Creating direct debit mandates

Use the Direct Debit Mandate (tfcmg0127m000) session to create valid direct debit mandates that must be linked to direct debit advice. The direct debit mandate information is required in the SEPA direct debit file. By default, the mandate-related tags are activated in the XML Payment/Receipt layout.

In this session, you can activate a mandate only if the following fields have been entered:

  • Payment Company
  • Pay-by Business Partner
  • Business Partner Bank

After you have activated the direct debit mandate, it can be used in the direct debit advice.

Mandate fields

Field Description
Direct Debit Mandate The mandate’s sequence number. By default, the last mandate number is incremented when you add a new mandate.
Mandate Version A sequence indicating the version of the direct debit mandate. This number is used when a mandate is amended.
Mandate Status See below.

Mandate Status

Status Description
Not Active The mandate can be changed, but cannot be used in the direct debit advice.
Active The mandate cannot be changed except for the First Collection Date and the Final Collection Date fields. The mandate can be used in the direct debit advice.
Canceled The mandate can no longer be used.
Expired The mandate can no longer be used.
Amended The mandate has been changed and a new mandate with a reference to this one has been activated. The amendment date and amendment reason can be changed. When the amendment data is referenced in a direct debit file, the mandate can no longer be changed.

Creditor Details

Field Description
Payment Company The company that initiates the direct debit. Used in the mandate selection process in the direct debit advice.
Creditor Identifier The creditor identifier of the company that performs the direct debit.

The default value is retrieved from the Creditor Identifier field in the General Company Data (tccom0102s000) session, and can be overwritten if required.
Invoice Company The invoice company from which the direct debit process is initiated. For information purposes only.

Debtor Details

Field Description
Pay-by Business Partner The customer whose bank account will be debited. Used in the mandate selection process of the direct debit advice.
Business Partner Bank The bank account of the customer that will be debited.
Invoice-to Business Partner The invoice customer. For information purposes only.

Mandate Details

Field Description
External Reference The mandate reference or identifier if they are generated by an external system.
Date of Signature The date of the signature of the mandate.
Recurring Collection If this check box is selected, the collection is recurring. Otherwise, the collection is a one-off. This information is used to determine the sequence type.
Pay-by Business Partner Bank Reference For an electronic mandate, the validation reference of the customer bank. Used in the electronic signature tag in the direct debit mandate.
Sequence Type

One of the following:

  • First
  • Recurring
  • One-off

For more information, refer to Sequence Type below.
First Collection Date The date from which collections can be carried out.
  • The planned debit date of the direct debit advice cannot be before the first collection date.
  • If you leave this field empty, no check is performed on the first collection date.
Final Collection Date The date until which collections can be carried out.
  • The planned debit date of the direct debit advice cannot be after the final collection date.
  • If you leave this field empty, no check is performed on the final collection date.
Cancellation Date The date of cancellation, if applicable. For information purposes only.
Date of Last Bank File When a direct debit file is created which references a mandate, the date of the last bank file of the mandate will be updated. This field and the Recurring Collection field are used to determine the sequence type.
Text for Electronic Signature If this check box is selected, additional text information exists for the mandate. For example, to include the electronic signature.

Sequence Type

The value of this field is determined by the value of the Recurring Collection and Date of Last Bank File fields, as shown in the following table:

Recurring Collection Date of Last Bank File Sequence Type Code
Selected Empty First FRST
Selected Specified Recurring RCUR
Cleared N/A One-off OOFF
Note: 
  • For a mandate with status Active, to reset the sequence type from Recurring to First, from the appropriate menu, select Reset Sequence Type to First.
  • If a mandate is used for the first time, and the status of a direct debit batch is reset or the anticipated receipt is rejected during bank reconciliation, the sequence type of the mandate is automatically reset to First.

Amendment Details

Field Description
Original Mandate and Mandate Version

  • A reference to the original mandate after an amendment. Used to enable publication of the original mandate information in the direct debit file.

  • The original mandate version referenced here must be an active version.

  • When the amended mandate is activated, the original mandate’s status changes to Amended.
Amendment Date The date of the amendment.
Amendment Published If this check box is selected, a direct debit file was created for the first time using an amended mandate. Therefore, you can no longer change this mandate.
Amendment Reason The reason for the amendment.

Print Direct Debit Mandate (tfcmg0427m000)

To print direct debit mandates, specify a range of mandates, versions, and statuses.