Shipment (whinh4630m000)

Use this session to view and maintain shipments.

To view the loading sequence of a shipment contained in a load, select the shipment, and from the Search by menu, select Loading List. The load that contains the shipment and the loading sequence of the shipments of the load are displayed. To generate loading lists, from the Print menu, select Loading List.

To manually create a shipment, click Add a New Shipment on the toolbar.

Note: 
  • Use the Maps section to view the location of the Address and the Address. You must select only one record at a time.
  • The Shipping Sequence is enabled only if shipping sequence exists for the selected shipment. Use the Shipping Sequence option from the References menu to start the Shipping Sequence (whinh4520m000) session. The session displays the shipments sorted by Shipment, Job Sequence, Shipment Line, and Sales Schedule Line.
  • If the warehousing order for which the shipment is created has one of the following warehousing order type settings, information about the warehousing order is displayed in the Order tab of the details session:

    • Single Order Set per Shipment
    • Single Order per Shipment
    • Single Order per Load
  • An overview of loads, shipping containers, and shipments by warehousing orders is available in the Warehousing Order Loads and Shipments (whinh4545m000) session.
  • This session allows you to access the Process Pro Forma Invoices (whinh4279m000) session using the Process Pro Forma Invoices option from the Action menu.
    • This option is enabled only if the selected (single) shipment is set to status Frozen or Confirmed.
    • If multiple shipments are selected, only the shipments with status Frozen or Confirmed are considered for the processing of the pro forma invoices.
  • This session allows you to access the Process Invoices (whinh4279m100) session using the Process Invoices option from the Action menu.
    • This option is only enabled if the selected (single) shipment is set to status Confirmed.
    • If the multiple shipments are selected, only the shipment with status Confirmed are considered for the processing of the standard (definitive) invoice.

Field Information

Shipment

The shipment.

Load

The load.

Status

The shipment's status.

Allowed values

Open

Shipment documents cannot be printed, shipment cannot be shipped. The quantities can be changed and you can compose loads and shipments. Handling units can be generated.

Partially Frozen

Shipment documents can be printed. Shipments and shipment lines can be changed. Handling units can be generated.

Frozen

The shipment and shipment lines are ready for shipment. Shipment documents can be printed. Shipments and shipment lines cannot be changed. Handling units can be generated.

Confirmed

The shipment and shipment lines have been shipped and are leaving the warehouse. Shipment documents can be printed if the freeze step is not included in the shipment procedures. Financial and inventory transactions are performed for the shipped items. Handling units can be generated. ASNs can be created.

Projected

The initial status if the use of projected shipments is specified. The shipment and shipment lines have been created when the outbound order lines are created.

Note: 

The shipment status Projected is not applicable if the check box Projected Shipments in use is not selected in Inventory Handling Parameters (whinh0100m000) session.

The shipment status Projected is not applicable for manual shipments.

The shipment status is always derived.

Document Compliance Status

The document compliance status resulting from the global trade compliance or letter of credit compliance checks performed for the shipment.

The document compliance status is updated from the shipment lines. If the shipment lines have different statuses, the earliest document-compliance shipment line status is displayed for the shipment.

Parameter settings and settings for individual items, contract deliverables, sales orders, or purchase orders determine whether the document compliance includes letters of credit, global trade compliance, or both.

You can also manually initiate the compliance checks using the Check Document Compliance option on the appropriate menu of the shipment or shipment line sessions.

Note: If global trade compliance or letter of credit checking is activated, the shipment can only be confirmed if the compliance status is Validated. If you confirm a shipment for which some of the shipment lines are not successfully validated, only the successfully validated shipment lines are confirmed and the shipment remains unconfirmed.

Allowed values

To be Validated

The document compliance check is to be performed.

Validating

The document compliance check is successful, but pending approval.

Validation Error

The document compliance check failed, correction and new validation is required.

Validated

The document compliance check is successful, or failed but overruled by an authorized user.

Not Applicable

Document compliance checks are not required.

Shipment Validation

If this check box is selected, shipment validation is mandatory for the shipment.

This check box is read-only. It is selected if shipment validation is specified for the order type of the order from which the shipment is generated.

Complete

If this check box is selected, the shipment is successfully validated.

Overruled

If this check box is selected, the shipment is confirmed by an authorized user despite validation errors.

