this number indicates the shipment.

Document Date

The date on which the invoice was created.

Due Date

The due date of the invoice.

Supplier's Invoice Number

The number that your supplier uses to identify the invoice.

Invoice Amount

The total invoice amount.

Currency

The currency used in the purchase invoice.

Amount in Bank currency

Amount to Assign: The amount in bank currency that is to be assigned to the invoice.
Tax Country: The code of the tax country.
Tax Amount in Payment Currency: The amount of tax on an invoice in payment currency.

Amount in Invoice Currency

Amount to Assign in Home Currency

The amount to be assigned to invoice in the home currency.

Discount Amount

The amount of discount provided on the invoice.

if the Block Discount Exceeding Tolerance check box is selected in the CMG Parameters (tfcmg0100s000) session, you cannot enter or accept a discount that exceeds the discount percentages defined in the Payment Terms (tcmcs0113s000) session.

Payment Discount in Home Currency

The discount amount in the home currency.

Discount Date

The date on which the discount is applied on the invoice.

Late Payment Surcharge

The late-payment surcharge amount.

Late Payment Surcharge in Home Currency

The late-payment surcharge amount in home currency.

Late Payment Date

The date after which the late-payment surcharge is calculated.

Payment Difference

The payment difference.

The payment difference amount and the percentage must both fall within the tolerances defined in the CMG Parameters (tfcmg0100s000) session or in the Payment Authorizations (tfcmg1100m000) session.

Payment Difference in Home Currency

The payment difference in the home currency.

Remaining Amount

The remaining unallocated/advance amount that can be assigned to the invoices.

Currency

The currency in which the remaining unallocated/advance amount is expressed.

Cash Flow Reason

The cash flow reason.

Transaction Reference

The reference text.

Blocked

This field indicates the status of the invoice if the invoice is blocked.

Withholding Tax Applicable

If this check box is selected, the withholding tax is applicable for the invoice.

Gross Amount

The total amount that includes invoice amount and withholding tax amount.

Gross amount is equal to invoice amount when the withholding tax amount is allowed on advance payments.

Withholding tax on advance payments is allowed only when you select the Withholding Tax on Advance Payments check box in the CMG Parameters (tfcmg0100s000) session.

Withholding Income Tax

The withholding income tax amount.

Withholding Social Contribution

The withholding social contributions amount.

Social Contribution Company Expense

The social contributions (expense) amount.