Employees (bpmdm0601m000)

Use this session to maintain employee data. In addition to general data, you can maintain data that is specific to People, Project, and Service.

The tabs allow you to view and maintain employee-related data in these sessions:

  • Activities (tccom6100m000)
  • Notes (tcstl1550m000)
  • Employee Education (bpmdm0160m000)
  • Employee Training (bpmdm0170m000)
  • Employee Exams (bpmdm0180m000)
  • Employee Certificates (bpmdm0190m000)
  • Roles by Employee (tcppl0170m000)
  • Skills by Employee (tcppl0120m000)
  • Employees by Team (tcppl0150m000)

Field Information

General
Employee

The employee's code.

Name

The employee's name.

General
Search Key

The employee's search key.

Default value

The first 16 positions of the Name field.

Language

The language in which you want to print the work instructions for the employee.

LN retrieves the default language from the General Company Data (tccom0102s000) session.

User

The employee's logon code assigned to the employee in the User Data (ttaad2500m000) session.

Cost Component

The cost component assigned to the employee.

Calendar

The calendar that specifies the employee's availability.

Picture

The employee's picture.

  • You can add a picture by a drag-and-drop operation
  • The picture can have these extensions: .jpg, .gif, or .png
Picture
Picture

The employee's picture.

  • You can add a picture by a drag-and-drop operation
  • The picture can have these extensions: .jpg, .gif, or .png
Employment
Department

The employee's department.

This information is used to calculate the Available Labor Resources (FTE) when calculating resources in the Work Centers (tirou0101m000) session.

Manager

The employee responsible or the manager of the department. The specified employee is notified if, in the Print Hours and Expenses (Completeness Check) (bptmm1410m000) session, the Notify Manager check box is selected.

The department manager's name.

Title

Select the salutation for the selected employee

Labor Rate

The employees' labor rate which you can use to specify the sales rate and the cost rate of the employee's labor.

Time Unit

The time unit used for the labor rates.

People Data
Given Name

The employee's first name.

Middle Name

The employee's middle name.

Last Name

The employee's last name.

Employed

If this check box is selected, the specified year/period is between the First Date of Employment and the Last Date of Employment.

Hours Check

The checkbox is automatically selected when LN identifies the entered hours are greater than or equal to the number of hours defined in the Employment field of the Employees - People (bpmdm0101m000) session.

Example If the value specified for the Employment of an employee is 36 hours by week, when the employee reports for 36 regular hours (or more), this checkbox is automatically selected. Else, the checkbox is cleared.

People Data

If this check box is selected, the data you enter here is used by People .

Note: The data on this tab matches the data in the Employees - People (bpmdm0101m000) session.
General
Address Code

The employee's personal address.

Note: You can define and modify address codes and their related data in the Addresses (tccom4530m000) session in Common .
Name

The description or name of the code.

Gender

The employee's gender.

Note: You can use the Not Applicable setting if the employee's gender is unknown or not relevant, for example, in case of backflushing.

Civil Status

The employee's marital status.

Country of Nationality

The employee's nationality.

Date of Birth

The employee's date of birth.

Fiscal Number

fiscal number

Bank Account

The employee's bank account number.

Partner

The name of the employee's partner.

Communication
Office Phone

The employee's telephone number at the business address.

Home Phone

The employee's telephone number at the home address.

Mobile Phone

The employee's mobile phone number.

Fax

The employee's fax number.

E-Mail

The employee's e-mail address.

Note: The e-mail address is used as part of the review processes in Object Data Management.
Messenger Type

The type of messenger the employee uses.

Allowed values

  • AOL
  • MSN
  • Skype
  • Yahoo
  • Not Applicable
Messenger Address

The employee's messenger ID for the selected messenger type.

Employee Details
Employee Type
Internal

A person permanently employed by the organization.

External

A person who is not on the payroll of the organization. Yet, the external employee will be used for planning purposes. Additionally, the external employee's time spent can be entered.

Buy-from Business Partner

In case of an external employee, the buy-from business partner can be registered.

Note: This field is available only if, in the BOD Parameters (tcbod0100m000) session, Reimburse Expenses of External Employees is selected.
Pay-to Business Partner

In case of an employee, the pay-to business partner can be registered.

Note: 
  • This field is available:
    • For the internal employees only if the Reimburse Expenses of Internal Employees checkbox is selected in the BOD Parameters (tcbod0100m000) session.
    • For external employees only if the Reimburse Expenses of External Employees checkbox is selected in the BOD Parameters (tcbod0100m000) session.
  • The Reimburse Expenses of Internal Employees and Reimburse Expenses of External Employees check boxes are enabled only if the Expense Management interface implemented check box is selected in the BOD Parameters (tcbod0100m000) session.
First Date of Employment

first employment date

Note: 
  • LN checks the value in this field when you enter hours in an hours accounting session.
  • You can only enter employee hours if the start date is later than the first date of employment.
Last Date of Employment

last employment date

Note: You can only enter employee hours if the date is before the last date of employment.
Department
Job Title

The employee's job title.

Working Time Schedule

The working time schedule that is used for the employee's hours accounting.

Type of Employment Contract

A description of the contract, for example, "part-time".

Contract End Date

The date at which the contract expires.

Registration Number

The contract number.

Supervisor

The code of the service employee's supervisor.

Note: Avoid looping: an employee cannot be the supervisor of the associated supervisor.
Supervisor

The name of the supervisor.

Trade Group

The trade group linked to the employee.

Trade Group

The description or name of the code.

Text

If this check box is selected, a text is present.

Project Data
Project Data

If this check box is selected, the data you enter here is used by Project .

Details
Hours by Day

The capacity of an employee per day influences the availability of an employee in an external scheduling package.

Options
Used in Schedule

If this check box is selected, the employee can be transferred to an external scheduling package.

Service Data
Service Data

If this check box is selected, the data you enter here is used by Service .

Employee Details
Service Area

The code of the service area that the service employee covers.

Service Car

The service car that the employee uses to carry out field service.

Planning Details
Supervisor

The code of the service employee's supervisor.

Selected from the Employees - Service (tsmdm1140m000) session.

Note: Avoid looping: an employee cannot be the supervisor of his own supervisor.
Name

The foreman's name.

Maximum Overtime per Day

The maximum number of extra hours (that is, outside normal hours) the service employee can work per day.

Note: Normal working hours are specified by the calendar code selected for the employee in the Employees - General (tccom0101m000) session.
Paging Information
Pager / Phone Enabled

If this check box is selected, the pager is enabled.

If this check box is cleared, the pager is inactive.

Assignment

The service engineer's current assignment.

Notes

Enter additional text as required.

Last Transaction Date

The date and time when this information was last modified.