Archive / Delete Fully Paid Sales Invoices (tfacr2260m000)

Use this session to remove fully paid invoices from the open item file.

LN deletes the invoices that have a zero balance, including all corresponding documents, such as payments, corrections, and so on. Address data of one-time customers and receipt schedules are also deleted.

A high number of invoice data in the open items file can slow down LN's performance. Therefore, you must regularly delete redundant data, for example, the fully paid invoices.

Before deleting the paid invoices, you must copy the data to an archive company defined in the Finance Company Parameters (tfgld0503m000) session.

If you remove the fully paid invoices, the factored invoices are also removed from the Factored Invoices (tfacr210) table.

If you record shipment information in Financials to assign advance receipts to invoices based on the shipment details, the shipment information is also removed.

Note: 

An invoice can only be deleted if:

  • The invoice, corrections, and credit notes are finalized.
  • If invoices are included in a monthly billing invoice, you can only remove the invoices if the monthly billing invoice has the Printed status.

Field Information

Selection Range
Invoice-to Business Partner

Select the business partner.

Transaction Type

Select the Transaction Type.

Document

Select the document number, part of the invoice identification.

Invoice Period

The financial period to which the invoices are linked.

Period Separator

The separator between the year and the period.

Payment in Period

The financial period to which the payments are linked.

Common

If this check box is selected, Infor LN archives the general data from Common .

Financials

If this check box is selected, LN archives the master data from Financials .

Type of Process

Select Delete Only, Archive Only or Archive and Delete, as required.

Home Currency

The home currency that is used for the report. Click Rotate Currency to display other home currencies.

Original Company

The code of the company for which archiving is done.

Description

The description or name of the code.

Archive-to Company

The archive company to which the data is transferred.

Note: 
  • This is a display field.
  • Infor LN defaults this value from the Archive-to Company field in the Implemented Software Components (tccom0500m000) session.
Description

The description or name of the code.

Archive Text

If this check box is selected, Infor LN archives the texts related to the master data.

Overwrite Text

If this check box is selected, Infor LN overwrites the texts related to the master data.