To create freight orders

After the shipping office receives a sales order, purchase order, or other order that requires transportation, it creates a freight order that lists the goods on this order. The shipping office then uses the freight order to plan the transportation of the goods. In fact, transport planning is based on the freight order.

Usually, a shipping office receives numerous originating orders to be processed at the same time. Some of the items on the originating order can be put on freight orders that already exist. This is the case if the origin addresses, the destination addresses, the dates, and the times correspond.

In LN, freight orders are created automatically or batch-wise from the following types of orders:

• Sales orders
• Purchase orders
• Warehouse orders
• Planned distribution orders (from Enterprise Planning).

A freight order is generated in either of these situations:

• When an order of any of the above order types is created and saved.
• When a user specifies a batch of orders of any of the above order types to be processed and activates the batch process.

You can also manually create freight orders.

Automatic creation of freight orders

You can set automatic creation of freight orders in the following locations:

• Sales orders

  You can set automatic creation of freight orders from sales orders in the Sales Order Type - Activities (tdsls0560m000) session. In this session, you can specify that freight orders are automatically created for sales orders of specific sales order types.

  However, if an item and business partner combination is present in the Items - Sales Business Partner (tdisa0510m000) session, you must also select the Generate Freight Order from Sales check box in the Items - Sales Business Partner (tdisa0510m000) session to enable automatic creation of freight orders for this combination.

  In addition, for individual sales order lines, the Generate Freight Order from Sales check box in the Sales Order Lines (tdsls4101m000) session must be selected. If line details exist, the Generate Freight Order from Sales check box in the Sales Order Planned Delivery Lines (tdsls4101m100) session must also be selected. This check box is selected by default if automatic generation of freight orders is specified for the sales order type.

• Purchase orders

  You can set automatic creation of freight orders from purchase orders in the Purchase Order Type - Activities (tdpur0560m000) session. In this session, you can specify that freight orders are automatically created for purchase orders of specific purchase order types.

  However, if a record for a given item and business partner combination is created in the Items - Purchase Business Partner (tdipu0110m000) session, to enable automatic creation of freight orders for this combination, you must also select the Generate Freight Orders from Purchase check box in the Items - Purchase Business Partner (tdipu0110m000) session.

  In addition, for individual purchase order lines, the Generate Freight Orders from Purchase check box must be selected in the Purchase Order Lines (tdpur4101m000) session, and, if line details exist, in the Purchase Order Line Details (tdpur4101m200) session. This check box is selected by default if automatic generation of freight orders is specified for the purchase order type.

  For direct delivery purchase orders generated from a service order, the setting that triggers the generation of a freight order is defaulted from the originating service order.

• Maintenance sales orders

  Generation of freight orders from maintenance sales orders is set in the Maintenance Sales Order - Part Lines (tsmsc1110m000) session.

• Warehouse orders

  Automatic creation of freight orders from warehouse orders is set in the Warehousing Order Types (whinh0110m000) session. However, if the Generate Freight Order from Warehousing check box is cleared on the inbound or outbound warehousing order line, no freight order is generated.

• Enterprise planning orders

  Automatic creation of freight orders from enterprise planning orders is set in the Planning Parameters (cprpd0100m000) session.

Batch-wise creation of freight orders

If LN is not set to automatic creation of freight orders, you can generate freight orders by batch in the following sessions:

• Generate Freight Orders (fmfoc1234m000)

  In this session, you can select a range of sales orders, purchase orders, or other orders and generate freight orders from these orders.

• Generate Freight Orders (tdpur4220m000)

  In this session, you can select a range of purchase orders and generate freight orders from these orders.

• Generate Freight Orders (tdsls4222m000)

  In this session, you can select a range of sales orders and generate freight orders from these orders.

Batch-wise and automatically created freight orders

In LN, all orders include items, delivery dates and times, ship-from or ship-to names and addresses, and so on.

Essentially, a freight order that is generated in a batch or created automatically, is a copy of the relevant information (such as items, delivery dates/times, and addresses) from the originating order and some specific freight related data added by Freight.

In the Freight master data, users can define specific freight related data for items and addresses. If an originating order has items and/or addresses, for example, for which freight related data is defined, the freight related data is added to the freight order that is generated from the originating order.

Manually created freight orders

In Freight you can manually create freight orders in the Freight Orders (fmfoc2100m000) session.

If you manually create a freight order, you can enter the relevant order heading and order line data yourself. For example:

• Names
• Addresses
• Dates
• Times
• Items
• Order/order line grouping criteria

Single-shipment freight orders

Single-shipment freight orders are generated if:

• The freight order is generated from a warehousing order with a warehousing order type for which the Single Order per Shipment check box is selected.
• The freight order is generated from a sales order whose order type is associated with a warehousing order type for which the Single Order per Shipment check box is selected.
• The freight order is generated from a sales order whose order type is not associated with a warehousing order type, but the Single Order per Shipment check box is selected for the default warehousing order type of the sales order. You can define default warehousing order types in the Default Order Types by Origin (whinh0120m000) session.

For all other instances of freight orders being generated from originating orders, this check box is greyed out and the value is taken from the Single Shipment Order check box in the Freight Order Type - Defaults (fmfmd0165m000) session.

For manually created freight orders, you can select or clear the Single Order per Shipment check box if the freight order is not yet processed.