Assigning unallocated receipts to invoices

The receipts that are not allocated to any invoice are called unallocated receipts. Tax is not calculated against these receipts. The unallocated receipt can be assigned to invoices later. To assign receipts to invoices, use the following sessions.

To assign receipts to the invoices, use the following sessions.

• Transaction Entry (tfgld1140m000)

  You must select a transaction type with transaction category Cash. See: Using transaction types.

• Assign Advance/Unallocated Receipts to Invoices (tfcmg2130s000)

  You must select the receipts that must be assigned to the invoices. On the appropriate menu, select Assign Invoices to Adv./Unall. Receipt to open the Assign Unallocated/Advance Receipts to Invoices (tfcmg2105s000) session. You can select the invoices to which you want to apply the receipt.

• Assign Unallocated/Advance Receipts to Invoices (tfcmg2105s000)

  You can select the invoices to which you want to apply the unallocated receipt. If a receipt is not specifically intended for one or more invoices, the receipt can be assigned to invoices based on their age. On the appropriate menu, select Assign Unall. to Adv. Paym/Rec Based on Aging to open the Assign Advance/Unallocated Receipts/Payments Based on Aging (tfcmg2109s000) session.

• Assign Advance/Unallocated Receipts/Payments Based on Aging (tfcmg2109s000)

  You must assign invoices based on the document date or due date. Select the Due Date or Document Date check box.

• Selection Of Open Items (tfcmg2118s000)

  In the Assign Unallocated/Advance Receipts to Invoices (tfcmg2105s000) session, on the appropriate menu select the option Selection Of Open Items, the Selection Of Open Items (tfcmg2118s000) session opens, you can select the open invoices for the related business partner.

• Assign Unallocated to Advance Payments/Receipts (tfcmg2108s000)

  In the Assign Unallocated/Advance Receipts to Invoices (tfcmg2105s000) session, on the appropriate menu, you can also select Assign Unallocated to Advance Payments/Receipts option, the Assign Unallocated to Advance Payments/Receipts (tfcmg2108s000) session opens, you can assign previous unallocated receipts to the advance payments.

• Assignment Details of Advance/Unallocated (tfcmg2524s000)

  You can display the details of the receipt that must be assigned to a invoice.

• Assignment Details (tfacp2530m000)

  You can view the details of the receipt assigned and the invoice.

• Enter Amounts for Assignment (tfcmg2107s000)

  If the total amount of a receipt cannot be linked to an invoice, or if you want to assign an invoice completely, double-click the invoice record to open the Enter Amounts for Assignment (tfcmg2107s000) session. You can manually enter amounts to be allocated, to the relevant invoices. The write off field displays how the selected unallocated or advance receipt is assigned against the particular invoice.

• You can set the Assignment Type field to any one of the following.

  • Automatic: The minimum of the entire open amount of the invoice and the remaining unallocated/ advance receipt amount is written off.
  • No: The amount that is not yet allocated to the open invoice.
  • Manual: A part of the receipt amount that is not yet assigned, is now allocated to the particular invoice. You can select this option to modify the receipt amount allocated to the invoice, and you can also modify the discount, late receipt surcharge, and receipt difference amounts.

• Assign Unallocated/Advance Receipts to Invoices (tfcmg2105s000)

  Finally, on the appropriate menu, you must select the Process Assignment(s) option to process the assigned amounts, the Document Numbers (tfcmg2114s000) session opens. You must select the document series for the transaction type to process the amounts.