Purchase order history

You can use purchase order history to track creations and modifications to purchase orders. You can keep certain information after the original purchase order is removed.

To register the history of orders that are created, canceled, or processed, select the Log Order History and Log Actual Order Receipt History check boxes in the Purchase Order Parameters (tdpur0100m400) session.

Note: You cannot modify the history data. It is only used for information purposes.

Contents of history files

The purchase order history files include:

All created purchase orders and lines. These are the not yet processed orders and lines.
All invoiced purchase orders and lines. These are the processed orders and lines.

The history files are of these record types:

Intake
The order line was added, changed, or deleted.
Cancellation
The order line was canceled.
Turnover
The order line was processed in the Process Delivered Purchase Orders (tdpur4223m000) session.

The fields in this table determine if, when, and how the purchase order history files are updated:


Purchase orders
Field	Retrieved from session
Log Order History	Purchase Orders (tdpur4100m000)
Start Logging Order History at	Purchase Orders (tdpur4100m000)
Level of Order Intake History Logging	Purchase Order Parameters (tdpur0100m400)
Log Actual Order Receipt History	Purchase Order Parameters (tdpur0100m400)

Deleting history files

You can restrict the total amount of history data with the Archive/Delete Purchase Order/Schedule History (tdpur5201m000) session.

Be aware that the history files are the base for statistics. Before you delete the history files, verify that the statistics are fully updated. If the history files are deleted before the update, you cannot fully update the statistics