Purchase Contracts (tdpur3100m000)

Field Information

Contract

The number of the purchase contract.

Note: The default number group is the number group that is linked to the purchase office in the Purchase Office field.

Revision

The revision number of the purchase contract, which is increased after processing an approved change for the purchase contract using change requests.

Buy-from Business Partner

buy-from business partner

Contract Type

You can select a special contract type, or a normal contract type.

Terms and Conditions ID

The terms and conditions agreement that is linked to the purchase contract.

Contract Status

The status of the purchase contract.

A contract can have the following statuses:

• Free

  When a contract is created, the contract status is automatically set to Free. If a contract has the Free status, you can make changes to the contract.

• Active

  You can link a purchase order/ schedule/ quotation to a contract with the Active status. If the status is Active and the Maintaining Contracts Always Allowed check box is cleared in the Purchase Contract Parameters (tdpur0100m300) session, you cannot de-activate the contract.

• Terminated

  After a contract is terminated, the contract can no longer be used.

You can assign a status to each contract with the following commands:

• Terminate
• Activate
• De-activate

Note: 

In the Purchase Contract Lines (tdpur3101m000) session, you can:

• Maintain the status at contract line level independent of the header status.
• Enter new contract lines for purchase contracts with the Free and Active status.

Workflow Status

The status that is applicable if the business object requires authorization approval using ION Workflow.

When you perform a change that requires authorization, a checked-out version is automatically created for the business object. The changes you submit are only effective after approval/check-in. You can also undo your changes, or recall your submitted changes.

• Checked-out and checked-in objects are displayed in the Checked-out Objects (ttocm9599m000) session.
• From the appropriate menu of this session, select Workflow and execute the required action for the business object.

Allowed values

Note: For more information on setting up and using ION Workflow for business objects in LN, refer to the Infor LN Integration Guide for Infor ION Workflows and Monitors.

Contract Date

Initially, this is the date on which the contract is specified, but this date can be manually changed to a date in the past or future.

Default value

The current (creation) date.

Purchase Office

The code of the logistic company. This logistic company is required to support multiple logistic companies to which the same purchase contract is associated.

Note: 

• You must specify this value, if the Responsible Office is specified.
• By default, this field is set to the current logistic company.

Purchase Office

purchase office

Note: Leave this field empty if the contract is a central contract, which is a contract that can be used by multiple logistical companies in a multicompany environment.

Buyer

buyer

Default value

LN retrieves the default buyer from the Buy-from Business Partner (tccom4120s000) session.

Responsible Office

The logistic company associated with the purchase office, site and warehouse.

Note: 

• You must specify this value, if the Purchase Office, Receiving Site or the Warehouse are specified.
• By default, this field is set to the current logistic company.

Responsible Office

The purchase office of the employee assigned the required permission to access the contract. Based on this, the employee’s authorization level for the contract can be specified.

The authorization level can be set to:

• View

  Contracts can be viewed and printed.

• Use

  Contracts can be linked, activated, deactivated, and evaluated.

• Modify

  Contracts can be created, updated, deleted, and terminated, and contract data can be recalculated.

Note: 

This field is validated using the authorization and security process if:

• The Procurement check box is selected in the Authorization and Security Parameters (tcsec0100m000) session.
• The Purchase Contract check box is selected and the Permission for field is set to Purchase Office in the Procurement Permissions (tcsec3615m000) session.

Tax Classification

tax classification

Default value

This field is defaulted from the Business Partner Tax Classification field of the Invoice-from Business Partner (tccom4122s000) session.

Order Type

The default purchase order type when generating purchase orders from delivery contracts.

Note: 

The following purchase order types are not allowed in contracts:

• Return orders.
• Direct delivery orders.
• Cost orders.
• Consignment payment orders.
• Collect orders.

Code

The business partner's address code.

Default value

LN retrieves the default address from the Business Partner (tccom4100s000) session or from the Buy-from Business Partner (tccom4120s000) session.

Code

The code of the buy-from contact.

Header Text

If this check box is selected, a header text is present.

Footer Text

If this check box is selected, a footer text is present.

Termination text

If this check box is selected, a termination text is present.

Currency

The currency in which the amounts on the contract are expressed.

