Write Off Payment Differences (tfacr2240m000)

Use this session to write off payment differences.

If an invoice is not fully paid, and the remaining amount is too negligible to keep the invoice amount open, you can write off the payment difference in this session. This is performed when the payment difference is less than, or equal to the maximum. The maximum is determined by the values displayed in the Maximum Amount to be Written Off and the Maximum Percentage to be Written Off fields. These user-specific values are defined in the User Tolerances for Write-Offs (tfacr0118m000) session.

If a payment difference meets both conditions, this entry is made in the General Ledger:


Payment Differences
To Accounts Receivable

Example

The invoice amount is 1000.00. You defined this data:

Maximum amount to be written off: 10.00
Maximum percentage to be written off: 5%

The payment difference (open invoice) amount is 20.00. This amount is less than the maximum percentage, but not less than the maximum amount. Consequently, LN will not write off the difference.

Example

The gross invoice amount is 600.00. The tax is 20% of this amount. Only 588.00 of the total invoice amount is paid. The remaining amount is booked as follows:


Payment Differences	12.00
To Accounts Receivable	12.00

If the Adjust Tax for Deductions check box in the CMG Parameters (tfcmg0100s000) session is selected, the tax included in the remaining amount is also booked.


Payment Differences	10.00
Tax	2.00
To Accounts Receivable	12.00

Performance aspects

The settings in this session could affect system performance and database growth. For more information, refer to Write off payment differences.

Field Information

Post Payment Differences

If this check box is selected, the payment differences are posted to the General Ledger .

Select Specific Invoices

To select individual documents, select this check box and then click Specific Invoices.

If you want to write off payment differences for a number of documents that are not in sequence, you can click Specific Invoices to start the Specific Invoices for Write-Offs (tfacr2520m001) session.

Selection Range

Invoice-to Business Partner: invoice-to business partner
Transaction Type: Transaction Type
Document: The document number, part of the invoice identification.
Invoice Period: The fiscal year to which the financial transactions are linked.
Period Separator: The separator between the year and the period.
Invoice Period: The fiscal year to which the financial transactions are linked

Tolerance Limits

User

The logon code and name of the user as defined in the User Data (ttaad2500m000) session.

User

The name of the user who enters transactions.

Maximum Amount to be Written Off

The maximum amount for each invoice to be written off as payment difference. If the open amount of an invoice is smaller than this amount, LN writes it off as payment difference.

Note: The open invoice amount must also meet the condition displayed in the Maximum Percentage to be Written Off field. Otherwise, LN will not write off anything.

Example

The invoice amount is 1000.00. You defined this data:

Maximum amount to be written off: 10.00
Maximum percentage to be written off: 5%

The payment difference amount is 20.00. This amount is less than the maximum percentage, but not less than the maximum amount. Consequently, LN will not write off the difference.

If a payment difference meets both conditions, this entry is made:


Payment Differences
To Accounts Receivable

Maximum Percentage to be Written Off

The maximum percentage over the total invoice amount which exceeds the open balance to be written off as payment difference.

Note: The open invoice amount must also meet the condition displayed in the Maximum Percentage to be Written Off field. Otherwise, LN will not write off the amount as payment difference.

Dates and Periods

Document Date: The date when the transaction which results from writing off payment differences is created.
Fiscal Period: The year of the financial period in which the payment difference transaction are posted.
Fiscal Period: The financial period in which the payment difference transactions are posted.
Reporting Period: The reporting year in which the payment difference transactions must be posted.
Reporting Period: The reporting period in which the payment difference transactions are posted.
Tax Period: The year of the tax period in which the payment difference transactions are posted.
Tax Period: The tax period in which the payment difference transactions are posted.
Document: LN posts the payment differences selected during this run in the transaction type displayed. This transaction type is defined in the Transaction Type for Payment Differences field of the ACR Parameters (tfacr0100s000) session.
Document: Enter the document number under which the writing off of the payment differences (and possibly the tax amounts over these differences) is registered. The same document number is used for all transactions in the same run.
Batch: A batch is compiled from a group of transactions, all of which occur in the same period.
Print Details: If this check box is selected, a report is printed with detailed data of the payment differences that are written off.
Print Unselected Invoices: If this check box is selected, LN prints a report that shows the reason why an invoice was not selected.