Generating freight orders for direct delivery sales orders

On a sales order or sales quotation, you can indicate whether you want the sold goods to be directly delivered. By means of a purchase order that is linked to a sales order, the buy-from business partner delivers the goods directly to the sold-to business partner. A direct delivery by-passes your warehouse.

You can use Freight to manage and plan your direct deliveries.

Direct delivery orders

If you want to generate freight orders for direct deliveries, the following applies:

  • The freight order must be generated from the purchase order and not from the sales order.

    Therefore, if the Delivery Type field is Direct Delivery in the Sales Order Lines (tdsls4101m000) session:

    • The activity Generate Freight Orders (tdsls4222m000) is no longer linked to the sales order.
    • The Generate Freight Order from Sales check box is renamed into the Generate Freight Order from Sales check box. Whether this check box must be selected, is defaulted from the Generate Freight Orders from Purchase check box in the Items - Purchase Business Partner (tdipu0110m000) session.
  • If, in the Sales Order Lines (tdsls4101m000) session, the Delivery Type field is set to Direct Delivery after a freight order was generated, the freight order is deleted.
  • Either the Invoice for Freight check box can be selected in the Sales Order Lines (tdsls4101m000) session, or the Invoice External Business Partner check box can be selected in the Purchase Orders (tdpur4100m000) session. You cannot select both check boxes.
  • Sales order fields, such as Carrier/LSP, Route, and Freight Service Level, are leading. Therefore, these fields must be specified on the sales order and not on the purchase order. The purchase order data is unavailable.
  • To calculate the freight invoice amount for the direct delivery, click Freight Amount in the Sales Order Lines (tdsls4101m000) session. The purchase office that is linked to the buy-from business is used for this calculation. LN displays the calculated freight invoice amount in the Freight Amount field of the Sales Order Lines (tdsls4101m000) session.
Note: After the Planned Delivery Date is entered on the sales order line, LN determines whether the transportation lead time is sufficient to deliver the goods in time. To calculate the transportation time, the ship-from business partner's ship-from address and the ship-to business partner's ship-to address are used. If the goods cannot be delivered in time, you must change the Planned Receipt Date or select another carrier on the order line.

If a freight order is linked to a direct delivery order, the date fields have different names in the various modules. See this table:

- Sales Purchase Freight ASN
Moment of shipment of the goods from the supplier. planned delivery date load date load date shipping date
Moment of receipt of the goods by the sold-to business partner. planned receipt date planned receipt date unload date planned delivery date

Freight orders

  • After a direct delivery purchase order is generated for the sales order, a freight order can be generated for the direct delivery order in the Generate Freight Orders (tdpur4220m000) session. For details on creating a direct delivery sales order, refer to Direct delivery sales orders.
  • The purchase order number as well as the sales order number are displayed on the freight order.
  • When the freight order is generated, it is linked to the sales order line in the Linked Order Line Data (tdsls4102s200) session and to the purchase order line in the Purchase Order Line - Linked Information (tdpur4502s000) session.
  • When the purchase order is received in the Purchase Receipts (tdpur4106m000) session, freight-related fields must be specified in this session, such as the carrier that is used for freight cost calculation. After final receipt, you must communicate the direct delivery information to the sales order by means of the Update Sales / Service Order with Delivery Information (tdpur4222m000) session.

Procedure

The procedure for direct delivery orders with linked freight orders is explained in this diagram:

Note: 

The freight order that is linked to a direct delivery purchase order is deleted if any of these actions are performed for the direct delivery purchase order:

  • Updated by Sales Control. You must generate a new freight order, if required.
  • Deleted in Purchase Control.
  • Canceled by Sales Control.