Holdback (tppin4140m000)

Use this session to view, maintain and release holdback amounts for invoicing. Holdback, or retention is a condition, which states that a portion of the invoice is held back until the work is complete.

Note: You can apply holdback to all the invoicing methods except advance payment requests and fees & penalties.

Field Information

General
Contract

The code that uniquely identifies the contract for which holdback is defined.

Description

The description or name of the code.

Contract Status

The Contract Status.

Contract Line

The contract line number for the holdback.

Contract Line Status

The Contract Status.

Project

The code that identifies the project linked to the holdback.

Description

The description or name of the code.

Project Status

The current status of the project.

Sold-to Business Partner

The sold-to business partner for the contract line.

Description

The description or name of the code.

Sequence

The code that identifies the holdback record.

General
Installment

The code that identifies the installment linked to the holdback.

Element

The code that identifies the element.

Description

The description or name of the code.

Work Authorization Status

The work authorization status of the element.

Activity

The code that identifies the activity.

Description

The description or name of the code.

Status

The work authorization status of the activity.

Extension

The code that identifies the extension.

Description

The description or name of the code.

Revenue Code

The code that identifies the revenue.

Description

The description or name of the code.

Description

The description or name of the code.

Amounts
Holdback Percentage

Indicates the holdback percentage that was used to create the holdback line. The holdback percentage is defined on the contract line. However, you can modify this value on the installment linked to the contract line.

Holdback Amount

The holdback amount.

Currency

The transaction currency.

Amount in Home Currency

The amount in the home currency.

Currency

The home currency.

Currency Rate/Rate Factor

The currency exchange rate to convert the transaction currency to the displayed home currency.

Rate Factor

The rate factor that belongs to the displayed currency rate.

Amount to be Invoiced

The holdback amount to be invoiced.

Amount To be Invoiced in Home Currency

The amount to be invoiced in home currency.

Remaining Holdback

The remaining holdback amount. Infor LN calculates this value based on the value specified in the Holdback Amount and the Amount to be Invoiced field.

Note: This is a display field.
Rate Defined

The rate defined by the rate determiner and the business partner exchange-rate type.

Invoicing
Triggering Activity

The milestone or activity that triggers the Planned Invoice Date of the holdback linked to the contract line.

Status

Indicates the status of the triggering activity associated with the holdback.

Planned Invoice Date

The planned date and time when the invoice must be generated for the holdback associated with the contract line.

Note: 

You can modify this value using the Update Planned Invoice Dates (tppin4252m000) session.

By default, Infor LN enters the finish date of the element or activity based on the Control by field in the Projects (tppdm6100m000) session.

Invoice Document

LN enters the code of the financial company to invoice. Usually this is the company linked to the project.

Invoice Document Transaction Type

LN enters the procedure type for the transaction. Invoicing identifies an invoice by this field.

Invoice Document

LN enters a sequence number for the invoice.

Note: 
  • The Invoicing module identifies an invoice by this field.
  • Infor LN updates this value with the number of the new invoice that is created when you cancel and regenerate the invoice, in Invoicing . When you cancel the invoice, you can only modify the invoice data such as reference, address, and tax number, if required.
  • You can also modify the Invoice Amount when you create a credit note for a specific invoice line..
  • Infor LN updates this value with the number of the new invoice that is created when you cancel and regenerate the invoice, in Invoicing.
  • When you cancel the invoice, you can modify the invoice data such as reference, address, and tax number. However, you can also modify the Billable Amount if you create a credit note for a specific invoice line. Only the authorized users (in Invoicing) can modify the amount.
  • The invoice must not be linked to an installment.
  • The status of the project must not be Closed.
Approved for Invoicing

If this check box is selected, the holdback line has been approved and you can transfer the record to the Invoicing module using the Transfer Transactions to Invoicing (tppin4200m000) session.

Transferred to Invoicing

If this check box is selected, the transaction is transferred to the Invoicing module.

Canceled

Indicates if the holdback is canceled.

Tax Classification

The tax classification applicable for the holdback associated with the contract.

Exempt

If this check box is selected, the tax code represents tax exemption.

Tax Country

The tax country of the holdback defined for the contract.

Tax State/Province

The state/province of the tax country for which the tax and registration data is displayed.

Tax Code

The tax code defined for the holdback.

Own Tax Number

The tax number of the company.

Note: 
  • This is a display field.
  • Infor LN populates this value based on the:
    • The Financial company that is linked to the Sales Office of the contract line.
    • The Tax country linked to the contract line.
    • The Reference date from which the tax is applicable. Usually, the invoice date is considered as the reference date.
Exemption Certificate

The tax exemption certificate number if tax is exempted on the holdback.

Note: 

You can enter the tax exemption certificate number if the Exempt checkbox is selected.

You can view this field if in the Tax Parameters (tctax0100m000) session:

  • the Tax Exempt Level field is set to Extended and
  • at least one of the search sequence levels is set to Exemptions by Country or Exemptions by Country Set.

Exemption Reason

The code that identifies the reason if tax is exempted on the holdback.

Note: 

You can enter the tax exemption reason if the Exempt checkbox is selected.

You can view this field if in the Tax Parameters (tctax0100m000) session:

  • the Tax Exempt Level field is set to Extended and
  • at least one of the search sequence levels is set to Exemptions by Country or Exemptions by Country Set.

Tax and Registration Data Complete

Indicates whether the tax and registration data generation process is completed for the advance payment.

BP Tax Country

The tax country of the sold-to business partner for whom the holdback is defined.

Tax State/Province

The code of the state/province to which the sold-to business partner is linked.

BP Tax Number

The tax number allotted by the government to the sold-to business partner.

Text

If this check box is selected, a text is present.

Use Text on Invoice

If this check box is selected, you can print the text of the holdback on the invoice.

Cost-Plus
Material

You use this field if you apply the following.

  • Holdback
  • Cost plus (or extension, cost plus) invoicing
  • Item line invoicing
Labor

You use this field if you apply the following:

  • Holdback
  • Cost plus (or extension, cost plus) invoicing
  • Labor line invoicing
Equipment

You use this field if you apply the following:

  • Holdback
  • Cost plus (or extension, cost plus) invoicing
  • Equipment line invoicing
Subcontracting

You use this field if you apply the following:

  • Holdback
  • Cost plus (or extension, cost plus) invoicing
  • Subcontracting line invoicing
Sundry Cost

You use this field if you apply the following:

  • Holdback
  • Cost plus (or extension, cost plus) invoicing
  • Indirect cost line invoicing
Overhead

You use this field if you apply the following:

  • Holdback
  • Cost plus (or extension, cost plus) invoicing
  • Overhead cost line invoicing
Employee

The code that identifies the employee.

Description

The description or name of the code.

General Sequence Number

LN uses this number if you select holdback for the cost plus invoicing.