Budget Transactions (tfbgc4500m000)
Use this session to view the transactions displayed after the budget check process. The transactions can be viewed for a budget or budget year and budget account.
You can either view all the transactions or the open transactions.
Field Information
- Budget Year
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The year for which the budget is valid. The year corresponds to the fiscal year defined in the General Ledger module.
- Budget
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The budget code.
- Budget Level
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The budget level. For a budget structure, you can define up to nine summary levels.
- Level 1 of a roll up structure always determines how the accounts on your ledger chart of accounts (ledger detail accounts) roll up to the first summary level of budget accounts.
- Levels 2 through 9 always determine additional summary levels within your budgetary roll up structure. Allotment, commitment, encumbrance, expense, payment, and available balances on levels 2 through 9 are always the sum of the balances of the level immediately below them ( Example, the balance at Level 2 always equals the sum of the balances of the budget accounts at Level 1).
- Account
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The budget account code.
- Dimension 1
- Budget Account Description
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The description of the budget account.
- Budget Account Description
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The second description of the budget account.
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- Transaction Date
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The transaction date of the budget transaction.
- Transaction Type
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The transaction type of the budget transaction. Example Adjustment, Commitment, Encumbrance, Expense and so on.
- Amount
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The amount incurred on the transaction.
- Currency
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The currency in which the transaction amount is expressed.
- Reason Code
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The reason code specified for the budget adjustment. This is a user defined reason code.
- Description
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The description or name of the code.
- Transaction Status
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The status of the transaction.
This field can have the following values
- New: transaction is created but not processed. An exception occurred on another transaction for the same document line
- Exception: an exception occurred during the budget check transaction and an exception record is present in the Budget Exceptions.
- Overridden: The exception is overridden by the budget manager. When the document line is checked again it may be processed even if insufficient budget is available.
- Processed: the transaction is processed and the balances are updated.
- Rejected: the exception is rejected by the budget manager. When the document line is checked again it may not be processed.
- Superseded: a new transaction is created for the same document line, this transaction is no longer relevant for budget checking.
- Not Applicable
- No Check
- Exception
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If this check box is selected, the transaction is blocked by an exception.
- Transaction Sequence
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sequence number
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- Company
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The company code of the original document.
- Company's name
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The company name of the original document.
- Document Type
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The origin of the document.
Example, Purchase Order, Journal Voucher or Budget Adjustment.
- Document
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The document number of the document.
- Document Line
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The document line number.
- Document Reference
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The document reference, if any.
- Document Subtype
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The sub type of the original document.
This field can have the following values
- Additional Cost
- Correction
- Cost
- Order Line
- Receipt Line
- Not Applicable
- Document Changes
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The reason for the document change. Example Budget Account, Buyer, Currency, Unit Price and so on.
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- Company
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The company code of the related document.
- Company name
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The name of the company.
- Document Type
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The origin of the related document.
Example, Purchase Order, Journal Voucher or Budget Adjustment.
- Document
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The document number of the related document.
- Document Line
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The document line number.
- Document Reference
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The document reference, if any.
- Document Subtype
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The sub type of the related document.
This field can have the following values
- Additional Cost
- Correction
- Cost
- Order Line
- Receipt Line
- Not Applicable
-
- Buyer
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The buyer ID of the user with whom the transaction is made.
- Entity Type
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The Entity type of transaction's origin.
- Entity
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The code of the entity.
- Business Partner
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business partner with whom the transaction is made.
- Item
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The item code.
- User
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The code of the user who created the document.
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- Document Line Amount in Budget Currency
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The transaction line amount.
- Debit/Credit
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The indicator whether the amount is a debit amount or the credit amount.
- Amount in Budget Currency
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The transaction amount expressed in the budget currency.
- Budget Currency
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The currency in which the amount is expressed.
- Remaining Amount in Budget Currency
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The remaining amount of the transaction expressed in the budget currency. Example remaining amount not received on the documents from which the transaction is originated, such as purchase order.
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- Total Tax Amount
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The total tax amount levied on the transaction.
- Non-Reclaimable Tax Amount
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The tax amount which cannot be claimed or reimbursed.
- Rate Type
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The exchange-rate type used to translate the transaction currency into the budget currency.
- Rate Date
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The date used to select the currency rate.
- Rate
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The currency rate used for the conversion from transaction currency to budget currency.
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- Quantity
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The quantity of the items expressed in the inventory unit.
- Line Quantity in Inventory Unit
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The quantity of the items expressed in the inventory unit.
- Remaining Quantity
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The quantity remaining from the previous transaction of the document line. The remaining quantity of the items expressed in the inventory unit. Example a purchase order line is created for 10 ea and a partial receipt is done for 6 ea. The remaining quantity for the document line is 4 ea.
- Unit Price
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The unit price for the item expressed in inventory unit.
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- Effective Date
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The date when the budget must be checked or the date the budget must be amended or transferred.
- Balance Type
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The type budget adjustment made on the budget balance.
This field can have the following values
- Allotment
- Budget
- Commitment
- Encumbrance
- Expense
- Not Applicable
- Receipt Expense
- Balance Amount before Transaction
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The balance amount of the budget before the transaction. The balance for each balance type is recorded before and after each transaction.
- Balance Amount after Transaction
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The balance amount of the budget after the transaction. The balance for each balance type is recorded before and after each transaction.
- Budget Period
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The applicable budget period of the transaction.
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- Distribution Account
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The distribution account code. The budget account distribution used for the transaction.
- Distribution Dimension 1
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The dimensions of distribution accounts.
- Distribution Sequence
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The sequence number of the distribution.