Default value

LN retrieves the default currency from the Invoice-from Business Partner (tccom4122s000) session.

Reference A

reference A

Reference B

reference B

Contract Amount

total contract amount

This field includes the sum of the line amounts for all linked contract lines with the Free and Active status.

A contract line amount is calculated as follows:

               Agreed Quantity * Price - Discounts

Note: The price and discounts are retrieved from the applicable contract price revision.

Confirmation Number

You can use this field to enter the buy-from business partner's confirmation number or a remark that informs you that the contract is confirmed.

If the Confirmation Needed? check box is selected in the Purchase Contract Parameters (tdpur0100m300) session, this Confirmation Number field must be filled to activate the purchase contract. If this field is not filled, you cannot activate the purchase contract.

Effective Date

effective date

Expiry Date

expiry date

Delivery Terms

delivery terms

Default value

LN retrieves the default value from the Buy-from Business Partner (tccom4120s000) session.

Note: The description of the delivery terms is printed on the contract acknowledgment.

Point of Title Passage

point of title passage

Payment Terms

payment terms

Default value

• When you enter the contract, LN retrieves the default payment terms from the Invoice-from Business Partner (tccom4122s000) session.
• When the purchase contract is filled manually on the purchase order header, these payment terms are defaulted to the order header.
• If the contract results from a request-for-quotation, LN retrieves the default payment terms from the RFQ Bidders (tdpur1505m000) session.

Note: The description of the payment terms is printed on the contract acknowledgment.

Original Contract

The number of the original contract on which the current purchase contract is based.

If this contract is copied from another contract, this field is automatically filled with the original contract's number.

This field can also be filled manually.

Contract Acknowledgement

You can indicate whether a contract acknowledgement must be printed.

This field is defaulted from the Print Contract Acknowledgment field in the Purchase Contract Parameters (tdpur0100m300) session.

Print Status

This field shows the printing status of the contract acknowledgement.

You can print contract acknowledgements in the Print Purchase Contract Acknowledgments (tdpur3405m000) session.

Note: 

If the Reprint Contract Acknowledgement after Modification check box is selected in the Purchase Contract Parameters (tdpur0100m300) session and the contract is modified after the final contract acknowledgement is printed, the print status is automatically set to Changed. As a result, you can reprint the contract acknowledgement.

If the Reprint Contract Acknowledgement after Modification check box is cleared in the Purchase Contract Parameters (tdpur0100m300) session and a change is made to the contract after the final contract acknowledgement is printed, the print status remains Original Printed.

Allowed values

Not Printed

The contract acknowledgement is not yet printed.

Printed

The contract acknowledgement is printed.

Original Printed

The contract acknowledgement is printed as a final acknowledgement. As a result, only the active contract lines and active price revisions appear on the contract acknowledgement.

Draft Printed

The contract acknowledgement is printed, but not as a final acknowledgement.

Changed

The contract is changed after the final contract acknowledgement is printed.

Changes Printed

The Changed contract is reprinted as a final acknowledgement.

Business Partner

ship-from business partner

Address

address

Contact

The code of the ship-from business partner's contact.

Full Name

The contact's full name.

Phone

phone (office)

Warehouse

The code of the warehouse where the ship-from business partner must deliver the items.

Note: 

This field is applicable only if Receiving Site is specified.

You must select a warehouse that is associated with the specified logistic company.

Receipt Address

warehouse address

Note: If you do not enter a specific delivery address, LN uses the address data that is linked to the warehouse you entered in the Warehouse field.

City

The city where the ship-from business partner is established.

Country

The country where the ship-from business partner is established.

Carrier/LSP

carrier

Business Partner

invoice-from business partner

Address

address

Contact

The code of the invoice-from business partner's contact.

Business Partner

pay-to business partner

Address

address

Contact

The code of the pay-to business partner's contact.

Late Payment Surcharge

late payment surcharge

Default value

LN retrieves the default late payment surcharge from the Invoice-from Business Partner (tccom4122s000) session.

Receiving Site

The site for the purchase contract lines. This is the site where the ship-from business partner must deliver the items.

Note: 

• This field is applicable only if the Purchase Office is specified.
• This value is defaulted for the specified Purchase Office.