Date Confirmed

The date the shipment was confirmed.

Shipping Container

The shipping container.

Manual

If this check box is selected, the shipment is manually created. If this check box is cleared, the shipment is generated from an outbound order line. This field is read-only.

Text

If this check box is selected, text related to the shipment is present.

Warehousing Procedure

The shipment procedure that determines how the shipment is processed.

Submitted for Acceptance

If this check box is selected, you can fill the source acceptance fields. For more information, refer to Source acceptance - procedure.

Note: This check box remains selected after source acceptance is completed.
Allow Changes to Shipment

If this check box is selected, adding or removing shipment lines is allowed until the shipment obtains status Confirmed. For shipments with status Projected, updates from the linked outbound-order lines are allowed.

Multiple Warehouse Shipment

If this check box is selected, the current shipment contains shipment lines from different warehouses.

Freeze Mandatory

If this check box is selected, freezing shipments and loads is mandatory. This check box is selected if the Freeze Mandatory check box is selected in the Shipment Lines (whinh4131m000) session for one or more of the linked shipment lines.

Handling Unit Based Confirmation

If this check box is selected, the handling units of the shipment must be confirmed before the shipment can be confirmed. This check box is selected if the Handling Unit Based Confirmation check box is selected in the Shipment Lines (whinh4131m000) session for one or more of the linked shipment lines.

Complete

If this check box is selected, the handling units of the linked shipment lines are confirmed. You can confirm the shipment.

Print Shipping Documents by External Application

If this check box is selected, the shipping documents are printed by an external application prior to shipment confirmation.

Complete

If this check box is selected, the shipping documents are printed by an external application prior to shipment confirmation.

Shipment
Ship-from
Code

The company in which the ship-from data is defined.

Ship-from

The ship-from type.

Ship-from

The ship-from code.

Site

The site from which the goods are shipped.

Address

The address from which the goods are shipped.

Planned Delivery Date

planned delivery date

Note: The planned delivery date in this field can be updated with the planned delivery date of the load to which the current shipment belongs. See Planned delivery date - load.

Ship-to
Code

The company in which the ship-to data is defined.

Ship-to

The ship-to type.

Ship-to Code

The ship-to code.

Address

The address code to which the goods are to be delivered.

Site

The site to which the goods are shipped.

Planned Receipt Date

The planned receipt date of the item.

Tracking
Tracking Number

The parcel tracking number typically provided by express transportation providers. For example, an Airway Bill Number. The tracking number is received from WMS systems through scanning devices or manually inserted.

Carrier Tracking Number

The carrier PRO number.

References
Shipment Reference

Shipment Reference For more information, refer to Shipment building based on shipment reference.

Customer Order

The number of the sold-to business partner's purchase order.

Packaging
Weight
Gross Weight

The total weight of the goods of the shipment.

Total Weight

The unit of measure in which weight is expressed.

Net Weight

The aggregated total weights of the shipment lines of the shipment.

Note: 

This is a display field if the shipment has the Status set to Confirmed or Frozen. If a handling unit is linked to the shipment, the total weight is taken from the handling unit.

LN modifies the value in this field, if:

  • Weights are defined for the shipment lines.
  • One or more shipment lines are added to or removed from the shipment.
  • The weight of one or more shipment lines is changed.

These changes overwrite any manually inserted values.

Packaging
Packaging Item

The code of the packaging item for the shipment.

Quantity of Packaging Items

The number of packaging items for the selected shipment.

Handling Unit

The handling unit to be shipped.

Shipping Documents
Freight
Carrier/ LSP

The carrier that is used to transport the goods.

Route

The route that is used to ship the goods. If you generate an outbound advice, you can select all warehousing orders for a specific route to create a run.

Delivery Terms

The delivery terms.

Point of Title Passage

The point of title passage.

Estimated Freight Costs

The Estimated Freight Costs.

Estimated Freight Costs Currency

The Currency.

Shipment Planned for Load Plan

If this check box is selected, the current shipment is part of a load plan created in Freight

Documents Printed
Bill of Lading

If this check box is selected, LN has printed the bill of lading.

Packing Slip

If this check box is selected, LN has printed the packing slip.

Packing Slip Date

The packing slip date.

