Defining address formats
You can specify address formats in the Address Formats (tccom4135s000) session.
Define for each address field where and how it must be printed, by specifying:
-
Line
The number of the address line. -
Sequence
The sequence number of this field on the line. -
Priority
The priority of this field. -
Space
The number of spaces to follow this field.
Sequence
You can use the sequence number to print more than one field on a line. If the fields do not fit on the line, the information is truncated at the end of the line. LN does not check the priorities of the fields in this case.
Priority
You can use the priority to indicate which address fields can be skipped. If there are not enough lines available to print the complete address according to the specified format, the lines that contain fields with a low priority are not printed. 1 = highest priority, 2 = second priority, and so on.
Free text
You can specify free text that will be inserted between the address fields. You can use this to add commas, or the text P.O. Box or CEDEX to the address.
Use the Communication tab of the Address Formats (tccom4135s000) session to define the free texts of a format.
You define the position of the free text in the same way as for the other address fields. You can define only one position for a free text. For example, if you need two commas, you must define two free texts with a comma.
For each format you can define:
- Three long free texts, of up to 20 characters each.
- Six short free texts, of up to 6 characters each.
Free text is treated as prefix and tag to the other address fields. These rules apply:
- A short free text at the end of a line is not printed (a long free text is).
- If there is only free text on a line, the line is not printed. The free text can be long free text or short free text.
For example, if you specify a format in which Name 2 is printed on line 2 followed by a free text, the entire line is skipped if the Name 2 field of the address is empty.
Example
Required printing address:
line 1: | Name |
line 2: | Name 2 |
line 3: | P.O. Box (space) P.O. Box Number |
line 4: | City, (space) City 2 |
line 5: | ZIP Code/Postal Code (space) (space) Country |
Address Format | Line | Sequence | Priority | Space |
---|---|---|---|---|
Name | 1 | 1 | 1 | 0 |
Name 2 | 2 | 1 | 1 | 0 |
P.O. Box Number | 3 | 2 | 1 | 0 |
City | 4 | 1 | 1 | 0 |
City 2 | 4 | 3 | 1 | 0 |
Country | 5 | 3 | 1 | 0 |
ZIP Code/Postal Code | 5 | 1 | 1 | 2 |
P.O. Box | 3 | 1 | 1 | 1 |
, | 4 | 2 | 1 | 2 |
where:
- P.O. Box is a long free text
- The comma is a short free text
Note
- Set the values for the address fields that are not used to zero.
- Name 2 is only printed if five lines are available on the order or report. Otherwise, only Name is printed and P.O. Box Number is printed on the second line of the address.
- If line 4 is not long enough, City 2 is truncated.