Sales Invoices (tfacr1110s000)

Field Information

Document

The transaction type, part of the invoice identification.

You have entered this transaction type in the Transactions (tfgld1101m000) session.

Document

The document number, part of the invoice identification.

Business Partner

The invoice-to business partner to whom the sales invoice or credit note is sent.

Link to Monthly Billing Invoice

If this check box is selected, LN includes the invoice in a monthly billing invoice.

By default, this check box is selected if the Send MBI check box in selected in the Invoice-to Business Partner (tccom4112s000) session.

Sales Type

The default sales type.

The non-finalized transactions are posted to the control account and dimensions linked to this sales type in the Control Accounts by Business Partner Group (tfacr0515m000) session. If you wish, you can select a different sales type for the sales invoice.

If recurring sales invoices are generated, LN uses the sales type of the original sales invoice. The non-finalized transactions of the recurring sales invoice are posted to the control account linked to this sales type.

Original Pay-by Business Partner

The pay-by business partner that is linked to the invoice-to business partner of the order or invoice. If invoices of this company are factored, this field must be filled. This information is useful if factoring is done with recourse.

Pay-by Business Partner

The pay-by business partner who will pay the invoice.

Allowed values

You can select a pay-by business partner who belongs to the same parent-child structure, as the invoice-to business partner you entered in the Business Partner field.

If you factored the invoice, you can select a factor that you linked to the original pay-by business partner in the Pay-by Business Partners By Factor (tfacr0116m000) session.

Document Date

The invoice's date of creation. This date is used, for example, to calculate due dates and discounts.

Default value

By default, LN enters the current date.

Currency

The invoice currency.

Default value

The currency code entered for the selected business partner in the Common module. You can enter another currency.

Rate Determination

The way the exchange rate is determined to calculate the amount in the invoice currency and the home currencies.

Default value

The Document Date.

Rate

The currency exchange rate.

Default value

LN calculates the exchange rate based on the value in the Rate Determination field. Depending on the currency system, you may or may not be able to change this value.

Amount

The total invoice amount expressed in the invoice currency.

Due Date

The date on which the invoice amount is paid.

Default value

LN calculates the due date according to:

• The document date (date of creation).
• The payment terms defined for the selected business partner.

Amount in Home Currency

The home currency. Choose the View Other Currencies (Ctrl+R) command to change currencies.

Amount in HC

The invoice amount calculated in one of your home currencies.

Tax Country

The country in which tax is paid on the invoice.

Default value

By default, LN enters the tax country defined for the invoice-to business partner you selected.

Note: 

• The country code is important, as it enables you to use the tax calculation related to a particular country for a company situated in another country.
• This field is mandatory if the Registration by Tax Country is set to Active, regardless of the Level of Tax Calculation.

Tax Code

If you select the Invoice Header option in the Level of Tax Calculation field, you can select the Tax Code for calculating tax on the invoice.

Default value

By default, LN enters the tax code defined for the invoice-to business partner selected.

The tax code is used to calculate the tax amount over all lines present for the invoice.

Registration ID

The tax registration identification number defined for the financial company.

Note: This field is enabled only if the Registration by Tax Country is set to Active,

Level of Tax Calculation

Indicates whether LN calculates the tax on header level or on line level for manually created sales invoices in the Accounts Receivable module.

By default, this field has the value you selected in the Level of Tax Calculation field in the ACR Parameters (tfacr0100s000) session.

Note: As a rule, you create manual sales invoices in Invoicing and LN calculates the tax per transaction line.

Tax Per.

The year of the tax period in which the tax on the invoice amount is settled.

Period Separator

The separator between the year and the period.

Tax Period

The tax period in which the tax on the invoice amount is settled and posted.

Default value

The tax period defined in the Transactions (tfgld1101m000) session. If required you can enter another open period.

Tax Amount in Payment Currency

If you have selected the Invoice Header option in the Level of Tax Calculation field, LN enters the amount of tax to be paid over the invoice amount.