The date is printed on the packing slip, when the packing slip is printed for a frozen shipment and also when the shipment is reopened. The current date is printed on the packing slip when the packing slip is printed again after freezng or confirming the shipment.

Packing List

If this check box is selected, LN has printed the packing list.

Delivery Note

If this check box is selected, LN has printed the delivery note.

Delivery Note Print Date

The date when the delivery note is printed.

Shipping Manifest

If this check box is selected, the shipping manifest is printed for the current shipment.

Invoicing
Office

The office responsible for the transportation invoice. The value in this field is taken from the originating order.

Tax Country

The tax country of the invoice-from business partner.

The value in this field is taken from the originating order, except for shipments related to transfer orders.

If the shipment is related to a transfer order, the tax country is retrieved from the internal invoice of the intercompany trade order of the transfer order. If there is no intercompany trade order, or the intercompany trade order has no invoice, the tax country is retrieved from the ship-from address of the shipment.

LN uses the tax country to retrieve the registration ID that is printed on these reports:

Own Identification Number

The tax number of the office responsible for the invoice. The value in this field is taken from the tax and registration data of the originating order of the shipment.

Tax and registration data for orders is present in the Tax and Registration Data (tctax2150m000) session.

Note: 

This field is applicable if, in the Global Registration Parameters (tctax2100m000) session, these settings are specified:

  • The Extended Registration Management field is set to Active.
  • The Optional Jurisdiction at State / Province Level check box is selected.
Business Partner Identification Number

The tax number of the sold-to business partner. The value in this field is taken from the tax and registration data of the originating order of the shipment.

Tax and registration data for orders is present in the Tax and Registration Data (tctax2150m000) session.

Note: 

This field is applicable if, in the Global Registration Parameters (tctax2100m000) session, these settings are specified:

  • The Extended Registration Management field is set to Active.
  • The Optional Jurisdiction at State / Province Level check box is selected.
Invoice-to Business Partner

invoice-to business partner

Invoice Company

The LN company to which the invoice is sent. For more information, refer to Additional costs in Warehousing. LN retrieves the invoice company when an invoice is composed in Invoicing package.

Note: The field is always empty when LN selects the Multiple Invoices check box.

Invoice Number

The identification number of the invoice.

Invoice Date

The date on which the invoice is created.

Sold-to Business Partner

The code of the sold-to business partner.

BP Tax Country

The code of the sold-to business partner.

Pro Forma Invoice Processed

If this check box is selected, the pro forma invoice is processed for the shipment and stored in the Invoicing with an invoice number. This is a display field.

Note: 
  • This field is not applicable if the Invoicing is not implemented.
Multiple Invoices

LN selects the check box when the invoice is composed in the Invoicing package, the invoice number is filled on the shipment, and the new invoice number is different from the filled invoice number on the shipment.

Order
Order
Order

The origin of the warehousing order of the current shipment.

Order

The warehousing order of the current shipment.

Item

The subkit item of the warehousing order set for which the current shipment is created.

Ship-from Code

The company from where the goods are shipped.

The ship-from company is the logistic company to which the warehouse in the Ship-from Code field belongs.

Important!

Only take into account this field if the warehousing order concerns a multicompany warehouse transfer.

Ship-from Code

The ship-from type of the warehousing order for which the current shipment is created.

Ship-from Code

The ship-from code of the warehousing order for which the current shipment is created.

Planned Delivery Date

planned delivery date

Ship-from Address

The ship-from address of the warehousing order of the current shipment. This is the address of the entity indicated in the Ship-from Code field.

Ship-from Address

The ship-from address of the warehousing order of the current shipment. This is the address of the entity indicated in the Ship-from Code field.

Ship-from Site

The site of the warehousing order of the current shipment. This is the address of the entity indicated in the Ship-from Code field.

Ship-to Code

The company to which the goods are shipped.

The ship-to company is the logistic company to which the warehouse in the Ship-to Code field belongs.

Important!

Only take into account this field if the warehousing order concerns a mutlicompany warehouse transfer. A warehousing order is a multicompany warehouse transfer if:

  • The inventory-transaction type is Transfer.
  • The ship-from type and the ship-to type is Warehouse.
  • The warehouses specified in the Ship-from Code and Ship-to Code fields belong to different logistic companies.
Ship-to Code

The ship-to type.

