Retrieving purchase contracts

The following origins are used to search for purchase contracts:

  • Purchase order line
  • Purchase schedule
  • Planned PRP purchase order in Project
  • Planned purchase order in Enterprise Planning

When searching for Active purchase contract lines for these origins, only the contract lines for which the following fields match the original values, are displayed:

  • BP Prices/Discounts or Buy-from Business Partner
  • Ship-from Business Partner
  • Item
  • Purchase Price Group
  • Purchase Office
  • Effectivity Unit
  • Effective Date
  • Expiry Date

Purchase contracts and purchase schedules

When a purchase schedule is generated, LN links a normal contract to the purchase schedule. To link a special contract, you must remove the link to the normal contract. From the appropriate menu in the Purchase Schedules (tdpur3110m000) session, click Change Contract to select a special contract from the Selected Purchase Contract Lines (tdpur3512s000) session.

You can replace the normal contract with a special contract, only if receipts are not booked for the purchase schedule. If receipts are booked, you must terminate the existing purchase schedule and create a new purchase schedule in the Terminate Purchase Schedule (tdpur3210m100) session. This allows you to link a special contract to the newly created purchase schedule.

When LN links a contract to the purchase schedule, the schedule header is updated with the default values of the linked contract. Specific addresses, contract terms, and prices and discounts are copied to the schedule.

Note: 
  • For purchase schedules, LN uses the current date to search for effective and Active purchase contracts.
  • For schedules lines with a configured item, by default the Option Based Pricing check box is selected in the Purchase Contract Lines (tdpur3101m000) session. For more information, refer to Configured items on purchase schedules.

Purchase contracts and purchase orders

The process used to link purchase contracts to purchase orders, is based on the setting of these parameters in the Purchase Contract Parameters (tdpur0100m300) session:

  • Interactive Contract Linking
  • Link Special Contract automatically
  • Select Special Contract at Transfer from Planning
  • Consider Purchase Contracts when generating Purchase Orders

For purchase orders, LN uses the date specified in the Purchase Price Date Type field (such as the Order Date, System Date, or Delivery Date) of the Pricing Parameters (tdpcg0100m000) session, to search for effective and Active purchase contracts.

To retrieve terms and conditions, for an order line, from an active contract, the link to the order line is not required. Therefore, the contract number is specified on the order line only if an active contract line is linked to the order line. For more information, refer to Retrieval of terms and conditions.