Accounts Payable 360 (tfacp2560m000)

Use this session to perform accounts-payable related tasks and to retrieve accounts payable information. You can view and maintain various types of accounts payable information, such as purchase invoice information, invoice-from and pay-to business partner information, and payment-related information.

How to use the Accounts Payable 360 (tfacp2560m000) session

Select an invoice-from business partner in the list. The business partner balances and credit information are displayed in the boxes at the top of the session.

To view the business partner details, double-click the invoice-from business partner line in the list.

The check marks under Documents and Payments indicate which data is available for the selected invoice-from business partner. If you click a link, a session starts which you can use to view, maintain, or create the corresponding transactions for the selected business partner.

You can click the following links, or click the corresponding commands on the appropriate menu:

Received Invoices
Starts the Received Purchase Invoices (tfacp1500m000) session. LN records invoices in this session as soon as the invoices are received, without creating any transactions. You can copy these invoices to the invoice register to make them available for processing.
Authorize Received Invoices
Starts the Confirm Received Purchase Invoices (tfacp1104m000) session. The Accounts Payable module can be set up in such a way that after invoices are received, they must be confirmed by specific authorized users or departments before they can be processed further. You can use this session to confirm the invoices.
Aging Analysis
Starts the Payables Aging Analysis (tfacp2620m000) session. You can use this session to view or print the invoice-from business partner's aging analysis for the total outstanding balance.
Process Purchase Invoices
Starts the Process Purchase Invoices (tfacp2107m000) session. You can use this session to match the invoice lines with purchase orders or purchase receipts and to approve the invoices.
Open Entries
Starts the Invoice-from Business Partner Open Entries (tfacp2520m000) session. You can use this session to view a complete list of the open purchase invoices that exist for the selected business partner.
Factor Relations
Starts the Pay-to Business Partners by Factor (tfacp1106m000) session. If the pay-to business partner factors the invoices and you have not defined a default factor for the pay-to business partner, you can use this session to assign a factor to the pay-to business partner.
Authorize Purchase Invoices

Starts the Authorize Purchase Invoices (tfacp1142m000) session, which you can use to perform the following actions:
- Approve price differences that exceed the defined tolerances
- Create additional costs transactions
- Approve invoices for payment
Business Partner Balances
Starts the Business Partner Balances (tfacp2582m000) session. You can use this session to view the various business partner's balances and aging analysis, and the business partner's current credit situation.
Procurement Card Statements
Starts the Procurement Card Statements (tfacp1520m000) session. If the purchase was paid by using a procurement card, you can use this session to view and maintain the procurement card statement details.
Payment Schedules
Starts the Payment Schedule (tfacp1103m000) session. If a payment schedule is linked to the invoice, you can view the generated payment schedule lines in the Payment Schedule (tfacp1103m000) session.
Invoice Information on Purchase Orders
Starts the Invoice Information on Purchase Orders (tfacp2540m000) session, which displays the purchase orders of the selected business partner.
Invoice Information on Purchase Order Lines
Starts the Invoice Information on Purchase Order Lines (tfacp2540m300) session, which displays the purchase order lines of the selected business partner.
Payment-related Documents
Starts the Payment-related Documents (tfacp6500m000) session, which displays the payment-related information of the selected business partner.
Business Partner Payments - Order Information
Starts the Business Partner Payments - Order Information (tfacp6502m000) session, which displays the order information of the selected business partner.
Invoices by Payment-related Documents
Starts the Invoices/Documents by Payment-related Documents (tfacp6501m000) session. You can use this session to view a list of invoices and payment-related documents for the selected business partner.

Note: The Payment-related Documents and Business Partner Payments - Order Information links are only available if Store Business Partner Payment - Order Information is selected in the ACP Parameters (tfacp0100m000) session.

Field Information

Business Partner Balances

BP Currency: The business partner balance currency defined in the BP Balance Currency field of the Business Partner (tccom4100s000) session.
Open Entry Balance: The selected invoice-from business partner's open entry balance in the current financial company.
Order Balance: The selected invoice-from business partner's purchase order balance in the current financial company.
Total Balance: The sum of the Order Balance and the Open Entry Balance for the selected invoice-from business partner.

