Reverse entries

You can use the Reverse Entry (tfgld1295m000) session to create reversal documents.

You can create reverse entries of finalized transactions for the following transactions:

• Journal vouchers.
• Sales invoices that you entered in Financials.
• Sales credit notes that you entered in Financials.
• Purchase invoices not linked to purchase orders (cost invoices).
• Purchase invoices that are not yet matched or approved.
• Purchase credit notes not linked to purchase orders.
• Transactions that result from an integrated external package which is defined as External Package in the integration mapping scheme.
• Opening balances.

• The following Cash Management bank transactions:

  • Advanced payments
  • Advanced receipts
  • Unallocated payments
  • Unallocated receipts
  • Journal entries

On ledger accounts that can be matched, you can only reverse the transactions that are not yet matched.

You can only reverse single transactions, and you can reverse a transaction only once. You cannot reverse a batch of transactions. If you have corrected the transaction document or linked the transaction document to another document, you cannot reverse the transaction.

You must reverse purchase and sales invoices through credit notes, and you must reverse credit notes through invoices. For other transactions, the reversal transaction is usually of the same type as the original transaction. The reversal transaction type must belong to the same transaction category as the original transaction type.

If negative amounts are allowed for the transaction type, LN creates reverse postings of the same type (debit or credit) with amounts with the inverse sign (+ instead of - or - instead of +). If negative amounts are not allowed for the transaction type, LN reverses debit postings through credit postings of the same amount and the other way round.

If you reverse a journal transaction, the reversal document is referred in the document history of the original document. The document number of the reversal document appears in the Original Document field. If you reverse an open entry through a credit note, LN links the credit note to the open entry so that the balance automatically becomes zero.

If you reverse a sales or purchase credit note through an open entry, LN cannot balance the entries automatically. You must manually link the credit note to the invoice afterwards. If you want to correct the transaction that you reversed, LN can copy the original document to a new document. The postings on the new document are the same as the postings on the original document. You can change the amounts and/or accounts and/or dimensions on the new document in the Transaction Entry (tfgld1140m000) session.

LN assigns new batch numbers to the reversal document and the new document if you created one. You must finalize the new batches in the standard way.