Payment Authorizations (tfcmg1100m000)

Use this session to authorize users to process payments and direct debits.

You can authorize users to approve payment batches and direct debit batches.

You can set up the maximum amount, or full authorization, for:

  • Non-invoice related payments, for example, standing orders
  • Bank costs
  • Payment differences

You can specify the maximum payment amount and free payments amount for each combination of user and business partner. The maximum amounts for bank costs and payment differences apply to individual invoices.

For each user, you can specify the maximum amounts for which they are authorized, or you can select the Full Authorization for Payment Differences check boxes.

Field Information

Authorization Data
User

The user who is authorized to approve the payment.

Authorization Data
Maximum Amount by Pay-to BP

The maximum payment amount to a pay-to business partner that the user can approve.

Currency

The local currency of the financial company.

Full Authorization for Free Payments

If this check box is selected, the user has full authorization for free payments.

Free payments include the following types of payment:

  • advance payments
  • unallocated payments
  • stand-alone payments
  • standing orders
  • cash transactions

If this check box is cleared, you can specify the maximum amount for free payments.

Maximum Amount for Free Payments

The maximum amount for which the user can create free payments.

Full Authorization for Bank Costs

If this check box is selected, the user has full authorization to create bank cost transactions.

If this check box is cleared, you can specify the maximum amount for bank costs.

Maximum Amount for Bank Costs

The maximum amount, per invoice, for which the user can create bank cost transactions.

Full Authorization for Payment Differences

If this check box is selected, the user has full authorization to create payment difference transactions.

If this check box is cleared, you can specify the maximum amount for payment differences.

Max. Positive Amnt for Pay Diff

The maximum positive amount, per invoice, for which the user can create payment difference transactions.

Max. Negative Amnt for Pay Diff

The maximum negative amount, per invoice, for which the user can create payment difference transactions.

Payer ID

A code that identifies the user who creates and is responsible for the payment files.

The payer ID is specified in the contract that you have with the bank. The payer ID is a requirement for Nordic bank files.

As a number of employees can perform actions on one bank account, the payment file must include the operator ID of the person who created the payment file. Usually, the company’s CEO has an operator ID which is used for all the company's accounts irrespective of who uses the account.

Payments
Kind of User for Payments

Select Normal User or Super User as required.

Allowed values

Super User

A user whose approval authorization is set to Approve/Process/Reset All Transactions, and for whom no amount restrictions apply.

Normal User

A user whose approval authorization can be one of the following:

  • Match Only
  • Approve/Process/Reset Own Transactions
  • Approve/Process/Reset All Transactions
Payment Batch Approval

The user's authorization level.

Select the appropriate level:

  • Not Authorized
  • Authorized for Own Batches
  • Authorized for Batches of Others
  • Authorized for All Batches
Note: This field is only available if Payment Batch Approval is selected in the CMG Parameters (tfcmg0100s000) session.
Payment Batch Approval Amount

The maximum amount the user is authorized to approve.

Note: This field is only available if Payment Batch Approval is selected in the CMG Parameters (tfcmg0100s000) session.
Direct Debits
Kind of User for Direct Debits

Select Normal User or Super User as required.

Allowed values

Super User

A user whose approval authorization is set to Approve/Process/Reset All Transactions, and for whom no amount restrictions apply.

Normal User

A user whose approval authorization can be one of the following:

  • Match Only
  • Approve/Process/Reset Own Transactions
  • Approve/Process/Reset All Transactions
Direct Debit Batch Approval

The user's authorization level.

Select the appropriate level:

  • Not Authorized
  • Authorized for Own Batches
  • Authorized for Batches of Others
  • Authorized for All Batches
Note: This field is only available if Direct Debit Batch Approval is selected in the CMG Parameters (tfcmg0100s000) session.
Direct Debit Batch Approval Amount

The maximum amount the user is authorized to approve.

Note: This field is only available if Direct Debit Batch Approval is selected in the CMG Parameters (tfcmg0100s000) session.
Payment Difference Tolerances
Percentage of Invoice lower than expected

The maximum allowed negative payment difference, expressed as a percentage of the invoice amount.

Enter the maximum negative payment difference percentage that is tolerated by LN. This percentage must always be considered together with the amount entered in the Invoice Amount Lower than Expected field. If the amounts do not meet the criteria, LN will not give a default value for the maximum negative payment difference.

Percentage of Invoice higher than expected

The maximum allowed positive payment difference, expressed as a percentage of the invoice amount.

Enter the maximum positive payment difference percentage that is tolerated by LN. This percentage must always be considered together with the amount entered in the Invoice Amount Higher than Expected field. If the amounts do not meet the criteria, LN will not give a default value for the maximum positive payment difference.

Invoice Amount Lower than Expected

The maximum allowed negative payment difference amount.

Enter the maximum negative payment difference that is tolerated by LN. This amount must always be considered together with the percentage defined in the Percentage of Invoice lower than expected field. If the amounts do not meet the criteria, LN will not give a default value for the maximum negative payment difference.

Invoice Amount Higher than Expected

The maximum allowed positive payment difference amount.

Enter the maximum positive payment difference that is tolerated by LN. This amount must always be considered together with the percentage defined in the Percentage of Invoice higher than expected field. If the amounts do not meet the criteria, LN will not give a default value for the maximum positive payment difference.