Purchasing a fixed asset

A fixed asset can be purchased using two modules:

• Fixed Assets
• Accounts Payable

  In the Accounts Payable module, invoices related to fixed assets are registered in two ways:

  • Cost purchase invoice
  • Order-related purchase invoice

Registering a fixed asset

An asset can be created directly in the Fixed Assets module.

To create a fixed asset:

1. In the Assets (tffam1500m000) session, create a new asset and specify the required values.
2. Review the asset status. The Asset Status field is set to Entered. The default values for the asset books and the locations are based on the FAM parameters.
3. Continue with the capitalization process. For more information, refer to Capitalizing Assets process.

After the capitalization process the Asset Status field is set to Acquired

Registering a cost purchase invoice

In the Accounts Payable module, when you register a purchase invoice for an asset, you can create an asset without an asset code. A new fixed asset number and extension is created in the Fixed Assets module.

To register a cost purchase invoice:

1. Review the asset created in the Assets (tffam1500m000) session of the Fixed Assets module.

The Asset Status field is set to Acquired.

Registering an order-related purchase invoice

In the Purchase Invoice Entry (tfacp2600m000) session, register the purchase invoice and match the invoice with the purchase order.

To register an order-related purchase invoice:

1. In the Match Purchase Order Lines (tfacp2541m000) session, select the order line.
2. On the appropriate menu, select Cost Items. The Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000) session opens.
3. In the Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000) session, specify a value in the Ledger Account field.
4. Click the Period tab.
5. Specify the values in the Quantity 1 and the Asset Number fields.

After you create a fixed asset, finalize the transactions, and review the asset created in the Fixed Assets module.