Generate Intercompany Trade Purchase Invoices (tfacp2295m000)

Use this session to generate invoices for the selected range of purchase invoices.

The payment terms are present on Intercompany Trade Order Lines. If the payment terms are same on all the order lines for which an internal purchase invoice is created, the payment terms are printed on the internal purchase invoice.

If the payment terms are not the same for all orders, by default LN uses the payment terms specified for the invoice-from business partner in the Invoice-from Business Partner (tccom4122s000) session.

If the order number is the same for all the order lines, the order number is also printed on the invoice.

Payment agreements

If you use payment agreements, these rules apply:

  • If all the selected lines have the same payment agreement, LN uses the payment agreement for the invoice.
  • If the selected lines have various payment agreements, LN uses the payment agreement you defined for the business partner in the Invoice-from Business Partner (tccom4122s000) session.

Payment schedules

If a payment schedule is linked to the payment terms of the business partner, LN generates payment schedules for the recurring invoices. The due dates for the payment schedule lines are based on the new document date of the recurring invoice.

For more information, refer to Payment schedules – overview

Purchase invoice authorization

If payment approval is required for internal purchase invoices and if you defined default hold reasons and assigned approvers for purchase invoices, LN enters the default hold reason and an assigned approver in the Hold Reason and Assigned Approver fields. You can change the hold reason and the assigned approver.

To process the invoice, an assigned approver must remove the hold reason.

Note: Intercompany trade purchase invoices are generated only if the sales invoices are composed, printed and posted.

Field Information

Selection Range
Select by Sales Invoice

If this check box is selected, intercompany trade purchase invoices are generated based on the sales invoices.

Financial Company (Sales Invoice)

The From and To fields define a range of: financial companies of the selected sales invoices for which invoices are generated.

Note: This field is enabled only if the Select by Sales Invoice check box is selected.
Transaction Type (Sales Invoice)

The From and To fields define a range of: transaction types of the selected sales invoices for which invoices are generated.

Note: This field is enabled only if the Select by Sales Invoice check box is selected.
Document Number (Sales Invoice)

The From and To fields define a range of: document numbers of the selected sales invoices for which invoices are generated. These document numbers are the ID number of the sales invoice.

Note: This field is enabled only if the Select by Sales Invoice check box is selected.
Order Type

The From and To fields define a range of: order types for which invoices are generated.

Note: This is a display field and the value in this field is defaulted to Intercompany Trade.
Order

The From and To fields define a range of: orders for which invoices are generated.

Note: This field is enabled only if the Select by Sales Invoice check box is cleared.
Order Position

If you entered the same order number in the Order From and the Order To fields, The From and To fields define a range of: order lines for which invoices are generated.

Note: This field is enabled only if the Select by Sales Invoice check box is cleared.
Order Sequence

If you entered the same order number in the Order Position From and the Order Position To fields, the The From and To fields define a range of: order line sequence numbers for which invoices are generated.

Note: This field is enabled only if the Select by Sales Invoice check box is cleared.
Logistic Company

The From and To fields define a range of: originating logistic companies of the purchase orders for which invoices are generated.

Note: This field is enabled only if the Select by Sales Invoice check box is cleared.
Intercompany Trade Scenario

The From and To fields define a range of: intercompany trade scenarios of the intercompany trade orders for which invoices are generated.

Allowed values

External Material Delivery Sales

The ownership of the goods changes from an internal financial entity to an external business partner (or affiliated company) based on an order of another internal financial entity, which invoices the external customer.

Example

Sales office S1 and warehouse W1 are part of organization A, but are located in different countries. To fulfill a sales order to an external customer, S1 instructs W1 to deliver the goods to the customer. The warehouse W1 sends an internal invoice to sales office S1 to cover the costs for the goods and the delivery.

Supported price origins

  • Cost-Plus
  • Commercial Price
  • Sales Order Price (Gross)
  • Sales Order Price (Net)
  • Sales Order Customs Value
  • Profit Split (Gross)
  • Profit Split (Net)
External (Material) Delivery Purchase

The ownership of the goods changes from an external supplier (which can be an affiliated company) to an internal financial entity based on an order of another internal financial entity, which is invoiced by the external supplier.

Example

A multinational organization has a central purchase office that buys materials for its production plants located in various countries. The purchase office buys the materials from external suppliers. The production plants are modeled as separate financial entities. The purchase office charges the production plants internally for the costs it made.

To charge the production plants, the central purchase office sends intercompany trade orders to the production plants. The charges can be based on various pricing rules, such as the purchase price paid to the external supplier.

Supported price origins

  • Cost-Plus
  • Commercial Price
  • Purchase Order Price (Gross)
  • Purchase Order Price (Net)

This scenario is applicable if Order Management and Service are implemented.

Project (PCS) Delivery

Invoicing between a project calculation office and a warehouse or other departments.

Supported price origin: Cost-Plus

WIP Transfer

In case of WIP transfers, work in progress is transferred from one work center to another work center. Each work center is defined as an entity. Each entity belongs to a different internal financial entity. The shipping work center invoices the receiving work center, because ownership changes directly from one internal financial entity to another internal financial entity. Supported price origin: Cost-Plus (without markup).

External Material Direct Delivery

The ownership of the goods changes from one external legal entity to an external business partner based on two orders, for example a sales order and a purchase order, from different internal legal entities.

Example

To fulfill a sales order for an external customer, sales office A instructs purchase office A1 to purchase goods from an external supplier. The supplier delivers the goods directly to the external customer. Sales office A invoices the external customer. The external supplier invoices purchase office A1. To be compensated for the costs incurred, purchase office A1 sends an internal invoice to sales office A.

