To set up budget policy data

In the Budget Control Policy (tfbgc0110m000) session, you can define the budget policy that controls the processing of the active budgets.

The policy specifies how the budgets are controlled for the different document types. The budget control policy settings determine how and when the available budget check is performed.

As part of the data setup, you must define data in the following tabs in the Budget Control Policy (tfbgc0110m000) session.

• General

  In the General tab, perform the following actions:

  • Select Budget Control Active check box, to activate the budget policy for the budget year.
  • Select either Annual Budget or Year-to-Date Budget option to define the method of checking available budget.
  • Select either Block, Warn, or Continue to set the action to be performed when the budget check fails.
  • Specify the tolerance amount and the percentage in Amount and Percentage fields, for which the budget is not blocked.
  • To block the finalization process when the budget exceeds the limit, select the Block Budget Exceptions option or to allow the finalization process, you must select the Allow Budget Exceptions option.

• Dimensions

  In the Dimensions tab, select the dimension types used in the budget accounts.

• Number Groups

  Define the number groups and series for the budget control transactions such as Budget Transfer, Budget Amendment and Budget Control Adjustment.

• Purchase Requisitions

  When the Check Available Budget check box is selected, the budget check process for the purchase requistions is performed. The budget is checked at the document entry level when you select the Document Entry option or when you submit the document when you select Document Submittal option or at document approval process when you select Document Approval option. The budget check date can be either requisition date or requested date.

• Purchase Orders

  When the Check Available Budget check box is selected, the budget check process for the purchase orders is performed. The budget is checked either at the document entry level when you select the Document Entry option or at document approval process when you select the Document Approval option. The budget check date can be either Order Date or Planned Receipt Date.

• Receipts

  When the Check Available Budget check box is selected, the budget check process for the warehouse receipts is performed. The budget check date can be either Actual Receipt Date or Planned Receipt Date.

• Purchase Invoices

  To check the available budget for the following transactions, select the required check box:
  • Invoices
  • Corrections
  • Credit Notes
  For invoices and credit notes, the budget is checked either at the document entry level when you select Document Entry option or at document approval process when you select Document Approval option.

• Issues

  When the Check Available Budget check box is selected, the budget check process is performed. The budget is checked either at the document entry level when you select the Document Entry option or at the document approval process when you select Document Approval option. The budget check date for orders can be either Order Date or Planned Delivery date. The budget check date for shipments can be either Actual Delivery Date or Planned Delivery Date.

• Journal Vouchers

  To check the available budget for the following transactions, select the required check box:
  • Journal Vouchers
  • Bank Journals
  • Standing Orders

• History

  Review the details of the user who modified the budget policy and the date of modification. You can also include a note, if necessary.