Credit note generation

To match the invoice with the return purchase order, create a purchase invoice with the APC transaction type and perform the matching process manually.

  1. Click New on the Transaction Types tab in the Transactions (tfgld1101m000) session.
  2. Select APC (with Transaction Category of Purchase Credit Notes and Transaction Subcategory of Credit Notes) in the Transaction Type field and press Tab.
  3. Click Go to Details for the APC transaction type. The Purchase Invoice Entry (tfacp2600m000) session is displayed.
  4. Verify that Invoice Related to Purchase Orders is selected in the Invoice Type field.
  5. Select the return purchase order in the Order field of the Order section and press Tab.
  6. Specify the total amount in the Amount field (including the localized taxes) in the Amounts section and click Actions > Matching > Match Order. The Match Purchase Order Lines (tfacp2541m000) session is displayed.
  7. Select the return purchase order line and click Match Selected Orders. The Invoice Status is updated to Matched and the Amount Unassigned is updated.
  8. Select the appropriate ledger account in the Ledger Account field to post the amount based on localized taxes on the Additional Costs tab to match the remaining unallocated balance.
  9. Verify that the Amount Unassigned is updated to 0.00 and click Approve to approve the invoice. The Invoice Status is updated to Approved and the matching process is complete.
    Note: If the accounts payable (ACP) document is not settled in Financials, the document can be linked to the credit note generated by the return order process.
  10. Click New on the Transaction Types tab in the Transactions (tfgld1101m000) session.
  11. Select APA (with Transaction Category of Purchase Corrections and Transaction Subcategory of Assign Credit Note) in the Transaction Type field and press Tab.
  12. Click Go to Details for the APA transaction type. The Assign Credit Notes to Invoices - Search window is displayed.
  13. Select the business partner in the Business Partner field, the transaction type in the Transaction Type field, the credit note document number in the Document field and click OK. The Assign Credit Notes to Invoice (tfacp2120m000) session is displayed with all the credit notes generated for the business partner.
  14. Select the credit note document and click Actions > Select Credit Note Schedules for Assignment. The Select Credit Note Schedules for Assignment (tfacp2125m000) session is displayed.
  15. Select the credit note schedule and click Actions > Link Credit Note Schedules to Invoices. The Link Credit Note Schedules to Invoices (tfacp2126m000) session is displayed.
  16. Select the invoice of the original document that must be paid and click Actions > Assign Invoice Schedules to Credit Note. The Link Credit Note Schedules to Invoice Schedules (tfacp2127m000) session is displayed.
  17. Specify the amount to be linked in the Linked Amount in Invoice Currency field, select the schedule line and click Assign. The Document Numbers (tfcmg2114s000) session is displayed.
  18. Specify the series for the document in the Document Series field and click OK. The document is generated and the assignment is added.
  19. Select the transaction type lines of the accounting batch on the Transaction Types tab in the Transactions (tfgld1101m000) session and click Finalize.
  20. Review and close the generated journal reports.
  21. Access the Accounts Payable 360 (tfacp2560m000) session, select the business partner and click Invoices by Payment-related Documents in the Payments section. The Invoice/Documents by Payment-related Documents (tfacp6501m000) session is displayed.
  22. Verify that the balance is finalized for the documents and Due Amount is 0.00.
    Note: If a tax variance is generated by the reversed transactions, the related postings are also reversed. However, if the cost must be adjusted based on business definition of each customer, you can perform this using the MAUC Correction by Item (whina1231m000) session.