E-signatures

E-signatures are used to sign off documents for legal purposes or strict internal control, following the standards of organizations like eIDAS. Example documents are Bills of Material, Shipments, and Payment batches.

You can specify these qualifications for documents:

  • The situations in which an e-signature is required or triggered
  • The person who must sign off, based on the business case

The document data with the signature is stored, separately from the active LN applications, in the E-signatures table in LN Tools. Because it is stored separately, data security is guaranteed. The data, including the related data such as names and descriptions, can never be changed.

To meet legal obligations, the stored data with the e-signature can be audited by certifying institutions such as the FAA or FDA. Internal control or auditors can also run audits to meet internal procedures, depending on internal business cases.

The data in e-signatures can bypass the GDPR regulations, as the name of the person who signs is not anonymized. Any other name or description in the e-signature is also not anonymized or erased. The data for e-signatures cannot be archived or removed.

This table shows the sessions with an e-signature and the triggers:

Session Trigger
Production Model Approval
Production Bill of Material Approval
Job Shop Bill of Material Approval
Job Shop Routing Approval
Production Order Release
Service Order Completion
Work Order Completion
Order Inspection Closure
Non-Conformance Disposition
Non-Conformance Closure
Conformance Document Certification
Corrective Action Plan Closure
Corrective Action Plan Completion
Receipt Confirmation
Receipt Correction
Shipment Confirmation
Trade Compliance Check Results Override
Bid Approval
Budget (LN Project) Adjustment
Payment Batch Approval
Direct Debit Batch Approval
Task Approval
Task Rejection