Write Off Payment Differences (tfacp2230m000)
Use this session to write off payment differences.
If an invoice or payment schedule line is not fully paid, and the difference between the invoice amount and the paid amount is so small that you do not want to maintain an open balance, you can write off the payment difference in this session.
Write-off takes place for amounts equal to or smaller than the values displayed in the Maximum Amount to be Written Off and Maximum Percentage to be Written Off fields. These user-specific values are defined in the User Tolerances for Writing Off Payment/Currency Differences (tfacp0118m000) session.
To write off the payment differences, click .
Example
If the invoice amount is 1000.- and this data applies:
- Maximum amount to be written off: 10.00
- Maximum percentage to be written off: 5%
The open balance of the invoice is 20.00. Because this amount does not exceed the maximum percentage, but is larger than the maximum amount, LN will not write off this amount as payment difference.
If a payment difference meets both conditions, this entry will be made:
| Accounts Payable |
| To Payment Differences |
Performance aspects
The settings in this session could affect system performance and database growth. For more information, refer to Write off payment differences.
Field Information
- Post Payment Differences
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If this check box is selected, the payment differences are posted to the General Ledger .
- Select Specific Invoices
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To select individual documents, select this check box and then click .
If you want to write off payment differences for a number of documents that are not in sequence, you can click to start the Write off Payment/Currency Differences for Specific Invoices (tfacp2520m001) session.
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- Transaction Type
- Document
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Select the document number. A combination of transaction type and document number is used to identify invoices.
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- User
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The logon code and name of the user as defined in the User Data (ttaad2500m000) session.
- User
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The name of the user who enters transactions.
- Maximum Amount to be Written Off
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The maximum amount for each invoice to be written off as payment difference. If the open amount on an invoice is greater than this amount, no write-off takes place.
The open invoice balance must also be less than the percentage displayed in the Maximum Percentage to be Written Off field.
- Max. Amount to be written off
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local currency
- Maximum Percentage to be Written Off
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The maximum percentage over the total invoice amount which may not be exceeded by the open balance to be written off as payment difference.
To write off a payment difference for an invoice, the open invoice balance must also be less than the amount displayed in the Maximum Amount to be Written Off field.
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- Document Date
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The date on which the payment difference transactions are written off.
Allowed values
This date must be in the fiscal period you define.
- Fiscal Period
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Enter the fiscal year in which the payment difference transactions must be included.
- Fiscal Period
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Enter the fiscal period in which the payment difference transactions must be included.
Allowed values
The period must have status Open for the Accounts Payable module.
- Reporting Period
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Enter the year of the reporting period for the payment difference transactions.
You can access this field if the Reporting Periods check box in the Group Company Parameters (tfgld0101s000) session is selected.
- Reporting Period
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Enter the reporting period for the payment difference transactions.
Allowed values
This period must have status Open for the Accounts Payable module.
You can only access this field if the Reporting Periods check box in the Group Company Parameters (tfgld0101s000) session is selected.
- Tax Period
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Enter the year of the tax period for the payment difference transactions.
- Tax Period
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Enter the tax period for the payment difference transactions.
Allowed values
This period must have the status Open for the Accounts Payable module.
- Document
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The transaction type used to post the payment difference transactions that must be written off.
This transaction type has been defined in the Transaction Type for Payment Differences field of the ACP Parameters (tfacp0100m000) session.
- Document
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Enter a series number that is defined for the transaction type for payment differences in the Transaction Type Series (tfgld0114m000) session.
Allowed values
Enter a series number that is defined for the transaction type for payment differences in the Transaction Type Series (tfgld0114m000) session.
LN uses the first free number to create a document number. All payment difference transactions created in one run are posted under this document number.
- Batch
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A batch consists of a group of transactions which fall within one period.
- Print Details
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If this check box is selected, a detailed report is printed regarding the write off of the payment differences.
- Print Unselected Invoices
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If this check box is selected, LN prints a report that shows the reason why an invoice was not selected.