Budget check in purchase requisitions

Budget check in purchase requisitions

1. Purchase requisition process

   • Create a new purchase requisition line, in the Purchase Requisition (tdpur2600m000) session, specify the item and order quantity.
   • Select the requisition line, and click Budget Account Distribution. The Budget Account Distribution (tcbgc1100m000) session opens. Delete the line and insert the GLcode defined for the budget account.
   • Click Submit to submit the requisition. If an exception occurs See: To handle budget exceptions.
   • Review the status, the Status changes from Created to Pending Approval.
   • Approve the requisition, the status changes to Approved.
   • Click Convert Purchase Requisitions to convert the requisition to purchase order.

2. Budget check process

   • The execution of budget check process depends on the parameter option you select in the Budget Control Policy (tfbgc0110m000) > Purchase Requisitions tab:
     • At purchase requisition entry when you select Document Entry option
     • At submitting the requisition when you select Document Submittal option
     • At the approval of requistion when you select Document Approval option.

3. Budget balancesReview the budget balances. The budget balance of type commitment is updated and the allotment amount is reversed.

   • Review the Commitment and the Allotment fields in the Budget Balances (tfbgc3500m000) session.
   • Review the budget transactions generated in the Budget Transactions (tfbgc4500m000) session.