Credit Information

Total Balance - All Companies

The sum of the Order Balance and the Open Entry Balance of the selected invoice-from business partner in all the financial companies of a multicompany structure.

Credit Limit

The selected invoice-from business partner's credit limit in the current financial company.

Credit Available

The credit that you can still use with the selected invoice-from business partner, that is the Credit Limit amount minus the Total Balance amount.

Documents

Received Invoices: If this check box is selected, received invoices from the selected invoice-from business partner exist. To view the received invoices, click Received Invoices.
Authorize Invoices: If this check box is selected, invoices from the selected invoice-from business partner exist that must be confirmed by specific authorized users or departments before they can be processed further. To confirm the invoices, click Authorize Received Invoices.
Aging Analysis: If this check box is selected, invoices from the selected invoice-from business partner exist for which aging information is available. To view or print the aging analysis summary, click Aging Analysis.
Debit Notes: If this check box is selected, existing debit notes from the selected invoice-from business partner can be viewed and printed. To view or print the debit notes, click Debit Notes.
Match/Approve Invoices: If this check box is selected, invoices from the selected invoice-from business partner exist that can be matched and/or approved. To match and approve the invoices, click Process Purchase Invoices.
Open Entries: If this check box is selected, open entries exist for the selected invoice-from business partner. To view and maintain the open entries, click Open Entries.
Factor Relations: If this check box is selected, the selected invoice-from business partner is linked to a factor. To select a different factor for the business partner, click Factor Relations.
Authorize Purchase Invoices: If this check box is selected, price differences exist for the selected invoice-from business partner that must be approved. To view and approve the price differences, click Authorize Purchase Invoices.
Business Partner Balances: If this check box is selected, balance information exists for the selected invoice-from business partner. To view the various business partner's balances and aging analysis, and the business partner's current credit situation, click Business Partner Balances.
Procurement Card Statements: If this check box is selected, invoices from the selected invoice-from business partner were paid by using a procurement card. To view and maintain the procurement card statement details, click Procurement Card Statements.
Payment Schedules: If this check box is selected, payment schedules exist for the selected invoice-from business partner. To view and maintain the payment schedules, click Payment Schedules.
Invoice Information on Purchase Orders: If this check box is selected, purchase orders exist for the selected invoice-from business partner. To view the purchase orders, click Invoice Information on Purchase Orders.
Invoice Information on Purchase Order Lines: If this check box is selected, purchase order lines exist for the selected invoice-from business partner. To view the purchase order lines, click Invoice Information on Purchase Order Lines.

Payments

Payment-related Documents: If this check box is selected, payment-related documents exist for the selected invoice-from business partner. To view the payment-related information, click Payment-related Documents.

Note: The Payment-related Documents and Business Partner Payments - Order Information links are only available if Store Business Partner Payment - Order Information is selected in the ACP Parameters (tfacp0100m000) session.
Business Partner Payments - Order Information: If this check box is selected, payment - order information exists for the selected invoice-from business partner. To view the payment - order information, click Business Partner Payments - Order Information.

Note: The Payment-related Documents and Business Partner Payments - Order Information links are only available if Store Business Partner Payment - Order Information is selected in the ACP Parameters (tfacp0100m000) session.

Invoice-from Business Partner

invoice-from business partner

Select an invoice-from business partner to display the business partner's balances or double-click an invoice-from business partner to view the business partner details.

Department

accounting department

Search Key

The invoice-from business partner's search key.

Contact Person

Your contact at the business partner's firm.

Status

business partner's status

Primary Phone Number

The contact's telephone number.

Pay-to Business Partner

pay-to business partner

Card Company

If this check box is selected, statement lines exist for this BP procurement card in the Procurement Card Statements (tfacp1520m000) session.

Currency

The currency of the invoice amount.

Address

address

Hold Reason

hold reason