LN calculates the tax amount using the tax code entered. You can manually modify this amount if the tax code is of Singular type, or on the appropriate menu, click the Tax Details option to modify the amount.

Text

If this check box is selected, text is present.

Own Identification Number

The unique alphanumeric code issued by the tax registration authority. This code is used to identify the enterprise in the country of issue. The length and the structure of the ID differs by country and type.

Tax State/Province

The state or province of the country for which the tax registration is defined.

Registration Code

The user defined code that identifies the registration.

Legal Name

The name linked to the registration ID which can be used on the legal reports.

Tax Country

The country in which registrations generated for the business partner are applicable.

Tax State/Province

The state or province of the country of the business partner for which the tax registration is defined.

BP Identification Number

The tax identification number of the business partner to which the registration type is linked.

Legal Name

The name linked to the registration ID of the business partner which can be used on the legal reports.

Fiscal Year

The Fiscal Year.

Batch

The Batch.

Payment Terms

The payment terms for the invoice.

Default value

The payment terms of the invoice-to business partner related to this invoice. You can overwrite this default value.

Late Payment Surcharge

The late payment surcharge.

Default value

The late payment surcharge of the invoice-to business partner related to this invoice. You can overwrite the default value to link a specific surcharge percentage to this invoice.

If the invoice amount is received within the specified number of days, a surcharge is deducted from the invoice amount.

Receipt Method

The payment method

Default value

The payment method of the invoice-to business partner related to this invoice.

Reason for Payment

A code used for Z4 reporting. You can select a reason for payment for a Sales invoice or Sales credit note if the Z4 Reporting Applicable is set to Receipts, or Payments and Receipts in the CMG Parameters (tfcmg0100s000) session.

Note: This value is defaulted from the Reason for Payments field in the Pay-by Business Partner Reason for Payments (tccom4116m000) session.

Description

The description or name of the code.

Schedule

If this check box is selected, a payment schedule is linked to the invoice.

Bank Relation

The code of the bank relation. This data is retrieved from the Invoices (cisli3105m000) or Default Bank Relations (tccom1551m000) sessions.

Problem

You can assign a problem code to each invoice a customer has complained about, for example, about the invoice amount or the goods received.

If a problem code is assigned to an invoice, the problem code decides whether:

• Reminder letters are still being sent.
• The invoice can still be included in the direct debit selection.

Problem Date

The date when the invoice is recorded as a problem code invoice; that is, when a problem code is linked to it.

Problem Reference

Link a reference to the problem code. The problem reference indicates which person or department is responsible for handling a certain problem with an invoice.

Default value

The reference linked to the problem code in the Problem/Reason (tfacr0120m000) session.

Dimensions

dimension

Original Invoice

Select the transaction type of the original invoice to which you want to link the credit note.

If the invoice is a credit note, you can link it to one invoice with this field.

Note: To link a credit note to more than one invoice, use the Business Partner - Credit Notes (tfacr2120m000) session and the Assign Credit Notes to Invoices (tfacr2121m000) session.

Original Invoice

Select the document number of the original invoice to which you want to link the credit note.

If the invoice is a credit note, you can link it to one invoice with this field.

Note: To link a credit note to more than one invoice, use the Business Partner - Credit Notes (tfacr2120m000) session and the Assign Credit Notes to Invoices (tfacr2121m000) session.

Original Schedule Number

The payment schedule line number of the original invoice to which you want to link the credit note.

If the invoice is a credit note, you can link it to one shipment with this field.

Note: To link a credit note to more than one payment schedule lines or shipments, use the Business Partner - Credit Notes (tfacr2120m000) session and the Assign Credit Notes to Invoices (tfacr2121m000) session.

Reference

The reference.

Representative

The business partner's employee responsible for the invoice.

Postal Address

The address to which the invoice must be sent.

Bus. Partner/Bank Acc. Code

The pay-by business partner's bank.

Cash Flow Reason

The cash flow reason of the transaction.