Ship-to Code

The ship-to code.

Planned Receipt Date

planned receipt date

Ship-to Address

The address to which the goods must be shipped.

Note: When you generate outbound advice, you can select all the warehousing orders for the same ship-to address to create a run.
Ship-to Site

The site of the warehousing order of the current shipment. This is the address of the entity indicated in the Ship-to Code field.

Mission
Single Picking Mission per Shipment
Run

The run number.

Description

The description or name of the code.

Picking Mission

The picking mission.

Acceptance
Source Acceptance
Source Acceptance

If this check box is selected, the goods must be accepted by a customer representative at the contractor/ supplier location. This activity is part of the shipping process.

Note: This check box is selected when the Source Acceptance check box in the Shipment Lines (whinh4131m000) session is selected for one of the shipment lines.
Accepted by

The code of the customer representative who accepts the goods at the supplier/ contractor location.

Note: This field is enabled only if the Source Acceptance check box is selected.
Description

The description or name of the code.

Inventory Accepted

If this check box is selected, the user has accepted the goods. For more information, refer to Shipment acceptance DD 250.

Date

The date on which the goods are accepted by the customer representative at the supplier/ contractor location.

Note: 

This field is enabled only if the Inventory Accepted check box is selected.

The value in this field is defaulted when the shipment Status is not set to Frozen.

This field is populated with the current date, when the Inventory Accepted check box is selected.

Destination Acceptance
Destination Acceptance

If this check box is selected, the goods must be accepted at the customer location as part of the receiving process.

Note: This check box is selected when the Destination Acceptance Required check box in the Shipment Lines (whinh4131m000) session is selected for one of the shipment lines.
Accepted by

The code of the representative who accepts the goods at the customer location.

Note: This field is enabled only if the Destination Acceptance check box is selected.
Description

The description or name of the code.

Accepted

If this check box is selected, the goods are accepted at the customer location as part of the receiving process.

Note: The value in this field can always be modified if the Destination Acceptance is selected and the shipment has the Status set to Confirmed.
Date

The date on which the goods are accepted at the customer location.

Note: 

This field is enabled only if the Inventory Accepted check box is selected.

This field is populated with the current date, when the Inventory Accepted check box is selected.

Single Delivery Point per Shipment

If this check box is selected, LN groups the outbound advices that have the same delivery point, as shipment lines, in one shipment. A shipment might not contain deliveries to multiple Delivery Point, unless other shipment building criteria require this. For more information, refer to Shipment building based on delivery points.

Note: If this check box is selected, the Unique Shipment Reference per Shipment check box is disabled.
Note: This field is disabled when the Single Line per Shipment check box is selected.
Delivery Point

The detail location within a delivery Ship-to Address where the shipments must be delivered by the carrier. This can, for example, represent a specific production line or warehouse dock on a customer’s premises. The use of delivery points in the supplier’s system influences the shipment building process. Shipments are generated by delivery point. For more information, refer to Shipment building based on delivery points.

Note: 
  • You cannot change the delivery point if an advice is already created,

  • For warehousing orders that are not created manually, LN retrieves the delivery point from the originating order.

Motive of Transport

motive of transport The value in this field is taken from the originating warehousing order of the current shipment. If you manually create a shipment, you can select a motive of transport.

Delivery Code

delivery code The value in this field is taken from the originating warehousing order of the current shipment. If you manually create a shipment, you can select a delivery code.

Preliminary Delivery Note

The preliminary identification number of the delivery note that refers to the current shipment. If you manually create a shipment, you can select a delivery note number in this field.

Freight Value

The total value of the shipped goods, expressed in the currency of the Currency field.

Charge Amount

The amount of the charge, expressed in the currency of the Currency field.

Currency

The currency in which the total value of the goods is expressed.

Kind of Charge

kind of charge. These codes are used in external communication between business partners.

Note: If this field is set to Consolidated, one or more shipment or shipment line charges are present in the Shipment Charges (whinh4122m000) session for the current shipment.

Order for Kit

If this check box is selected, the warehousing order of the shipment is a kit order.

Ship-to Address

The address to which the goods must be shipped.

Note: When you generate outbound advice, you can select all the warehousing orders for the same ship-to address to create a run.