Credit note generation

To create a credit note, use the transaction type APC (with a Transaction Category of Purchase Credit Notes and a Transaction Subcategory of Credit Notes):

  1. Click New on the Transaction Types tab in the Transactions (tfgld1101m000) session.
  2. Select APC in the Transaction Type field and press Tab.
  3. Click Go to Details related to the APC transaction type. The Purchase Invoice Entry (tfacp2600m000) session is displayed.
  4. Verify that Invoice Related to Purchase Orders is selected in the Invoice Type field.
  5. Select the return purchase order in the Order field of the Order section on the Invoice Data tab and press Tab.
    Note: The data related to the purchase order is updated in the other fields of the invoice header.
  6. Specify the order amount in the Amount field of the Amounts section as the order amount updated is not inclusive of localized taxes and select Actions > Matching > Match Order. The Match Purchase Order Lines (tfacp2541m000) session is displayed.
  7. Select the return purchase order line and click Match Selected Orders.
  8. Verify that the Invoice Status is updated to Matched and the Amount Unassigned is updated.
  9. Select the ledger account in the Ledger Account field to specify localized taxes data on the Additional Costs tab.
  10. Verify that the Amount Unassigned field is updated to 0.00 and click Approve to approve the invoice. The Invoice Status is updated to Approved.
    Note: If the accounts payable (ACP) document is not settled in Financials, the ACP document can be linked to the credit note generated in the return order process.
  11. Click New on the Transaction Types tab in the Transactions (tfgld1101m000) session and select APA (with a Transaction Category of Purchase Corrections and a Transaction Subcategory of Assign Credit Notes) in the Transaction Type field and press Tab.
  12. Click Go to Details related to the APA transaction type. The Assign Credit Notes to Invoices – Search window is displayed.
  13. Specify the required data in the Business Partner and the Transaction Type fields to search the credit note and click OK. The Assign Credit Notes to Invoices (tfacp2120m000) session is displayed with the credit notes generated for the selected business partner.
  14. Select the credit note (APC) transaction line and click Assign Invoices. The Assign Invoices/Schedules to Credit Notes (tfacp2121s000) session is displayed.
  15. Select the invoice/schedule line and click Actions > Assign Invoice Schedules to Credit Notes. The Assign Invoice Schedules to Credit Notes (tfacp2122s000) session is displayed.
  16. Select the invoice schedule line and click Actions > Confirm Assignment to Schedules.
  17. Select the transaction line in the Assign Invoices/Schedules to Credit Notes (tfacp2121s000) session and click Assign. The Document Numbers (tfcmg2114s000) session is displayed.
  18. Select the series for the invoice document in the Document Series field and click OK.
  19. Verify that the document is generated and the assignment is added to the document.
  20. Select the APA and APC transaction lines on the Transaction Types tab in the Transactions (tfgld1101m000) session and click Finalize.
  21. Review and close the generated journal reports.
  22. Access the Accounts Payable 360 (tfacp2560m000) session, select the business partner and click Invoices by Payment-related Documents in the Payments section. The Invoices/Documents by Payment-related Documents (tfacp6501m000) session is displayed.
  23. Verify that the balance is finalized and the Due Amount is 0.00 for the payment documents.