Authorized excess transportation costs (AETC)

To control transport costs, various organizations require their suppliers to ask for approval if the transport costs exceed the agreed terms. The supplier is to request a customer authorization number.

When granted by the customer, the supplier specifies the customer authorization number on the load.

The supplier also specifies a reason code in the Reason field and a reference to the party responsible for the excess costs in the Responsibility field. The responsible party can be, for example, the carrier that performs the actual transport.

To specify a customer authorization number, reason, and responsible party on the load

1. Specify a tracking number of type Customer Authorization Number in one of these tracking number fields of the load:

   • Carrier Tracking Number
   • Tracking Number
   • Tracking Number 1
   • Tracking Number 2

   Adding a tracking number of type Customer Authorization Number is allowed in only one of these fields. After adding the customer authorization number, the Reason and Responsibility fields become available.

2. Specify a reason code of type Customer Authorization Number in the Reason field.
3. In the Responsibility field, specify the party responsible for the excess transportation costs.

Setup

1. For the ship-to business partner role of the customer who requires AETC authorization from their suppliers, select the Authorize Excess Transportation Costs check box in the Ship-to Business Partners (tccom4511m000) session to specify that the business partner requires excess authorization numbers.

   When this business partner is specified on the load, the Authorize Excess Transportation Costs check box on the load is selected.

2. For the applicable order types, select the Single Ship-to Code per Load check box in the Warehousing Order Types (whinh0110m000) session. This is to prevent multiple shipments with different settings for the Authorize Excess Transportation Costs check box from being combined in a load.

3. In the Reason field of the Reasons (tcmcs0105m000) session, define reason codes of type Customer Authorization Number.

   After specifying a reason code of type Customer Authorization Number, the Excess Transportation Reason field is available.

4. In the Excess Transportation Reason field, specify a transportation cost excess reason, or use the default value Not Applicable.