Setting up the EU Intrastat declaration

Prerequisites

LN can correctly log Intrastat data in companies with a single currency system or a dependent currency system. The countries of the companies, departments, warehouses, and business partners involved must be EU member countries.

To set up LN to collect the data for the EU Intrastat declaration:

1. In the General Company Data (tccom0102s000) session, enter your company's own VAT number in the Tax Number of Own Company field.
2. If the Registration by Tax Country parameter is set to In Preparation or Active in the Global Registration Parameters (tctax2100m000) session, for each tax country of the financial company, specify the tax registration in the Registrations by Financial Company (tctax2122m000) session.
3. In the Implemented Software Components (tccom0100s000) session, select the EU Statistical Reporting check box. If this check box is cleared, you cannot set up the Intrastat declaration data. From the moment when you save this data, LN logs the transaction data that is required to generate the EU Intrastat declaration.
4. In the Countries (tcmcs0510m000) session, supply the country's ISO country code and select the EU Member State check box for each country that is a member of the European Union (EU).
5. If departments or provinces must be listed on the Intrastat declaration, you can define the departments or provinces of each country in the States/Provinces (tcmcs1143m000) session.
6. In the Harmonized System Codes (tcmcs0128m000) session, specify the harmonized system or CN-8 codes of the goods on which you must report. The tax authorities provide you with a list of the CN-8 codes that are relevant in your country.
7. In the Harmonized System Codes (tcmcs0128m000) session, you must also define the supplementary unit for each harmonized system code for which this is required. The Quantity per Reporting Unit field is a conversion factor. For example, if the supplementary unit is liter and you report the quantities in multiples of 10 liters, enter 10 in this field. The tax authorities provide you with a list of the supplementary units that you must use. In most cases, this field must be 1 (one).
8. If specific currency rates must be used to generate the report, define these currency rates as described in Using the external exchange rate type.
9. In the Item Defaults (tcibd0102m000) session or the Items (tcibd0501m000) session of the Item Base Data module, assign the harmonized system codes to the items and specify each item's weight in kilograms for the Intrastat declaration.
10. For each business partner in an EU member country, enter the tax identification number in the Tax Numbers by Business Partner (tctax4100m000) session.
11. In the Extra Intrastat Info Definition (tccom7104m000) session, set up the extra Intrastat information set fields required for your types of business and for each field, specify the field length.
12. In the Extra Intrastat Info (tccom7505m000) session, define the extra Intrastat information sets required for your types of business. For each type of field, you must enter the value and a value description. You can need to set up a number of extra Intrastat information sets for the various goods flows in your type of business.
13. In the Intrastat Mapping Scheme (tccom7120m000) session, translate the LN field values to the corresponding values required for the Intrastat declaration.
    Note: If the Registration by Tax Country parameter is set to In Preparation or Active in the Global Registration Parameters (tctax2100m000) session, you can specify the Intrastat information by country in steps 11 to 13.
14. Repeat steps 8 to 10 for every country that is covered by the logistic company. On sales order lines and purchase order lines, by default LN uses the extra Intrastat information set that you set up for the country of the sales office or the purchase office. On warehouse order lines, by default LN uses the extra Intrastat information set that you set up for the country of the warehouse. If required, you can overwrite the default extra Intrastat information set on the order lines.

15. Do one of the following as required:

    • In the Department (tcmcs0165s000) session, specify the default extra Intrastat information set for sales offices and purchase offices. If you link a warehouse to the sales office or purchase office, the extra Intrastat information set becomes the default extra Intrastat information set for orders created by the office.
    • In the Warehousing Order Types (whinh0110m000) session, link Intrastat information to inventory transaction types. In this case, leave the Extra Intrastat Info field in the Department (tcmcs0165s000) session empty.
16. In the Warehouses (tcmcs0103s000) session, you can select the default extra Intrastat information set for warehouse transfer orders.
17. In the Intrastat Parameters (tccom7100s000) session, select the required logging method for cost items and service items, and enter the number of decimals, the fraction separator used, and the rounding method for the values and the amounts on the Intrastat declaration. As this data can differ between the various EU countries, do one of the following:
    • If the Registration by Tax Country parameter is set to In Preparation or Active in the Global Registration Parameters (tctax2100m000) session, complete this step in the Intrastat Parameters by Country (tccom7107m000) session for each country registered for tax. If you operate in a multifinancial company, repeat this step for each financial company.
    • If the Registration by Tax Country parameter is set to Inactive, and you operate in a multifinancial company structure, you must repeat this step for the financial companies in different countries.