Supported price origins

  • Cost-Plus
  • Commercial Price
  • Sales Order Price (Gross)
  • Sales Order Price (Net)
  • Sales Order Customs Value
  • Purchase Order Price (Gross)
  • Purchase Order Price (Net)
  • Profit Split (Gross)
  • Profit Split (Net)
Internal Material Delivery

Goods and the related ownership are transferred from one internal financial entity to another internal financial entity. For example, a warehouse transfer in which goods are transferred from one warehouse to another. Both warehouses are defined as entities. In this scenario, the shipping entity incurs costs on behalf of the receiving entity, or invoices the receiving entity.

Supported price origins

  • Cost-Plus
  • Commercial Price
Note: 

Also used as Time and Material subscenario of the Subcontracting Depot Repair scenario, in which case the supported price origins are:

  • Cost-Plus
  • Commercial Price
  • Zero Price
Freight

Freight costs are invoiced by a shipping office to a warehouse, sales office, or other department.

If a freight order is created for an order, such as a sales order, transfer order, or purchase order, the shipping office pays the freight costs. If specified, to be compensated for the freight costs the shipping office sends an internal invoice to the sales office, warehouse or purchase office on whose behalf the freight costs are incurred. The shipping office and the other departments are defined as entities.

In this scenario, a shipping office is the selling entity and a warehouse, sales office or other department is the buying entity on the intercompany trade order.

See Intercompany trade scenario Freight - process and setup and Internal and external freight invoicing.

Supported price origins

  • Cost-Plus
  • Commercial Price
Subcontracting Depot Repair

Operations or activities are carried out by one financial entity on behalf of another financial entity and costs are incurred, for example, material or labor, for these operations or activities.

Example

A work order to repair an item, linked to a maintenance sales order of another financial entity.

Supported price origins:

  • Time and Material
  • Commercial Price
Expenses

The intercompany trade scenario Expenses is used to determine the intercompany trade amount that the department of the employee who made the expenses charges internally to the department on whose behalf the expenses are made.

Supported price origins

  • Cost-Plus
  • Commercial Price
  • Zero Price
Labor

The intercompany trade scenario Labor is used to determine the intercompany trade amount that the department of the employee who books the hours charges internally to the department on whose behalf the hours are booked.

This scenario is also used as a Time and Material subscenario of the Subcontracting Depot Repair scenario.

Supported price origins

  • Cost-Plus
  • Commercial Price
Other

Time and Material subscenario of the Subcontracting Depot Repair scenario.

Supported price origins

  • Cost-Plus
  • Zero Price
Note: This field is enabled only if the Select by Sales Invoice check box is cleared.
Internal Business Partner

The From and To fields define a range of: invoice-from business partners for which invoices are generated.

Note: This field is enabled only if the Select by Sales Invoice check box is cleared.
Receipt Cut-off Date

The cut-off date and time for the generation of internal purchase invoices.

Only payment receipts with a receipt date on or before the cut-off date are taken into account in the process. The cut-off date is important in connection with the compression criteria in combination with the invoice/document date.

Sales Invoice Period

The From and To fields define a range of: fiscal periods of the selected sales invoices for which invoices are generated. To generate invoices in the fiscal period of the sales invoices, you must specify the same period in the period selection range on the Period tab.

Settings
Invoice Date
Generate Invoices with manually entered Invoice Date

If this check box is selected, you can enter the invoice date as well as the transaction entry date and the financial periods for the batch. The invoice date must be the same or later than the cut-off date.

Invoice Date

If you select the Generate Invoices with manually entered Invoice Date check box, you can enter the invoice date. The invoice date must be the same or later than the cut-off date.

Generate Invoices Using the Date of the Sales Invoice

If this check box is selected, LN uses the date that the sales invoice was printed.

Print Invoices

If this check box is selected, LN prints a list of invoices.

Draft Print

If this check box is selected, LN prints draft invoices that you can check.

If this check box is selected, LN also prints any errors that occurred when printing the invoices.

If this check box is selected, LN prints receipt lines also.

Options
Process Report

To generate a report of the processed transactions, select this check box.

Invoice Layout

Select the level of detail.

Allowed values

  • Detailed
  • Aggregated

If this check box is selected, LN prints an error report.

Print Unselected Orders/Receipts

If this check box is selected, you can either choose a report sorted on internal sales invoices or a report sorted on payment receipts.

Note: 

A receipt might remain unselected for one of these reasons:

  • The internal sales invoice was not yet generated in Invoicing . Therefore, the invoice cannot be created in Accounts Payable .
  • For an intercompany trade order line or sequence, not all receipts have occurred. In this case, the invoice cannot be created in Accounts Payable because it requires the same quantities as the Accounts Receivable invoice.
  • If a specific receipt can be processed, and another receipt that must be part of the same invoice falls outside the selection range specified on the first tab, the receipt within the selection range cannot be processed either. In this case, the Accounts Payable invoice would not fully match the Accounts Receivable invoice.
Sort By

The option to sort the data in the Unselected Orders/Payment Receipts report.

Allowed values

Sales Invoice
Intercompany Trade Order
Period
Period
Transaction Entry Date

The transaction date LN uses for posting the invoices to the general ledger.

The transaction date must be the same or later than the Receipt Cut-off Date.

Fiscal Period

The fiscal year to which the generated invoices are posted.

Fiscal Period

The fiscal period to which the generated invoices are posted.

Reporting Period

The reporting year to which the generated invoices are posted.

Reporting Period

The reporting period to which the generated invoices are posted.

Tax Period

The tax year to which the generated invoices are posted.

Tax Period

The tax period to which the generated invoices are posted.

Batch Information
Batch

The batch number that LN generates for processing the generated internal purchase invoices.