Master Data

In General Project Data, the master data used in is centralized for use across projects. Most of these tables are used for grouping, sorting, and reporting projects, and also as various dimensions for financial postings.

• Projects

  The project data defines all aspects of the project. The project status is important for following the right course throughout the project lifecycle.

• Project-PCS relationships

  This is used to link a project to a PCS (Project Control System) project in Manufacturing. A PCS project can be used to produce a generic item, customized item, or standard item. The relationship between the two project codes is established when you specify a PCS project item on a material budget line in Project.

• Project interim results

  View the interim financial results of a selected project. Interim results are the temporary financial results during a project. You can transfer these results to the profit and loss account. Two interim result types exist:

  • Interim Result Costs (transactions associated with costs)
  • Interim Result Revenues (transactions associated with revenues)

• Plans

  You can specify the activity structure, schedule, and start and end dates. You can maintain alternative plans for a single project. The active plan is the plan that you use to track your progress.

• Update work authorization status

  You use a formal authorization procedure to begin work on a specific element or activity. This process ensures that the authorized work is done at the right time and in the proper sequence.

• Project - Documents

  You can maintain details for project-specific documents. Documents are grouped by the defined document type.

• Project - Third Parties

  You can maintain project-specific details of third parties. A third party is a person or organization with an indirect or non-contractual interest in a project, for example, a government body or regulatory agency.

• Extensions

  Extensions are specific agreements within or in addition to the initial contract. An extension is an agreement that is outside the initial contract with the sold-to business partner. Extensions can be assigned to the bottom-up budget. The relation to the budget is defined in the initial budget and/or the budget adjustment detail lines. There are four extension types:

  • Scope Change
  • Provisional Amount
  • Fluctuation Settlement
  • Quantities to be Settled

• Project deliverables

  Depending on the Budget by setting at the project level, you can define deliverables for an element or activity. If the project is budgeted by element and controlled by activity, you must link an activity to the element project deliverable.

• Labor

  You use labor codes to control the costs for a specific labor code or for a group of labor codes. The labor rate determines what cost and sales rates are used in budget lines and in hour's registration.

• Sundry costs

  Sundry cost objects can be standard or project-specific. The cost object is related to a control code for cost-controlling purposes.

• Update project prices and rates

  You can globally update rates and prices of project-specific cost objects and labor rates. This covers cost objects of types such as labor, subcontracting, equipment and sundry cost.

• Revenue codes

  You can specify project-specific revenue codes. These codes relate to a particular project only. Revenue codes are used to group invoiced amounts that have the same invoice type, so that you can analyze revenue history.

• Surcharges

  You use surcharges to calculate the indirect costs of the budget in the Budgeting module and/or the actual indirect costs of the budget in the Project Production Control module.

• Convert project and budget currency

  You can run a currency conversion for:

  • Project currency
  • Budget line currency
  • Both currencies

• To use project procedures

  A project procedure includes the required steps to execute a project. You can specify the steps required to apply and execute project procedures, such as updating budget status, and generating control data.