Monthly billing invoices

This functionality is specific for Japan.

In some countries, for example, in Japan, common practice is for organizations to send regular customers a monthly billing invoice rather than individual sales invoices for every delivery. You can define the dates and the frequency for the generation of the monthly billing invoice in a closing method.

After customer approval of the received goods or services, the customer generates self-billed invoices. To select the invoices for payment the customer can use the monthly billing invoice for reference.

Note: Both on the monthly billing invoice and in the self-billing procedure, shipments cannot be combined on the invoices. LN creates a payment schedule line for the approved quantity of every shipment. For details, refer to Receipts against shipments – overview.

The selected invoices are paid according to the payment agreements made with the supplier. For example, the invoice amount can be partly paid through a bank transaction and partly through a trade note. In addition to the payment agreement, who is liable for the bank charges must also be agreed upon.

The supplier registers the received payments as advance receipts and assigns the amounts manually to the invoices, based on the shipment details.

If a company is a supplier as well as a customer to any other company, the purchase invoices can be offset against the sales invoices to determine the open balance amounts.

Note: In addition to invoices for sales orders, you can also generate monthly billing invoices for projects, service orders, and service contracts.

Monthly billing invoices for customersTo generate monthly billing invoices for your customers, you can set up the following functionality:

  • Monthly billing invoice, as described in To set up monthly billing invoices
  • Customer approval, as described in Customer approval

Monthly billing invoices from suppliersIf you receive monthly billing invoices from your suppliers, you can set up the following functionality:

  • Self-billing, as described in Self billing.
  • Payment agreements, as described in Using payment agreements.
  • Bank charges, as described in Bank charges.