Matching the purchase order

The matching process must be performed manually by linking the invoice to the original purchase order (with supplier stage payments).

To perform the invoice matching process:

  1. Click New on the Transaction Types tab in the Transactions (tfgld1101m000) session.
  2. Select API in the Transaction Type field and press Tab.
  3. Click Go to Details related to the API transaction type. The Purchase Invoice Entry (tfacp2600m000) session is displayed.
  4. Verify that Invoice Related to Purchase Orders is selected in the Invoice Type field.
  5. Select the purchase order in the Order field of the Order section and specify the total amount of the document in the Amount field because this amount includes the IPI value.
  6. Select Actions > Matching > Match Stage Payment. The Match Stage Payments (tfacp2143m000) session is displayed.
  7. Select the stage payment line of the purchase order and click Match. The Invoice Status is updated to Matched and the Amount Unassigned is updated.
  8. Specify the taxes amount on the Additional Costs tab to match the remaining unallocated balance.
  9. Verify that the Amount Unassigned is updated to 0.00 and click Approve to approve the invoice. The Invoice Status is updated to Approved and the matching process is complete.
  10. Select the line for the API transaction type on the Transaction Types tab in the Transactions (tfgld1101m000) session and click Finalize.
  11. Review and close the generated journal reports.